These Regional Guidelines have been approved by the American Youth Soccer Organization (AYSO) pursuant to the authority granted in AYSO National Bylaw Section 1.03 (a) (6) to provide guidance to the Region in its organization and operation.
Under AYSO National Bylaw Section 1.04 (l) and National Policy Statement 6.1, the Region has the responsibility to operate in accordance with these Regional guidelines, which have been approved by the Area S Director and Section 2 Director, and the NSTC.
These Regional Guidelines are subject to AYSO's Articles of Incorporation, National Bylaws, National Policy Statements, National Rules and Regulations, Section Rules and Regulations, and Area Guidelines (AYSO's "operating regulations"). Copies of these documents will be made available by the Region upon request and are hereby incorporated by reference as a part of these Regional Guidelines. These Regional Guidelines are meant to enhance and to conform to the operating regulations. To the extent that there may be any contradiction or conflict among these documents, the operating regulations shall prevail.
These guidelines must be made available upon request to the members of the Region pursuant to AYSO Bylaw 1.04 (l). The Regional Guidelines will be posted on the Region 149 website.
The provisions of the current version of the AYSO Reference Book shall govern all topics upon which these guidelines are silent.
- AYSO's Mission is to develop and deliver quality youth soccer programs, which promote a fun, family environment, based on AYSO's Six Philosophies:
- Everyone Plays - Our region's goal is for kids to play soccer so we mandate that every player on every team must play at least 50 percent of every game. It is no fun to spend the game on the bench... and that is no way to learn soccer!
- Balanced Teams - Each year we form new teams as evenly balanced as possible because it is more fun and a better learning experience when teams of similar ability play. It allows each player to gain the experience of a wide variety of teammates of different skill levels.
- Positive Coaching - Encouragement of player effort provides for greater enjoyment for the players and leads to better-skilled and better-motivated players. A coach can be one of the most influential people in a child's life, so AYSO requires they create a positive experience for every boy and girl.
- Open Registration - Our program is open to all children between 4 and 19 years of age who want to register and play soccer. Interest and enthusiasm are the only criteria for playing. There are no elimination try-outs and nobody is cut.
- Good Sportsmanship - We strive to create a positive environment based on mutual respect rather than a win-at-all-costs attitude, and our program is designed to instill good sportsmanship in every facet of AYSO.
- Player Development - We believe that all players should be able to develop their soccer skills and knowledge to the best of their abilities, both individually and as members of a team, in order to maximize their enjoyment of the game.
The core values guiding AYSO are:
- -- Fun for all!
- -- Education for all!
- -- Ethics for all!
- -- Accessible to all!
The AYSO mission is accomplished by providing these essential services:
- -- Coaching and referee programs including quality delivery systems
- -- Quality administrative and operating systems with a support network
- -- Strong financial position
- -- Special network for volunteers, supported by a national staff
- -- Program research and development
Article Three: Duties and Responsibilities of the Region
The duties and responsibilities of the Region shall be, to the extent permitted by its size and available resources:
- 1. To operate and offer a quality youth soccer program to all youth from 4 through 19 years of age in a safe, fun, fair, positive environment that complies in letter and spirit with the Bylaws, policies, rules, regulations, and philosophies of AYSO;
- 2. To maintain good community relations and become involved in youth development and other community activities;
- 3. To register with the National Support & Training Center (NSTC) all participating players, coaches, referees and where appropriate, administrators, prior to the commencement of the season;
- 4. To assign players and coaches to assure proper balance of teams within each age division within the Region or within a reasonable part thereof;
- 5. To obtain and maintain safe playing facilities;
- 6. To obtain and be accountable for uniforms, balls, goals and other equipment and to use such equipment in a safe manner;
- 7. To schedule practices and games;
- 8. To recruit and assign volunteer coaches and referees, and train them through clinics and audio/visual programs;
- 9. To disseminate information to the participants, their families and the community concerning the Region and its programs;
- 10. To recognize volunteer efforts;
- 11. To hold periodic meetings of the Regional Board and disseminate to the participants, their families and the community appropriate information concerning the operation of the Region by the Board;
- 12. To comply with AYSO policies and procedures relating to financial matters; including:
- a. To publish for the Region and the National Support & Training Center (NSTC), and make available to the participants and their families at least annually, financial statements of the Region; and,
- b. To collect and disburse fees and other monies for the sound financial organization and operation of the Region, to keep and submit to the NSTC, as required, accurate financial records to insure continuation of the tax exempt status of AYSO; and,
- c. To participate in the National Accounting Program; and,
- d. To pay the NSTC the national player fee and all amounts due with respect to the Region's purchases from the NSTC within the payment guidelines established by the national treasurer.
- 13. To elect or appoint, at a minimum, a Regional Commissioner, Treasurer, a Registrar, a Secretary, a Risk Manager/Safety director, a Coach Administrator, a Referee Administrator, and a Child and Volunteer Protection Advocate (CVPA);
- 14. To comply with the Soccer Accident Insurance (SAI) plan and to submit insurance claims according to current procedures;
- 15. To notify the NSTC immediately of any potential or actual financial irregularities or losses or any threatened or actual claim or lawsuit against the Region, its participants, or AYSO;
- 16. To cooperate with neighboring Regions, and Area, Section and development personnel, to promote growth, development and cooperation throughout AYSO;
- 17. To participate in Area, Section and National events and programs; and
- 18. To cooperate in policies and procedures developed by the AYSO Board or the NSTC with respect to requiring each coach, referee, and other designated volunteers to complete a volunteer form, and with respect to verifying, the information obtained, before permitting the coach, referee, or such volunteer to participate.
Article Four: Membership in the Region
- 1. There shall be three kinds of members in the Region:
- a. AYSO EXECUTIVE MEMBER: The duly nominated and approved Regional Commissioner shall be the Region's executive member as long as the individual holds that position. Pursuant to AYSO National Bylaws Section 3.03, the Regional Commissioner may not hold more than one executive membership position within AYSO. Executive membership positions shall not be transferable.
- b. PARTICIPATING MEMBERS:
- i. All youth who exhibit a sincere interest in soccer and who have become registered as a participating player pursuant to the Rules & Regulations of AYSO.
- ii. All Region volunteers, other than executive members, who become registered with AYSO, including, but not limited to, all regional administrators, coaches, and referees.
- c. HONORARY MEMBERS: those other persons to whom the Regional Executive Board grants membership to recognize a contribution of value to the Region or to express its gratitude.
- 2. No one will be considered a participating member unless and until an Application is submitted to; the Region using the appropriate forms prescribed by AYSO and the application is accepted and entered into the AYSO business system by the Region.
- 3. The names, addresses and telephone number of all members of the Region, as well as the information contained in the AYSO Executive Member Directory or any AYSO database, are private and confidential. Such information and mailing lists or access to any AYSO database may not be disclosed or distributed to anyone, including any vendor or sponsor, without the prior written approval of the National Executive Director. Any lists of players or volunteers needed by members to execute their duties shall be treated as confidential.
- 4. Region 149 will not sell labels for outside distribution.
- 5. The purpose of the team packets is for internal AYSO communication. No information from any outside organizations will be placed in Region 149 team packets for dissemination to players and/or their families without specific prior approval by the Executive Board.
Article Five:Management of the Region
- 1. The Regional Executive Board shall conduct the business and affairs of the Region.
- 2. VOTING & VETO POWERS: Unless otherwise specifically provided by these guidelines, all decisions of the Regional Board shall be made by a majority decision of the Executive Board Members voting on any such matter; provided, however, that the Regional Commissioner may veto any such decision if the effect of such decision would be to violate any of the National operating regulations. Such veto may be reviewed by the Area Director (the "AD") on request by a 1/3 vote of the Executive Board Members voting on such matter. By a 2/3 vote of the entire Regional Executive Board, any issue may be put to the participating members of the Region, subject to fair and reasonable voting procedures to be adopted by the Regional Executive Board.
- 3. MEETINGS: The Regional Executive Board shall fix the time, date and place of each regular meeting of the Regional Board and post that information on the Regional website at least three (3) weeks prior to each meeting. In addition, the Regional Commissioner, the Regional Secretary or 1/3 of the Executive Board Members may call a special meeting of the Regional Board on three days' prior notice stating the purposes of such meeting, which notice may be given in writing, by telephone, by email or in person. A majority of the Executive Board Members shall constitute a quorum for the purpose of holding either a regular or a special meeting. It shall be the policy of the Region to hold at least one Board meeting in each month during the soccer season and at least one every two months. The Regional Board shall provide for the taking of minutes of the proceedings at each meeting and make them available to the members of the Region. Minutes of each Board Meeting shall be posted on the Region 149 website within 10 days of the meeting. All Regional Board meetings shall be open to all participating members unless the Regional Executive Board or Regional Commissioner, or his/her designee, determines that it is necessary to hold an executive session. An "executive session" is permitted only to review personnel matters, disciplinary matters, or legal matters, and should not be used where a vote upon any issue involving the affairs of the region is taken.
- 4. APPOINTMENT OF BOARD MEMBERS: The Board Members shall be appointed annually by the Regional Commissioner on the recommendation of the Nominating Commission and with the approval of a majority of the outgoing Regional Executive Board (if any), to hold office for twelve months or until their successors shall have been duly appointed. At least two months prior to the Annual Meeting, the Regional Commissioner shall appoint a Nominating Commission consisting of Executive Board Members and a reasonable number of persons who are not members of the Executive Board, but not less than three in number. Such Nominating Commission shall recruit and recommend board members for the next twelve months and to accept other names of persons to be considered by the Regional Executive Board for such positions. The Nominating Commission shall also publicize to the participating members of the Region the Regional Board positions to be voted upon. Regional Board members need not be parents of players in the Region. This inclusive and democratic process should be followed any time there are board positions to be filled.
- 5. The Regional Executive Board shall constitute a Nominating Commission at least three months, and preferably six months, before the expiration of the Regional Commissioner's term, or whenever there is a vacancy in the Regional Commissioner position due to death, resignation, or removal. Such Nominating Commission may be the same Nominating Commission appointed pursuant to the preceding paragraph. The Nominating Commission shall submit its recommendations of one or more candidates for the position of Regional Commissioner to the Regional Executive Board. The Regional Executive Board shall, by a majority vote, nominate a Regional Commissioner and forward such nomination to the Region's Area Director as directed by National Bylaw Section 7.03. In the absence of a Regional Executive Board, or in the absence of a nomination by a majority of the Regional Executive Board, the Region's Area Director will nominate the Regional Commissioner. A nominee for Regional Commissioner is subject to approval of the area director, section director, and national board of directors and is effective only upon approval of the National Board of Directors. The National Board of Directors has full discretion to approve or disapprove a nominee for a term of three years or for a shorter period as it sees fit.
- 6. In the event of a vacancy in the position of Regional Commissioner other than at the expiration of the regular term, the Regional Executive Board, including (if available) the outgoing Regional Commissioner, shall recommend an interim Regional Commissioner and submit such recommendation to the Area Director. The interim successor shall remain in office until the completion of the election procedures in paragraph 5.
- 7. The Regional Commissioner shall serve a term subject to the terms of approval set forth by the National Board of Directors (see paragraph 5). The Regional Commissioner may serve multiple terms so long as he or she is nominated and appointed as indicated above.
- 8. It is the general policy of the Region that the Regional Commissioner will have normally served at least one year on the Regional Board before serving as Regional Commissioner.
- 9. It is the general policy of the Region that the Regional Commissioner not serve as a coach or assistant coach, nor hold any other board or staff position in the Region, except with the approval of the Regional Executive Board. Where the Regional Commissioner or other Executive Board Member also serves as a coach or assistant coach, the Regional Executive Board shall, at a minimum, adopt special procedures to insure that other, disinterested Executive Board Members make decisions affecting the regional commissioner or board member acting in such other capacity. The Regional Commissioner shall act in all other ways to avoid the appearance of a conflict of interest.
- 10. No Board Member or any other participant in the Region shall receive monetary or other compensation for his/her services to the Region, nor may he/she use his/her position to benefit him/her directly or indirectly in any other way, such as a supplier of equipment or camp programs to the Region. Nothing in this paragraph prohibits any Regional board or staff member, or Regional volunteer, from being reimbursed for his or her out-of-pocket expenses incurred for work on behalf of the Region with the approval of the Regional Executive Board.
- 11. Any vacancy on the Regional Board may be filled by a majority vote of the then remaining Executive Board Members, though less than a quorum, and the person filling such vacancy shall serve until the next Annual Meeting and until his/her successor has been duly appointed.
- 12. Any Board Member (except the Regional Commissioner) may be removed in accordance with Article Nine:4 of these Guidelines. The Regional Commissioner may be suspended by the Area Director or the Section Director and suspended or removed only by the National Board of Directors in accordance with Sections 3.07 and 7.03 of the National Bylaws.
- 1. The Regional Executive Board shall, at a minimum, consist of the Regional Commissioner, the Regional Treasurer, the Regional Risk Manager/Safety Director, the Regional Coach Administrator, the Regional Referee Administrator, the Regional Registrar, and the Regional Child and Volunteer Protection Advocate (CVPA).
- a. The Regional Executive Board may create, designate, appoint, or elect such other voting or non-voting board or non-voting staff positions, as the Regional Board may from time to time deem desirable. A current list of defined positions, as well as the list of which additional positions the Regional Executive Board has created, designated, appointed, or elected to be voting board positions, can be found in the Region 149 State of the Board document posted on the region website and made available through others means by request of any Region 149 member.
- b. In addition, there may be such members-at-large, as the Board shall create.
- c. All members of a regional board understand and agree that they are fiduciaries of, and owe a duty of loyalty to, AYSO, and agree to be bound by its Bylaws, Policies, Rules, and Regulations. Region 149 Board Members' attendance at their own family member(s) game takes precedence over regional duties on game day.
- 2. Position descriptions for all positions may be found and downloaded from the AYSO Web site, or by contacting the Safe Haven Office at the National Support & Training Center (NSTC). Every volunteer should have a copy of their position description, and current copies should be kept in the region for succession planning purposes. Volunteers should use their AYSO position description as a guide for their duties and activities, and their responsibilities to the Region. If a position is created for which no description has been provided by NSTC, the Regional Executive Board shall create an appropriate position description and publish it on the Regional website.
- 3. All officers and volunteers should attend and complete all training appropriate to their position.
- 4. A brief and general overview of the duties and responsibilities of the region's officers follows.
1. Required Voting Board Members
Regional Commissioner: The AYSO volunteer position of Regional Commissioner shall have the responsibility and the authority to manage the day-to-day business of the Region as described in Article Three of these Guidelines, within the framework of the AYSO operating regulations and these Guidelines.
The Regional Treasurer: The AYSO volunteer position of Regional Treasurer is intended to have custody of all funds, securities, evidence of indebtedness and other valuable documents, and shall deposit funds and securities in the name and to the credit of the Region in a bank or depository.
The Regional Safety & Risk Management: The AYSO volunteer position of regional risk management/safety director is intended to be responsible for all aspects of the region's safety and oversee the equipment, nets, fields, and clean-up for fields of the region.
The Regional Coach Administrator: The AYSO volunteer position of Regional Coach Administrator is intended to administer a quality-coaching program within the Region.
The Regional Referee Administrator: The AYSO volunteer position of Regional Referee Administrator is intended to implement, monitor, and maintain the AYSO National Referee Program including program delivery, staff development, communication, and coordination at the regional level.
The Regional Child and Volunteer Protection Advocate (CVPA): The AYSO volunteer position of regional Child and Volunteer Protection Advocate (CVPA) is responsible for planning and implementation of the annual registration of all volunteers and to oversee the child and volunteer protection program in the region in accordance with the AYSO Safe Haven program. Additional duties and responsibilities of the CVPA are included in the Safe Haven and Volunteer Application policies appended to these Regional Guidelines.
The Regional Registrar: The AYSO volunteer position of Regional Registrar is responsible for planning and implementation of the annual registration of all players and, if CVPA trained and certified, of volunteers.
Article Seven: Information about the Program
1. Team Assignments
- A. Teams shall be formed as set forth in the National Rules and Regulations.
- B. Team assignments shall be made by the responsible officer unless otherwise designated by the Regional Executive Board.
- C. Retention of players on any team shall be limited to the head coach's child(ren). Otherwise there shall be no automatic retention of players on any specific team or with any specific coach from the previous season.
- D. Every attempt shall be made to balance the skill level of teams within each division.
- E. Once teams are formed, no transfer of any player from one team to another may be made without the approval of the parent or guardian, the Boys or Girls Coordinator, the Regional Commissioner and the coaches of both teams involved. Any cost for additional uniforms shall be borne by the transferred player.
- F. In the case of inter-Regional play no transfer of any player from one team to another, after such teams are formed, may be made without the additional approval of the Area Director and, if affecting section play, the Section Director.
2. Team Balancing
It is the mission of Region 149 that teams be balanced to the best of the region's ability to do so. To accomplish this end, each team is balanced within each age group at within each area in the region. Therefore, requests to change a player's team assignment from one team to another cannot be honored because to do so would result in teams that are not balanced with respect to player's abilities or to numbers of players per team. If a player is assigned to a team which is not the player's first choice as to location, notice of this should be made on the subsequent year's registration form. Region 149 will attempt, to the best of our ability, to insure that no player be assigned to a location not of his/her choosing in two consecutive years.
(a) Playing Up or Down
National Guidelines do not allow any player to play in a younger division than designated by the player's age. If a parent desires to have his or her child play in an older division, that request must be made in writing when the player's registration forms are submitted.
(b) Filling vacancies for Spring Play
During Spring season registration, players will be added, as space is available on teams until the team's first game. Additional uniforms cannot be ordered after that date. The Board, through the Boys and Girls Program Coordinators, will maintain a waiting list at spring registration and will add players to teams as the Board is notified of players dropping. Players may be added until the first game of the spring season, if uniforms and space are both available. If team size is equal to or below the number of players on the field, players may be added to the team from (first) the waiting list or (second) recruitment.
3. Registration Fees; Refunds
- A. The registration fee for each player participant shall be fixed annually by the Regional Executive Board. The fee for the current season shall be posted on the Region 149 website.
- B. The Regional Executive Board may by specific grant or scholarship, or by Regional policy, waive such registration in whole or in part with respect to any participant if such fee would create a hardship for such participant or his or her family.
- C. Refunds will be made as stated in Article Eleven:1.
- D. Any fees incurred on NSF checks shall be the responsibility of the payer.
All boys and girls, between the ages of 4 and 19, based on their age as of July 31 of the year in which the membership year begins, shall be eligible to register for the program, subject to field availability, volunteer support, AYSO operating regulations, and such rules as may be issued by the Regional Board. It is the duty of the Region to assure that only eligible players are permitted to register and play.
5. Length of Season and Cancellation of Games
- A. The length of any playing season during the year shall be of such duration as determined by the Regional Executive Board and as set forth in the Regional Calendar.
- B. Inclement weather or poor field conditions may necessitate from time to time the postponing or canceling of games. Any such postponement or cancellation will be made at the discretion of the Regional Commissioner or the Regional Risk Management/Safety Director as early as practical before game time.
- C. Once the game begins, only the referee in charge of the particular soccer field may suspend or cancel the game, except that the regional commissioner or designee may suspend or cancel games due to inclement weather or other conditions that may warrant such action.
- D. No refunds will be issued for cancelled games.
6. Attendance and Participation
- A. Every player shall be entitled to play at least half of every game. Moreover, it is the policy of the Region to encourage each coach to (a) play each player at least three quarters of every game, wherever possible, and (b) to allow different players to start the first quarter of each game.
- B. Each player is strongly urged to attend every team practice. Any player who misses practices regularly may have his/her playing time limited to one-half (but not less than one-half) of a game.
- C. Region 149 has no requirement limiting the amount of time any player can play as goalkeeper.
- D. Substitutions during the game: Substitutions will be conducted in accordance with National AYSO rules and policies. Substitutions shall be made only at the game quarters. The only exception shall be when a player is removed from play due to an injury; a substitution may be made to replace the injured player. Players coming on the field shall be recognized by the referee before entering, and must enter and leave at midfield. It is the responsibility of the coach to make certain that all players participate on the field at least 50% of the game.
- E. If a team does not have sufficient players at game time, other AYSO registered players from the same or lower division may be used, provided that either the coach is in possession of a copy of the player's emergency contact form or the player's parent or guardian is present.
- F. If a player has attended neither practices nor games for four consecutive weeks, the team manager will contact the family to determine whether this absence is due to an excused problem. Reasons for excused absence are illness, injury, or family circumstances, which preclude attendance. If the absence is not excusable, the team manager will forward the player's name to the Executive Board and the Executive Board will drop the player from the roster. No refunds will be issued.
- G. All players shall be ensured of playing at least one-half of game time of each game attended. It is the policy of Region 149 that players playing time be equalized to the best of the coach's ability with the exception that a coach may limit playing time to one-half of the game if needed for disciplinary or motivational purposes. These purposes must be clearly explained to the player each time he/she does not receive equal playing time with other players during a game.
- H. For any injury during the game, depending on the apparent cause and the perceived severity, the referee may stop play immediately to assess the player, regardless of the ball being in play or not. If requested or the referee deems it necessary, the referee will signal for a team official to enter the field of play and tend to the player. In such cases where the referee signals a team official to enter, that player must leave the field of play in accordance with the Laws of the Game which note exceptions involving goalkeepers. That player may be replaced by a substitute or the team may elect to play short. If the referee suspects the player may have sustained a possible concussion, then the referee may not allow that player to return to play for the rest of the game. The referee's decision shall be final and must be communicated to the coach.
- I. Coaches may not allow a player to participate or continue to participate in any practice or game on the same day that the player exhibits any signs, symptoms, or behaviors consistent with a concussion following an observed or suspected blow to the head or body, or if the player was removed from the game by the referee under suspicions of a possible concussion, or if the player has been diagnosed with a concussion. Coaches shall not allow players in these situations to participate in a practice or game until at least the next day. These players can then only return to play if the player no longer exhibits signs, symptoms, or behaviors consistent with a concussion and the player's parent or guardian provides a completed AYSO Participation Release Form to the coach. These forms include documentation of medical clearance to return to play that must be signed by a healthcare professional. These forms are to be sent to the Regional Safety Director for filing within two weeks.
- A. No protest of games shall be permitted.
- B. However, coaches are encouraged to file with the Regional Referee Administrator a written report within 48 hours after a game of any misapplication by a game referee of the Laws of the Game or rules and regulations. This procedure shall not be used as a means of complaining of, or criticizing, any judgment call of a referee or assistant referee.
- C. If, after investigation by the Regional Referee Administrator, it is found that a law, rule or regulation was misapplied, such referee shall be so informed in order to ensure that no further misapplication occurs.
8. Conduct during Games
The highest standards of conduct and good sportsmanship must be maintained at all times by players, coaches, referees, spectators and all other participants.
- A. Offensive, insulting, or abusive language or behavior is forbidden.
- B. The use of alcohol, tobacco products, or illegal drugs near the playing field during practices or games is strictly forbidden. Any criminal act on or near the playing field will result in prosecution to the full extent of the law, and will cause immediate exclusion from any further participation in Regional activities pending Board action.
- C. All participants must wear the official uniforms provided for all games and present a neat, clean appearance.
- D. The use of shin guards is required at all practices and games.
- E. Coaches are expected to be positive and set the best possible example for the participants. Excessive coaching from the sidelines shall not be permitted, and the function of the coach should be to provide encouragement and a positive direction. The coach may enter the field of play only with the consent of the referee and may coach only within 10 yards in each direction from the halfway line of the field (in no event in either of the penalty areas or from behind the goals).
- F. Spectators at games must remain behind the spectator control line (three yards from the sideline) and between the penalty areas and their vocal efforts should be limited to positive compliments to the participants. Spectators are expected at all times to act positively around players and to demonstrate respect for opponents, officials, and all other volunteers. Under no circumstances should they attempt to coach or address remarks derogatory to players, coaches or the referee.
- G. At the end of the game, the players on each team shall line up, shake hands with the players of the opposing team, and thank the referee and assistant referees.
- H. Discipline shall be up to the referee at each game. The referee shall have the power and authority to caution and send off players and coaches (as well as spectators, in the case of outside interference) from the playing area, or terminate the match if necessary, if their conduct violates the Laws of the Game, these guidelines or otherwise interferes with the course of play. No appeal of disciplinary action taken by a referee shall be allowed.
- I. A player who is sent off for violation of the Laws of the Game shall be suspended for the duration of that game and shall not participate in the team's next scheduled game. A player who is sent off (red card) or cautioned (yellow card) may be subject to additional disciplinary action (e.g., parent conferences, game suspensions, expulsions) at the discretion of the Regional Executive Board upon thorough review of the incident following the procedures outlined in Article Nine:. A coach, assistant coach, or spectator who is warned or expelled from the field may also be subject to similar or additional disciplinary action at the discretion of the Regional Executive Board upon thorough review of the incident following the procedures outlined in Article Nine:. The Regional Executive Board may adopt an automatic additional one game suspension for any participant who is sent off the field by a referee for a disciplinary reason.
9. Refreshments at Games
It shall be the responsibility of each team to supply its own refreshments. It is suggested that the best kind of refreshment is cool water. It is the responsibility of the coach and team manager participants to assure the absence of any drug, stimulant, or other harmful substances in any refreshment given to any player.
10. Parental Participation
- A. As AYSO is an "all-volunteer" Organization, each parent or guardian who has a player in the Region shall be strongly encouraged to volunteer his or her valuable time and services in some way.
- B. The Region shall not reduce or eliminate the player fee based upon voluntary work done by a participant's parents or guardians and shall not charge an additional fee to those parents of players who do not volunteer their services or who do not donate funds to the program.
- C. No fee distinction shall be made based upon parental or player participation in Regional fundraising activities.
- D. Region 149 does not condition the registration of a player based upon any requirement of volunteer participation by a parent or guardian. However, each team must provide a coach, assistant coach, two referees, and team manager all with appropriate training. Teams unable to provide these volunteers may be disbanded.
It shall be the responsibility of both teams for the first game each day to set up the goalposts and nets and both teams for the last game of each day to take down the goalposts and nets. Each team should have designated volunteer(s) for field set-up/take down. Each field shall be lined under the direction of the Playing Fields Coordinator. No trash should be left at the facility except in designated containers.
The Region encourages local businesses and individuals to support its program. Suitable recognition shall be given to them. Contributions are strongly encouraged to be made to the Region rather than to a particular team. All such contributions are considered charitable contributions and are deductible for U.S. tax purposes, subject to the applicable limitations in the Internal Revenue Code. It is the responsibility of any sponsor to comply with the Internal Revenue Code and AYSO will give no opinion on whether a particular donation is or is not deductible.
(a) Required Equipment
The following guidelines relating to equipment apply to every game. The equipment for socks, shinguards, and shoes must also be worn during practices. The basic compulsory equipment of a player comprises the following separate items:
- A. Shirt
- 1. The region will arrange to supply each player with a jersey with the AYSO logo properly affixed to.
- 2. No AYSO uniform may bear a team member's name, or team name, league name, or program name.
- 3. Another shirt or sweatshirt (long or short sleeve) under the jersey is permitted. Its color should match that of the main jersey and it should be distinguishable from the other team. Final decisions regarding undergarments shall be made by the referee.
- 4. No hooded shirts are allowed, unless the hood is securely tucked under the jersey and will not come loose during play.
- 5. The two teams should wear colors that distinguish them from each other and the referees. If in the opinion of the referee the two teams' colors are not distinguishable, one team shall wear pinnies.
- 6. Each goalkeeper must wear colors that distinguish him or her from his or her teammates, the other players, and the referees. If the jerseys of the two goalkeepers are the same color, and neither has another jersey to change into, the referee shall allow play to begin.
- 7. There should be five colors on the field during a match: home team players, home team goalkeeper, away team players, away team goalkeeper, and the referee.
- B. Shorts
- 1. The region will arrange to provide each player a pair of shorts.
- 2. If undershorts or tights are worn, they should be of the same main color as the shorts.
- 3. Players may wear other shorts than the pair provided by the region if the color matches the team's shorts.
- 4. Goalkeepers may wear tracksuit bottoms, bike pants, or tightly fitted stretch pants.
- 5. No kneepads are allowed except for goalkeepers who may wear soft padding.
- C. Socks
- 1. The region will arrange to provide each player with a pair of socks.
- 2. Uniform team socks must be worn so that all players on a team have the same color of socks.
- 3. If tape or similar material is applied externally to the sock, it must be the same color as that part of the sock it is applied to.
- 4. Socks must be worn over shinguards and must fully cover the shinguard. Socks cannot be worn under shinguards and then be folded over.
- D. Shinguards
- 1. Shinguards must be age and size appropriate to provide adequate protection.
- 2. Each player is expected to provide his or her own shinguards.
- 3. Shinguards must be worn under the socks. When putting on soccer equipment for the legs, shinguards are to be put on first, then covered by a sock, then placed in a shoe.
- 4. Knee braces are permitted, provided the brace is adequately covered and padded to eliminate the possibility of its causing injury to other players. The knee brace should be one designed specifically for use in sports, and may not pose a potential hazard to the wearer or any other player.
- E. Shoes
- 1. Each player is expected to provide his or her own shoes.
- 2. Soccer cleats are recommended but are not required. Turf shoes (with many small stubs,) sneakers, or tennis shoes are acceptable.
- 3. Baseball cleats and football cleats are not permitted.
- 4. Shoes cannot be modified from the manufacturer's original specifications.
- 5. If cleats are worn, then must be safe in the opinion of the referee. Screw-in and metal cleats are permitted if they are deemed safe by the referee. Cleats with sharp edges, protruding metal core, or hazardous to player safety are strictly prohibited.
- 6. In the younger age groups (under 10 and below), it is highly suggested that players to tie their shoes securely with double knots.
(b) Other Equipment
A player may use equipment other than the basic, required equipment if its sole purpose is to protect him or her physically and it poses no danger to him or her or any other player. Referees are to inspect players before games to ensure each player has the required equipment and to verify that any other items of equipment are legal and safe.
Modern protective equipment such as headgear, facemasks, and knee and arm protectors made of soft, lightweight padded material are not considered dangerous and are therefore permitted. In view of the new technology that has made sports spectacles much safer, both for the wearer and for other players, referees should show tolerance when authorizing their use, particularly for younger players.
If an item of clothing or equipment that has been inspected at the start of a match and determined not to be dangerous becomes dangerous or is used in a dangerous manner during the match, its use must no longer be allowed. The use of electronic communication systems between players and/or technical staff is not permitted.
A player must not use equipment or wear anything that is dangerous to himself / herself or another player. Players may not wear jewelry of any kind. For unusual items or medical devices like prosthetic limbs or insulin pumps that may be questioned, it is recommended to request the Regional Commissioner inspect the item, approve it, and provide a letter of approval that can be shown to the referee before a match. The referee's judgment regarding illegal equipment or an item's safety is final.
- A. Jewelry
- 1. Jewelry is strictly prohibited.
- 2. Players cannot wear jewelry of any kind.
- B. Hair Control
- 1. It is recommended to tie long hair back or up with an appropriate hair control item.
- 2. Hard fasteners are not allowed including barrettes, hair combs, beads, or hair ties with plastic balls.
- 3. Bobby pins and small hair clips (metal or plastic) are allowed.
- 4. Hair ties, rubber bands, scrunchies, ribbon, and other soft items may be used if for the purpose of hair control and not as adornment or ordination.
- 5. Soft headbands, sweatbands, and pre-wrap for hair control are allowed with no restrictions on the color.
- C. Hats, Masks, and Other Items Worn on the Head/Face
- 1. Players may not wear hats, except for goalkeepers who may wear soft-brimmed hats.
- 2. Bandanas are not allowed to be worn, even if for the purpose of hair control.
- 3. Facemasks are allowed if worn for the protection of an existing injury and the mask is molded to the face with no protruding edges.
- 4. Prescription glasses are allowed (including photo chromatic lenses.) Sport glasses are encouraged. Retaining straps are encouraged.
- 5. Sunglasses are not allowed.
- 6. Dental retainers with protruding wires are not allowed. Molded retainers without wires are permitted.
- 7. Orthodontic braces are allowed and players are encouraged to wear mouth guards in such instances.
- D. Earrings
- 1. Earrings are not allowed and cannot be worn by players.
- 2. Earring must be removed in order for an individual to participate. Covering the jewelry with tape or padding is insufficient and is not allowed.
- 3. Other piercings must also be removed including studs, nose rings/studs, lip rings/studs, tongue rings/studs, body piercings/studs, and any other kind of piercing.
- 4. If a piercing is not removed, that individual will not be able to participate.
- E. Necklaces
- 1. Necklaces, chains, or any other jewelry worn around the neck is not allowed.
- 2. Religious items that cannot be removed may be worn if securely taped to the body.
- F. Watches, Bracelets, and Other Items Worn on the Wrist/Hand
- 1. Players are not allowed to wear watches.
- 2. Bracelets are not allowed including any metal, plastic, rubber, leather, cloth, string, or beaded bracelets.
- 3. Medical alert bracelets are allowed to be worn by players, if desired and warranted. Medical bracelets must be securely taped to the wrist in a way that allows the information to be visible.
- 4. Pieces of string and rubber bands are not allowed to be worn by players.
- 5. Rings are not allowed.
- G. Casts and Splints
- 1. Team members may not practice or participate in any game with any type of cast or splint.
- 2. Even if a cast or splint is padded or wrapped in protective material, that individual is not allowed to practice or play in a game.
- 3. If a cast or splint is removed by an individual in order to circumvent this rule, that individual will not be allowed to practice or play in a game. Casts and splints should only be removed under the supervision of a healthcare professional.
- 4. Braces are allowed to be worn provided that they are soft or padded, worn according to the manufacturer's specifications, and are safe in the opinion of the referee.
- H. Adornment and Ordination
- 1. No item may be worn, if in the opinion of the referee, such item's only purpose if for adornment or ordination.
Article Eight: Financial, Banking, and Related Matters
1. Budget; Financial Statement
- A. The Regional Board shall adopt an annual budget which provides the basis for setting player registration fees.
- B. At the end of each season, the Regional Board shall cause to be prepared a statement of income received and amounts expended in connection with the program.
- C. A graphical representation of the annual Statement of Income and Expenses for the Region shall be posted on the Region 149 website. (Out of Date+++++++)
2. Account Signatories
- A. All checks drawn on the Region's bank accounts shall bear two signatures, one of which must either be the Regional Treasurer's or the Regional Commissioner's.
- B. Additional signatories must be authorized by Regional Executive Board action.
- C. Two signatories from the same household shall not be allowed.
- D. There must be at least three signatories on the Regional bank account.
3. Transfer of Funds
All funds received by the Region, whether from fees, gifts or otherwise, must be deposited into the Region's checking account, from which all expenses and disbursements must be paid. All funds transferred in or out of the Region's savings account must be transferred from or to the Region's checking account. No Regional expenses or reimbursements are to be paid from monies collected, which have not first been deposited into, and accounted for within, the Region's checking account.
4. Cash Handling Procedures
The Regional Treasurer in cooperation with other Regional board and staff members shall establish internal control procedures to safeguard against the misuse or loss of Regional assets, especially concerning cash receipts and cash disbursements. Such internal control procedures shall include the following:
- A. All registration fees collected in cash and checks must be reconciled to the bank deposit slip and the AYSO registration forms.
- B. Arrangements should be made to have the cash received deposited into the Regional bank account on the same day such cash is received, or the first banking day thereafter.
- C. When handling a significant amount of cash monies, at least two Regional volunteers should be present.
5. Receipt Procedures
The Regional Treasurer in cooperation with other Regional board and staff members shall establish internal control procedures to safeguard against the misuse or loss of Regional assets, especially concerning receipts for monies received. Such internal control procedures shall include the following: A volunteer accepting payment for registration fees should note upon an available portion of the player registration form: (i) the amount of the payment received; (ii) whether such payment was made in cash or by check; (iii) the check number (if paid by check); (iv) the date such payment was received if different from the date of the parent or guardian's signature on the player registration form; (v) the names of any other family member players for whom the payment was received; and (vi) the initials of the volunteer receiving such payment.
6. Immediate Accounting to Regional Treasurer
The Regional Treasurer in cooperation with other Regional Board and staff members shall establish internal control procedures to safeguard against the misuse or loss of Regional assets, especially in regard to the immediate accounting to the Regional Treasurer for monies received, checks written upon the Regional bank account, invoices received for accounts payable by the Region, and requests for reimbursement to Regional volunteers for out-of-pocket expenses incurred on behalf of the Region. Such internal control procedures shall include the following:
- A. No one should sign a Regional check in blank or which contains any item to be filled in later.
- B. No one should sign a Regional check without verifying the expense by examining the invoice or request for reimbursement.
- C. Regional debit and/or credit card accounts are expressly forbidden. Members may make authorized purchases using a personal credit card and submit receipts for reimbursement to the Region.
- D. No requests for reimbursement to Regional volunteers shall be honored without a written request signed by such volunteer, itemizing the out-of-pocket expenses incurred, and with supporting receipts or other documentation attached.
- E. All bills and invoices received for payment by the Region must be forwarded to the Regional Treasurer for payment, if not already paid, within five (5) days of the receipt.
- F. The Regional Treasurer must be notified of any checks written on the Regional bank account without his or her knowledge within 48 hours of the issuance or delivery of such check for payment of any Regional expense.
- G. All bank withdrawal transactions and Regional checks shall be noted with the appropriate National Accounting Program (NAP) code denoting the purpose for such transaction.
7. Immediate Deposit Procedures
The Regional Treasurer in cooperation with other Regional Board and staff members shall establish internal control procedures to safeguard against the misuse or loss of Regional assets, especially in regard to the immediate deposit of monies received. Such internal control procedures shall include the following:
- A. All fees collected on behalf of the Region for registration, sponsorships, fundraising, and donations or for any other purposes shall be deposited immediately after being reconciled with the appropriate cash receipt book, registration form, and/or bank deposit slips.
- B. Under no circumstances may any person accept on behalf of the Region any post-dated check or agree to hold any check for deposit on a later day.
8. Monthly Bank Reconciliations
- A. All Region accounts shall be reconciled by the Regional Treasurer and his/her reconciliation shall be verified by another Board Member who is not authorized to sign on the accounts.
- B. A copy of each bank statement must be presented to the Regional Commissioner at each regularly scheduled Board meeting. Bank Statement copies will be made available on request to each Executive Board member.
9. Credit/Debit Card Transactions
If credit/debit cards are accepted as payment for registration fees, all required accounting shall be performed and submitted within three banking days after each credit/debit card transaction.
The Executive Board may order an audit of the Regions financial records at any time. Region 149 at all times shall cooperate with, and respond to, inquiries by the area auditor and section auditor.
Article Nine: Dispute Resolution
1. General Policy
- A. It is the policy of the Region to resolve all disputes involving participants in the Region in an amicable way if possible. Compromise should be emphasized whenever possible, and personality conflicts should be avoided.
- B. If disciplinary action is found to be necessary, it is the Region's policy to take only the minimum action necessary. All means available should be taken to avoid legal action.
- C. It is the policy of the Region to avoid punishing the players for the conduct of the parents except when there is no other solution (e.g., where a parent cannot or will not cease his or her disruptive behavior).
- D. It is the policy of the Region to avoid wiping out years of good memories of AYSO and good service to AYSO, and that suspension or removal procedures are to be used only as a last resort. Voluntary resignation is preferable to a suspension or removal procedure.
- E. It is the policy of the Region to avoid publicizing the suspension or removal proceedings beyond those persons who need to know, and to respect the privacy of the individuals involved. However, the Regional Commissioner or Regional Board should notify the Area Director, the Section Director, the NSTC or members of the AYSO Legal Commission of the pending proceedings pursuant to the operating regulations, and must comply with all applicable regulations and laws requiring suspension, abuse and similar events.
2. General Due Process Procedures
- A. Disputes involving day-to-day activities of the Region should first be addressed and resolved, if possible, by the appropriate Board Member in charge of the activity and/or then by the Regional Commissioner, and then by the Regional Executive Board, if necessary. For example, disputes arising out of game conduct (interpretation of rules, etc.) should first be addressed and resolved, if possible, by the Regional Referee Administrator and Coach Administrator, with advice and counsel from the Regional Commissioner.
- B. All complaints received from any source regarding inappropriate or abusive action or behavior, which is contrary to AYSO policies, or AYSO philosophy shall be reported to the Regional Commissioner and the CVPA for investigation. At each board meeting, the CVPA shall briefly report on the nature and extent of complaints filed since the last board meeting, without revealing the identities of the parties involved.
- C. If it is determined that a Participating Member or Playing Member of the Region (including the parent, guardian or other family member of a Playing Member) may deserve disciplinary action, or that his or her participation in the Region should be limited or terminated, by way of suspension or removal, then the Regional Commissioner shall immediately call a special meeting of the Regional Executive Board to review the facts of the case and determine the appropriate course of action. If it is determined that disciplinary action is appropriate, the Regional Commissioner or the Regional Executive Board shall give notice to such person of such action or proposed action, initially by telephone, FAX, in writing via email or in person. Such notice shall specify the action to be taken and the reasons therefore. Such notices shall further notify such person that he or she, upon request, will be given a reasonable opportunity to explain why such action should not be taken. Such opportunity to respond may be in person at a hearing, by telephone or in writing.
- D. Notice should always be followed by a written confirmation of the initial communication, delivered via a method, which provides proof of mailing and/or delivery, not necessarily proof of receipt or signature by the non-executive member. The U.S. Postal Service "Delivery Confirmation Receipt", any Overnight/Next-Day delivery confirmation, or "In-Person" delivery by at least two volunteers will suffice. If a hearing is held, it shall be conducted as specified in Paragraph 5, below
3. Immediate Suspension (Temporary)
The Regional Commissioner may suspend a person involved in the Region from further involvement in the program on notice by telephone (confirmed in writing), fax, and letter or in person if there is found to be an imminent danger to the program or team by his or her continuing involvement, or suspicion that a crime has been committed by such participant. The suspension becomes effective immediately upon notification. The Regional Commissioner shall, within 72 hours, provide a letter to the suspended person(s), with a copy of the written communication to the Area Director. The letter shall inform the person(s) being disciplined of the disciplinary action to be taken, the grounds for it, and notice of a right to a review of the matter. The Regional Commissioner shall appoint a person to act in place of the suspended official, as appropriate.
Such a suspension must be followed by a disciplinary hearing described below. A suspension is considered temporary in nature, and such suspension may be removed or set aside by a majority of the Regional Executive Board at any time. The suspension shall remain in effect until the review procedure has been completed. During the period of suspension, the official shall have no operating power or authority. Examples of grounds for suspension include, but are not limited to,
- A. suspected child abuse;
- B. suspected commission of a crime,
- C. suspected imminent danger to the Regional, Area, Section or national program, such as violating AYSO principles - "Everyone Plays" or "Open Registration" - or attempting to move the program out of AYSO; conduct which disrupts AYSO activities or programs (e.g. drinking alcoholic beverages at a field site).
The Regional Executive Board, or the Regional Commissioner with approval of a majority of members of the Executive Board, may remove a person (whether or not suspended) involved in the Region, including a Regional Board Member, from further involvement in the program. Such removal may only be made after the Regional Commissioner issues a written notice to the individual giving at least 10 days to explain why he/she should not be removed and an opportunity to have a disciplinary review proceeding after a determination is made that removal is appropriate, as the result of a disciplinary hearing described below. Such removal is only permitted when there is found to be (a) a violation of the National Bylaws or of the rules, regulations, policies, or philosophies of AYSO or (b) conduct, which disrupts the Region's or AYSO's activities or programs.
5. Disciplinary Review Procedures
- A. Disciplinary review proceedings under these guidelines are intended to provide due process to the person whose conduct is the subject of the review proceeding.
- B. All Hearing Committees referred in this section shall consist of no fewer than five disinterested Board members. It should be comprised of an odd number to avoid ties during deliberations. All Board Members and Hearing Committee members with knowledge of any disciplinary hearing shall treat as confidential all information obtained regarding those proceedings.
- C. Any disciplinary review proceeding shall be held at a neutral location.
- D. The procedures shall be communicated to all parties prior to the commencement of such a review proceeding.
- E. All interested parties are to be informed of the date, time, and location of the proceeding.
- F. The person whose conduct will be subject to review at that proceeding is responsible for notifying any individuals who that person may want to speak at that proceeding.
- G. If a disciplinary review panel is convened, neither the Regional Commissioner nor a person who has a direct interest in the outcome of the matter shall participate as a decision maker in any stage of the review proceeding.
- H. A person has a direct interest in the outcome of the matter if that person's conduct is in any way called into question by the events, or if that person is a witness to the events, has a familial relationship with any person involved in the matter, has a financial interest in the outcome, or whose judgment, for any reason, cannot be unbiased and neutral.
- I. The review shall be conducted as quickly and as fairly as possible, but the proceedings may be structured as circumstances may require keeping them as positive as possible.
- J. The person(s) conducting the review may ask such questions and request such documents or other items as may be necessary to obtain all pertinent facts, but should refrain from being overbearing with such examinations and requests.
- K. It is strongly recommended that players and other minors not be asked to participate as witnesses or to offer "testimonials" either in person or in writing unless it is necessary in order to determine any pertinent fact of the matter.
- L. The proceedings should be kept as confidential as may be necessary to protect all parties. The person(s) conducting the review shall listen to the facts of the situation from all interested parties. There is no right to make a record or recording of the live proceedings in any form (written, electronic, audio, or visual). Any request by a party to use a court stenographer, or a mechanical or electronic device to record the proceedings should be denied.
- M. Each "side" should make their presentations to the person(s) conducting the review outside the presence of the other to prevent undue acrimony or harm to the participants.
- N. Parties do not have the right to involve attorneys or to cross-examine other parties or witnesses. Assistance of attorneys or any other persons whose help may be sought by an interested person may be permitted to help present facts within the discretion of the person(s) conducting the disciplinary review if it is believed that such participation will be helpful and positive.
- O. Interested persons may request that the person(s) conducting the disciplinary review obtain information from or ask questions of others who are providing information if there is a good faith belief that the requested information will reveal facts pertinent to the issues under review.
- P. At the conclusion of the disciplinary review proceeding, the person(s) conducting the review shall deliberate in private to determine the recommendation. Under no circumstances shall any such deliberation take place in the presence of the parties involved in the dispute.
- 1. The person(s) conducting the disciplinary review will then decide the issues raised pursuant to AYSO operating regulations and these Regional Guidelines based on the information submitted, and determine the appropriate action to be taken.
- 2. The deliberations should result in a recommendation of action, which is presented to the Regional Commissioner. The recommendation is determined by a majority vote of the Hearing Committee.
- 3. Such recommendation may include that no action should be taken against the individual accused, or that a warning or caution be given, that a written reprimand be given, that further education or probation be required, or that such person should be suspended or removed from involvement in Regional activities.
- Q. Where the final determination results in removal or where otherwise determined appropriate, the individual in question should be given an opportunity to resign voluntarily (except in instances involving alleged acts of physical violence or alleged improper sexual behavior). All persons whose conduct was at issue in the matter shall promptly be notified by the Regional Commissioner or designee of such resignation or, in the absence of a resignation, of the disciplinary action taken. Such notice shall include notice of a right to appeal the decision to the next highest Executive Member within a reasonable period.
- A. If the party is dissatisfied with the decision or action taken by the Region, he/she may request a review of such decision by the Area Director, unless it is determined by the Area Director, or, he/she is not disinterested, then by the Section Director unless it is determined by the Section Director, or, he/she is not disinterested, then by the National Board of Directors, as may be appropriate pursuant to the operating regulations relating to dispute resolution and due process.
- B. The basis of any such appeal must be that the original determination was arbitrary and capricious, or that the procedure was not fair, including that the person or persons making such determination are found not to have been disinterested, or that the procedures described in these guidelines were not followed.
- C. There shall only be one appeal of each matter
- D. Any determination made in accordance with this section shall be final and binding on all concerned.
7. Flow Chart
Article Ten: Changes in the Guidelines
1. Approval of Guidelines
These Guidelines shall become effective after being approved by the Regional Commissioner and the existing Regional Executive Board, the Area Director and the Section Director. The approved Guidelines shall then be submitted to the NSTC.
2. Change in Guidelines
Once adopted, these Guidelines may only be amended by the Regional Executive Board by a 2/3 vote of the Executive Board members, with the approval of the Regional Commissioner, the Area Director and the Section Director. The approved amendment shall then be submitted to the NSTC.
1. Registration Fee Schedule
A calendar of Regional events, including registration dates and places and fees shall be posted on the Region 149 website.
Player fee will be set annually by the Regional Executive Board for the fall/spring season. This fee covers the cost of player uniform, National dues and operating expenses for the region. There will be a handling fee for any refunds. Refund of fees will be issued if the Board receives a written request from a parent before team formation occurs. After that time, refunds will be issued only if the request (again written) results because the family has moved or because the player has been injured. In only those two situations will refunds be granted and then only if the request is received before the first game has been played.
Families requesting scholarships must complete the scholarship application form. A scholarship fee, to be set annually by the Executive Board, will be assessed. The rationale behind this fee would be that the fee would offset the cost of insurance and AYSO membership fees paid to NSTC and other expenses as the Board sees fit.
Jamborees: During the season, Region 149 may provide the opportunity for players to participate in one or more 5-A-Side jamborees for an additional fee. It is the Board's intent and policy that at jamborees uphold the AYSO philosophies and have the following are enforced:
- A. Only players from an already formed team may play on that team at the jamboree.
- B. Only players whose team is not playing may be added to an existing team.
- C. All players on the team shall be invited to play at the jamboree
- D. The coach must strive to provide as equal an amount of playing time as possible for each player
- E. The coach and parents remember at all times to be positive and supportive of players in their efforts.
- F. Each team will provide a referee and an event volunteer for the jamboree.
3. Indoor Soccer
During the winter season, Region 149 may provide an opportunity for players to participate in an indoor soccer program at an additional fee. The fee will cover the cost of the rental of the facility, and a facility membership card. New teams will be formed with the guiding principles of AYSO and only players from the current season are eligible to participate. Cost will be set annually by the Executive Board. Refund Policy: There will be no refunds given after indoor registration closure unless the player is not placed on a team.
4. Progressive Play (AYSO EXTRA)
AYSO's National Board of Directors has authorized the development of the EXTRA Play program and its use to provide Regional options for players to play soccer at a more challenging level than they might get on their primary team. In these guidelines, the terms "EXTRA" and "EXTRA Play" and "Progressive Play" shall be used interchangeably. The Region 149 EXTRA Play program is designed to provide these opportunities without compromising the philosophies and commitment to enriching children's lives that make AYSO unique among all youth sports organizations. Administration and coordination of the program is run through the AYSO Region 149 Board of Directors.
All guidelines and rules that govern participation in Region 149 primary play, shall also govern participation in Region 149 EXTRA Play. (See Article Two:)
Region 149's EXTRA program is designed to provide a more challenging level of play for those players who possess the appropriate interest, skills, and abilities and to enhance each player's experience and individual growth through the game of soccer while retaining the spirit and organization of AYSO. The goal of EXTRA is to strengthen AYSO by retaining players and volunteers by offering an additional supplemental program that is operated under the same AYSO philosophies as primary play. EXTRA is not designed to overshadow or harm the standard primary program.
The Region 149 EXTRA program is operated in conjunction with the Region's standard Primary program. All EXTRA players are required to also participate in the Region 149 standard Primary program, with the expectation that in a concurrent situation, their primary team's practices and games take precedence over the EXTRA (Progressive) Play team activities.
The EXTRA Play Coordinators will work with the Director of FLEX Programs, as liaisons between the Regional Board and participants of EXTRA. As described above in Article Five:, the Progressive Play Coordinators shall oversee the EXTRA Play program, including: advertising, the recruitment of coaches and referees, registration of players, Progressive Play team formation as per AYSO Guidelines, collection of Regional team fees, and other duties as needed to provide an EXTRA Play venue for the players. The EXTRA Coordinators also ensure that each Progressive Play team coach provides a complete list of all players and volunteers to the Regional Data Manager via email for registration verifications at least one week prior to the first practice or game of each season.
The EXTRA program will be managed to have zero financial impact on the Region's primary program. Any costs needed to run the EXTRA Play program must be borne solely by the EXTRA participants and teams, and approved by the Regional Commissioner and Regional Board, in accordance with AYSO's Rules & Regulations, Bylaws, and National Policies.
(d) Player Eligibility
AYSO and Region 149 player eligibility requirements will be adhered to for EXTRA Play participation. Player eligibility and age requirements to participate in a specific age division shall be as defined in the AYSO National Rules and Regulations.
Eligible players must have registered with AYSO and have participated in a scheduled and appropriate evaluation process determined by the Region. The AYSO National Support & Training Center player database shall be the source of determining the players' current registration status.
(e) Program Structure
The EXTRA program may include U-10 through U-19 players. Teams will be created in accordance with AYSO Rules & Regulations, including the ability to create single-year subdivisions in accordance with AYSO Rules & Regulations, depending on annual participation levels and needs. Multiple teams created in a single age group will be created using all reasonable efforts to create balanced teams. Creation of "major and minor" teams in the same division is prohibited by AYSO Rules & Regulations.
The determination of the appropriate number of EXTRA teams in a specific age group will be based on participation interest and the ability to find the necessary number of adult volunteers to support all teams created. No teams will be created if the necessary adult volunteers are unavailable, or if creation of such a team would harm the Region's primary program.
(f) EXTRA Team Formation
Region 149 EXTRA teams will be formed in accordance with AYSO Rules & Regulations, the National Rules & Regulations, and Region 149 team formation procedures.
All EXTRA (Progressive) Play teams will undergo new selections each membership year. There are no guaranteed roster positions for any player from one membership year to the next.
(g) Player Selection Procedures
It is the hope that all players interested in participating on an EXTRA Play team can be placed on a team. This, though, is very dependent upon the number of adult volunteers who are certified and are willing to volunteer to be coaches. The EXTRA (Progressive) Play program uses player selection procedures that are designed to be impartial, fair and are considerate of the players and their families. Multiple evaluation opportunities, using impartial, qualified evaluators, for team selection will be used as necessary.
Any child whose playing age is between U-10 and U-19 is eligible for selection opportunities to an EXTRA (Progressive) Play team, should such a team exist. Each of these players must be a currently registered player in the Region before being permitted to participate in the selection process.
All players must be newly selected each membership year. Teams will be reformed and balanced each membership year. It is possible that not all players who apply will be selected to a team.
All players who participate in the player selection process will be notified promptly after the final selection date whether he or she was selected to a team. Notification must first be given to those players who were not selected with the assurance they will be placed on a standard primary program team in the normal Regional process.
(h) Rosters and ID Cards
Working with the Regional Data Manager, before the season begins, teams participating in the EXTRA (Progressive) Play program must provide to the Region, documents generated by eAYSO that include:
- A. Region and division identification.
- B. Coach's and Assistant Coach's information: names, address, home and work phone numbers and e-mail addresses, AYSO ID numbers, AYSO coach training and AYSO Safe Haven certification information and dates.
- C. Player information: name, address, phone number, birth date, gender, AYSO Registration Number and date of registration.
- D. Team number, uniform colors, jersey number and team name (if available).
- E. Signature of the Regional Commissioner verifying player registrations and AYSO coach training and certifications.
No team without a properly completed and signed team roster generated from eAYSO and submitted to the Region shall be allowed to participate in EXTRA Play.
Copies of all revised rosters shall be forwarded to the Region as soon as possible.
Use of player and coach ID cards with information generated from eAYSO is mandatory in EXTRA. Player and Coach ID templates and cards are available through the AYSO Registration Dept. or AYSO Store, or may be provided by the Data Manager.
For each EXTRA team, the coach must have a team roster and medical release forms for each participating player and an ID card for the players and coach(es) at all AYSO sponsored or sanctioned events (games, practices, scrimmages, etc.)
(i) Coaches and Referees
All coaches and referees participating in EXTRA (Progressive) Play must:
- A. Have a current volunteer form on file at the National Support & Training Center
- B. Be an AYSO trained and certified coach or referee as specified in these Guidelines
- C. Be Safe Haven certified with the appropriate course (Referee Safe Haven does not certify the coach)
- D. Be an active participant in the Region's standard primary program as an instructor, coach or referee mentor, or other volunteer service the Region determines adequate to fulfill this requirement
- E. Be in good standing with the Region, Area and/or Section and AYSO
- F. Be approved by the Region board
- G. Be evaluated and renewed each membership year.
It is recommended that coaches who desire to coach in the EXTRA program at the following levels hold the following certifications: For U-10 and U-12 the coach must hold U-12 Coach Certification; For U-14 the coach must hold Intermediate Coach certification; for U-16 and U-19 the coach must hold Advanced Coach certification. It is recommended that Referees should hold the following certifications to referee at the following levels: U-10--Regional Referee, U-12--Intermediate Referee, U-14-- Advanced Referee, U-16 and U-19--National Referee.
It is also strongly recommended that all EXTRA program coaches and referees be certified at least one level above the level he/she is intending to coach or referee (except as set forth above, U-10 coaches must be certified at the U-12 level). It is also strongly recommended that coaches and referees have continuing education each year.
(j) Regional Support
Whenever possible, the Region will provide an adequate number of referees for all EXTRA Play games. All EXTRA games shall be officiated using the Diagonal System of Control, i.e. one referee and two assistant referees, whenever possible. The use of "club linesmen" is allowed when a sufficient number of assistant referees are not available.
Availability of fields must first service the needs of the standard Primary programs. Region 149 will provide an adequate number of fields for the number of created EXTRA teams. Fields and equipment will be age appropriate as specified in the AYSO Coaching programs or in the FIFA Laws of the Game. Field set-up and take down is the responsibility of the hosting team. Additional charges for additional usage of currently held fields will be passed on to the teams participating in the EXTRA program.
(k) Tournament and League Play
The participation of EXTRA teams in tournaments will be at the discretion of the team, team coach and team managers, in cooperation with the appropriate Progressive Play Coordinator. Nothing herein prevents the inclusion of EXTRA teams in tournaments. Each tournament has its own rules of eligibility and those rules will determine which types of teams qualify for inclusion in their tournament. Typically, Open Invitational and International tournaments have open or lighted opportunities for these types of teams.
As Region 149 EXTRA teams are formed in the spring of each year, summer-time tournaments are typically the first opportunities for the teams to play vs. opposing teams.
EXTRA teams can also participate in League Play, but these opportunities are typically only available in the Fall and/or Spring in Oregon, either through KIDSPORTS (Eugene/Springfield), OPL (Portland), OYSA Regional League – CVL (Central Valley League), or Keizer (Salem & Keizer). For Region 149 EXTRA teams choosing to participate in league play, the schedule of the league play games will be determined by the league entered. At the time of registration, it should be definitely stated that these players have an AYSO primary team and league commitment and that league games need to be scheduled to preclude conflicts.
5. Child and Volunteer Protection
Save Haven Policies for Child and Volunteer Protection
The Policy of Region 149 shall be to adopt and enforce the AYSO National Safe Haven Principals, Policies, and Procedures, including the following:
- A. The region is committed to the protection of all its children from abuse and neglect while participating in the program and it promotes the awareness and prevention of child abuse in the community at large.
- B. The region shall have at least one Child and Volunteer Protection Advocate (CVPA), who shall be responsible for overseeing the AYSO Safe Haven child and volunteer protection program in accordance with AYSO guidelines. He or she shall be a member of the regional board and will act as the main resource on child protection issues and shall be the region's liaison with the National Safe Haven Administrator/Manager at the AYSO National Support and Training Center.
- C. A volunteer application form must be submitted each year. It is easiest and most secure if the volunteer supplies or updates his/her information online through eAYSO. Two copies of the online form may be printed out, signed and dated and submitted to the CVPA in lieu of completing a paper form. Alternatively, an applicant may submit a paper AYSO volunteer application form. The region should provide pre-printed volunteer applications for returning volunteers, available from the NSTC as part of the registration package. In either case, the form is extremely important because it authorizes AYSO to perform applicant screening. Volunteers should know that they are subject to screening. Criminal background checks are performed at the NSTC on a targeted basis focusing on certain higher-risk positions for immediate checking.
- D. The region shall have the right to deny the participation of any individual who refuses to fill out the volunteer application form, lies, or knowingly misrepresents information on the application form, or who violates the principles of these child protection policies. AYSO shall have the right to revoke both the registration and certification of any volunteer who falsifies information, is found guilty of child abuse, neglect, or other crimes.
- E. The requirements for good faith reporting to law enforcement agencies and child welfare agencies in the State of Oregon are specified in Oregon Revised Statutes Chapters 146 and 419B. Although volunteers are not required by law to report child abuse, it is the policy of this region that any knowledge of child abuse will be reported to the appropriate authorities.
- F. Any volunteer under investigation for alleged abuse, neglect, or endangerment will be asked to resign voluntarily until the matter is resolved. If the volunteer refuses, the Board will move to suspend the volunteer until the matter has been resolved. The names and identities of the parties involved shall be treated as confidential and protected at all times during the proceedings.
- G. A suspended volunteer who is subsequently cleared of all charges may apply to the Board for reinstatement in the region. However, reinstatement is not a right, and reinstated volunteers are not guaranteed to return to their former positions.
- A. All coaches, referees, other volunteers who work directly with children and the CVPA shall be trained and certified before working with children in accordance with current AYSO recommendations and requirements and in compliance with any applicable state law or local regulation.
- B. All coaches, assistant coaches, referees, and assistant referees shall complete Safe Haven certification every membership year as part of their respective position's training requirements. This annual requirement serves to protect players and volunteers by providing state required annual concussion awareness training and must be completed before working with children.
- C. Only official AYSO materials and courses (or those approved by AYSO) may be used to train and certify these volunteers. Only official AYSO programs, procedures, and policies will be taught.
- D. Properly signed rosters of attendees shall be sent to AYSO Programs Department to validate each attendee's training and certification. Instructors can grant credit to attendees through eAYSO. Instructors should always keep copies of their rosters.
- E. Only AYSO certified and registered instructors are authorized to lead courses and clinics.
- F. All other regional volunteers will be trained in child and volunteer protection as appropriate.
- G. Volunteers shall be subject to ongoing evaluation, and additional training may be required to maintain good standing within the region and the organization.
- A. The regional board shall cooperate with the CVPA to ensure the safety of the region's players.
- B. The coach administrator and the CVPA, prior to each season, shall meet with the head coach of each team, either individually or in groups, to review child protection and supervision responsibilities.
- C. The coach administrator shall observe and review the performance of coaches to see that it conforms to the standards set by this child and volunteer protection policy.
- D. Once the head coach has assumed charge of the children on his or her team, he or she remains responsible until a duly designated adult has taken charge of each child after practice or a game or the child leaves the immediate vicinity of the practice or game as prearranged by the parent to walk home or to a friend's or relative's house. No child shall be left unsupervised after a game or practice. Parents who are unreasonably late of consistently tardy should be reported to the Child & Volunteer Protection Advocate (CVPA) for action. Each coach may establish a standing policy of where children may be picked up by late parents.
- E. The referee administrator and the CVPA, prior to each season, shall meet with the referees, either individually or in groups, to review child protection and supervision responsibilities.
- F. The referee administrator shall observe and review the performance of the referees to see that it conforms to the standards set by this child protection policy.
- G. The game referee is responsible for providing a "child safe" atmosphere for the match, and has both the duty and authority to take any reasonable action to make it so. The referee is to report to the referee administrator and CVPA any cases of questionable conduct toward children by any coach, player, parent, sibling, or spectator before, during, or after the match.
- H. The recommended supervision ratio should be 1:8 or less; that is, one adult for every eight or fewer children and two adults present at all times (one of whom may be the coach and one of whom should be the same gender as the group). For the protection of both the children and the volunteer, no volunteer should permit himself or herself to be alone with any child or group of children (except his or her own) during AYSO-sponsored activities.
- I. Volunteers shall notify the RC, the CVPA, and parents concerning AYSO activities away from the regular practice areas, playing fields, or other designated areas. Such notification should be documented, stating the nature of the activity, the names of the children involved, and the names of the adult supervisors.
- A. The region advocates and expects exemplary behavior by all its participants, and it will hold a strict line on conduct as laid out in these policies.
- B. Abusive statements such as those that deal with race, ethnicity, religion, nationality, gender, age, sex, or sexual orientation are not permitted.
- C. In addition, physical, emotional, sexual, or ethical abuses are prohibited, as is neglect or endangerment of a child.
- D. Some forms of touching are acceptable as long as they are respectful and appropriate:
- 1. Touching should be in response to the need of the child, not the need of the adult.
- 2. Touching should be with the child's permission.
- 3. Resistance to touching must be respected.
- 4. Touching must never include the breast, buttocks, or groin.
- 5. Touching should be done in the open, not in private.
- 6. Touching should have a brief, limited duration.
A child's comfort level with touching is influenced by factors such as age, developmental stages, social and emotional well-being, life experiences, gender, etc. all of which change over time.
Any changes made by the AYSO National Support & Training Center to the Safe Haven Policies outlined above will automatically be adopted as Regional Policy.
6. Volunteer Application Form
This region shall enforce the AYSO policy requiring every person interested in being an AYSO volunteer to submit a Volunteer Application form each year. All coaches and referees, and their assistants, and all board members, and any parent filling a volunteer position whose job description includes interaction with children other than their own, must meet this requirement. The Regional CVPA, assisted by the Registrar, is responsible for collecting the Volunteer Application Forms and performing the initial screening of each application, and then forwarding a copy of each form to NSTC. The CVPA may train volunteers to assist in collecting the Volunteer Application forms. No other board members are authorized to collect Volunteer Application forms except when the CVPA is present. Persons failing or refusing to provide all information requested on the form cannot volunteer with AYSO. The Regional copy of the Volunteer Application form shall be retained in a secure location for three years.
The regional database shall be kept up-to-date on a weekly basis and made available to the Regional Commissioner, the Registrar, the CVPA, the Coach Administrator, the Referee Administrator, and other Board Members as the need arises. The database shall include all Players Names and DOBs and their AYSO ID number, their team name and ID, their Parents/Guardians name, address and telephone numbers, and the volunteer position desired, the volunteer position actually filling, and the volunteer's status regarding submission of the current year Volunteer Application form and completion of Safe Haven training. Other volunteers, not associated with any player, shall also be documented, so a complete list of coaches and/or referees may be generated from the database at any time. The personal information in the database shall be used for AYSO purposes only, and shall be not be shared with others.
No uniforms will be issued to a coach until he/she can show that his/her team has turned in all training, certification and registration paperwork for the players and the team's volunteer coaches, referees, and team managers.