Fall Registration Open

Registration for Rec in 22-23


- - - - - - - - - - MANAGER MENU - - - - - - - - - -
Manager Admin

Team Managers...

Reduce the burden on coaches. Coaches are the front line of contact between your children, AYSO, and the game of soccer. They have enough to do teaching the skills and strategies of the sport, and presiding at games. We want to give them more time to focus on these critical tasks, while minimizing the distraction of administrative chores.

Better tracking and utilization of volunteer resources. AYSO is an all-volunteer organization. Corvallis AYSO facilitates soccer for about 1,200 players on 110 teams, which translates into about 800 volunteers. By making the Team Manager responsible for ensuring that each family on a team is assigned to a volunteer position, and meets that commitment, a tremendous load will be taken off of coaches and regional volunteer coordinators.

Basically, we hope to use the philosophy "Many hands make for light work."

What are the Responsibilities of a Team Manager?

  • Confirm rosters and volunteer positions. In the summer, before the August meetings, and again in winter before the spring season, rosters and other important team information will be sent to the Team Manager. The Team Manager will contact each player to confirm that they intend to play, and, in the summer, will determine the volunteer position each family will fill. The goal will be to have the full team registration sheet filled out before the meeting in August.

  • Facilitate team communications. The Team Manager will communicate needed information to the team: time and location of games; changes to the normal training and game schedule (such as by weather); team-initiated activities such as halftime oranges; and communications from the AYSO board. We strongly urge a weekly team email (or other form of communication) as a centralized source of information that players and parents need to know. It is also expected that the Team Manager will attend games to help ensure that parents are well informed, and just as importantly, to communicate any concerns back to the AYSO board.

  • Better tracking and utilization of volunteer resources. The Team Manager should know the volunteer commitment of each family, and the time this commitment is scheduled to be fulfilled. The weekly team communication should include information on any volunteer commitments scheduled for the week.

We believe that the time required per week during the season should be an hour or two. While not a lot of time, we believe it will result in better focus on soccer by the coaches, and improved organization for the team.

Team Manager Tasks

This page looks in more detail at the principle tasks of the Team Manager. But first a few words about the relationship between the Team Manager and the coaches.

Understand that it is not the intent of this change to diminish the authority of the coaches. We hope the Team Manager can relieve the coaches of many of the administrative details of team management so the coaches can concentrate on training sessions and games. However, we strongly urge that the Team Manager meet with the coaches to discuss the division of responsibilities. We expect that most coaches will be happy to offload much of this work, but some coaches may prefer to remain personally involved in some administrative tasks. It is important that both parties understand and agree on where the divisions of responsibilities lie.

Confirms Rosters and Volunteer Positions

It is vitally important, both for the team and for AYSO, that the organization of a team begin before the August meeting. The August meeting is intended to: (a) give parents an opportunity to meet the coaches and learn about expectations; (b) provide the Board with final information about volunteers; and (c) ensure that all Coaches, Referees, and Team Managers have turned in their Volunteer Registrations. Many families either cannot or do not attend the August meeting, so contacting them beforehand is critical. Failure to communicate with parents prior to the August meeting leaves teams scrambling up to the first week of training to find referees and other important volunteers, when the focus should be on the start of training sessions.

A simple phone call from the Team Manager to each of the families on the team could avoid most of this confusion. The goal should be to have all families committed to a volunteer position before the meeting. The meeting time can then be devoted to more interesting topics. Coaches can explain their approach to soccer and to training sessions, and parents can ask questions. This should give all concerned a better idea of what to expect, and what is expected. Getting the team signed up and uniforms distributed should become a mere formality.

Facilitate Team Communications

As Team Manager, you need a reliable way to get in contact with each family on your team. These days that is easier said than done. There are many ways to communicate, and different people prefer different ways. You should consider:

  • Email. With parents, this can still be effective. If you manage a team at the older ages where you may want to communicate with the players directly, this may not work so well.
  • Team web page. This may prove an effective way to communicate, but keep in mind that it depends on people bothering to look at the site. Not everyone will bother.
  • Facebook. This is certainly a good way to reach people if you can get the families on your team to buy into it. If you want to communicate in this way, you need to:
    • Create a group from your Facebook page for the AYSO team. It is important to make the group private so unwanted people do not join.
    • Invite the families on the team to join the group. There is a mechanism on the group page for doing this. Of course, someone in the family must have a Facebook page for the invite to go to. That is unlikely to be an issue in this day and age.
    • Encourage the families in the group to set notification settings so they are informed when there is a change to the group page.
  • Texting. Many people communicate these days mainly through texting. The younger they are, the more likely that is. However, not everyone is comfortable with being on someone's texting list, so you should be tactful about asking people to communicate in this way.
  • The telephone. Phones are the most direct and effective way to communicate, but calling everyone does take time, and patience because not everyone will answer on your first try.

In the end, you may want to use a couple or three different ways to communicate. You can find out the preferred and most reliable way to contact each family when you make your initial phone call before the August meeting. Then you may end up sending an email to some, texting others, and calling up the rest.

Whatever methods you choose, you should communicate with the team at least once each week. Your communication should cover at least these points:

  • The time and place of the game. If your team organizes oranges at halftime, you should remind the family whose turn it is.
  • If there are families on the team who have a volunteer commitment that week, you should make sure they are aware of it. If they cannot meet the commitment for some reason, be sure to tell them that they should contact the appropriate coordinator and reschedule for another day.
  • AYSO cannot easily fulfill its promise of Safe, Fun, and Fair games without trained referees. Particularly at the higher divisions, having a full complement of three trained referees is very important. You must stress to the team referees that showing up for scheduled games is very important, and that they are responsible for finding a replacement if they cannot make it.

Better tracking and utilization of volunteer resources

AYSO cannot function without volunteers doing their job. But the reality is that many families either honestly forget that they have a volunteer job that day, avoid committing to a volunteer job, or do commit but avoid meeting their commitment. This has a significant negative impact on the quality of the soccer experience AYSO can provide. You can help.

  • As discussed above, know what commitments your families have, and remind them when the day comes to perform them.
  • When organizing the team, be sure that each family commits to a volunteer job.

You can make a huge difference. Some volunteer jobs -- like yours! -- take real time. But many are a relatively minor commitment. Still, they matter. If everyone contributes, nobody has to work too hard, and the children can benefit from an outstanding soccer organization.