• Fall 2017 Links - Updated 10/21

    Game Schedule is Online (here)


  • Team Paperwork
    Team Worksheet (here)
    Fliers (6U) (8U) (10U) (12U) (15U) (Spanish) (Referee)

  • Game Day Volunteers
    Game Day Volunteer Signup (here)

  • Field Lining Assignments
    Relining team assignments are (here), signup online (here) to get details.

  • Coaches
    Training Details Online (here)
    Training Calendar Updated (here)

  • Referees
    Training Details Online (here)
    Training Calendar Updated (here)

  • Managers
    Training Details Online (here)
    Training Calendar Updated (here)

Season Email Archive

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Hey Coach! The light at the end of the tunnel...
Fri 10/20/2017 5:15 PM

Hey Coach -

Let’s not talk about the weather forecast for the next twenty-four hours. Let us, instead, look backward.

Before we do that, however, let’s peek a bit forward, if only to remember that the signups for Indoor Soccer close after Sunday the 22nd - that’s this Sunday. Folks may wish to ponder playing indoor soccer instead of considering the weather forecast for the next twenty-four hours… At any rate, more information is here: https://www.corvallisayso.org/programs/indoor.html

Now: Looking back. We’re near the end, in the home stretch, we see the light at the end of the tunnel… Many of us are ready for the last matches next weekend...many of us are already looking ahead to next spring, and even to next fall (I know - next fall already? What???)

Now is the time to make notes for yourself. What worked - in practices, and on Saturdays? What do you need to remember about each player, so you can be ready for them in the spring, to pick up where they left off?

What can we do for you?

This is an important question, and I am sincere in soliciting your feedback. We are, all of us, volunteers, all working to the best of our ability to provide world class youth soccer programs that enrich children's lives. Many of you have done this more than once, and many of you are doing this for the very first time. Just as we ask our coaches to look inward and self-reflect, so to is your Regional Board trying to do the same thing. For those of you who have been with AYSO for a few years, you know that much has changed in our programs over the past four years.

Most of it has worked. Some it it - not so much, perhaps. The decisions we make as a Board are guided by AYSO’s Vision, Mission, and Six Philosophies. That said, we want to know that we’re making a positive difference in the way we provide our soccer program for youth. My corner of that board table is the coaching corner, and as you take a break between fall and spring, I’ll be working with some of you to improve the way we provide our coaching services. Training, resources, communication - what works and what doesn’t?

Look back over the season, and consider what I might need to know, as well as the Board, to help your job be better, easier, or even just plain less of a hassle in the future. One example I’ve mentioned in the past: We’re going to look at how we rate players. As coaches, you must have some idea about what might make it a better ratings system/process. So share that with me, and we’ll look into making it better.

It’s a lot of work to coach a team of young ones. I don’t know anyone from the Board who said it would be easy - which is why I am so profuse with my thanks. That’s all I have for you this week, and it will be the bulk of next week, as well. Look back at your successes, and your failures, and use them to prepare for the next round. And help me do the same at this level.

With my ongoing appreciation for your efforts to improves the lives of our youth,

----
Eric Gleske
AYSO Region 149 Coach Administrator

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{CorvallisAYSO} Indoor Soccer Registration Closes After Sunday 10/22
Fri 10/20/2017 5:00 AM

Dear Parent,

You are invited to sign up for indoor soccer winter league session 1. Register Online with your Blue Sombrero account.

This league is an extension of AYSO and will remain consistent with its philosophies. All six games will be played at the Corvallis Sports Park. Games are about 36 minutes long and are often scheduled on Saturdays from 12-6:30pm, Wednesdays 4:10-5:40pm, and Fridays from 4:10-5:40pm (there are no practices). This session will go from about 11/4 - 12/22, team notifications will happen by 10/28, with a schedule expected soon after.

The fee is $47 and will need to be paid by Credit Card when you sign up.
Note: Youth not currently playing AYSO's Fall soccer often need to pay the AYSO membership fee of $17.50.

Sign up Online: https://www.corvallisayso.org/apply

Like other AYSO programs we need volunteers for games to run, referees need to be trained as referees, but head coaches can be a current referee, team manager, or team coach. Please consider signing up to volunteer in Blue Sombrero.

Thank You,
Jason Hower
Indoor Soccer Coordinator (https://www.corvallisayso.org/programs/indoor.html)


P.S. Looking to play up a division? Submit your special requests (here).

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Hey Coach - Plan Ahead
Fri 10/13/2017 10:05 PM

Hey Coach -

Our fifth Saturday of matches. It is time to plan ahead... But before I continue, I apologize for the tardy nature of this message - I had an inconvenient failure with the computer in the man cave I do most of my AYSO work on, Last night I spent time repairing things, thus the delay.

So some of you may have thought I was giving it a rest this week. Sorry to disappoint…

What do I mean by time to plan ahead? Well, we’re past the middle hump of the season; after this weekend, we have two more weekends until we take a break from soccer. So we need to plan that break. For starters, in the spring, we will ask our coaches to provide evaluations of their players, in the form of ratings. You’ve been with your players now for seven weeks; hopefully you’ve noticed early on where some deficiencies lay, put together practice plans to build skills up around those deficits, seen the results in games, built on success to take skills to a higher level…

Lather, rinse, repeat. After several weeks of this, and many games, you should have a good feel for your players. I’ll bet for tomorrow’s game, you’ve made the choice to put Pat at mid, keep Sean back to play more of a defender role, and move Addison up to get a chance to shoot on the goal if the ball moves up the field. Your choices are based on how well you’ve seen them play in different positions, and, I’m sure, to give each player a challenge they can succeed in, to build their skills, their confidence, and appreciate the work of a team.

Here’s how you can help them down the road, and help our entire program: If you haven’t already, start taking notes. And going forward, update those notes, so you can, over time, see how well players respond and grow. Each child is unique, and will develop as a player according to their own ability and skills. A player that has a great attitude and a lower skill set may be more coachable than a highly skilled ball-handler who doesn’t know what a team is.

We need to know who our players are, and you are our front line for that information. I’m not asking for it now - but I need you to know that I will ask, in the spring.

As you know, our second Philosophy is Balanced Teams. Philosophy is the appropriate word, rather than, say, Commandment, because balanced teams is too often more of aspiration than a law. Many coaches, as well as parents from teams have brought this up with me, and with other Board members. I’ve mentioned blowout games in past messages - these can be the result of un-balanced teams.

As you look at your players, so, too, should you look inwardly, at yourself. Our player development is a result of your efforts - are you doing enough for your players? Are your practices full of activities and motion, or just lots of X's-and-O's conversations? If players are not getting the conditioning to run for a game, is there something you can do to help get them to the next level that you are not?

During your match tomorrow, how will the substitutes’ time be used? Will you engage with those players next to you on the sidelines, or only give attention (yell) to the players on the field?

It’s time to plan ahead - our fall season will wrap up on the 28th. One thing you can do is to encourage your players to sign up for indoor soccer over the break; that will help players maintain and improve their skills between now and spring.

It’s easy to relax this far into the season - it’s all downhill, just a few weeks left, then I can get on with my life… It’s as dangerous to do so as it is easy. I encourage you to take a good hard look inwardly, and plan ahead to engage with each one of your players to ensure they are getting the most out of their limited time.

If you do it right, in a few weeks you’ll have players who can’t wait for spring to get here so they can play some more. If you know your players, you can make this happen.

As always, I can’t express my appreciation enough for the time you’ve given to our kids.

With thanks,

Eric Gleske
AYSO 149 Coach Administrator

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[CorvallisAYSO] Makeup Pictures Saturday 10/14
Fri 10/13/2017 8:44 PM

Hi Everyone,

Makeup Pictures:
The makeup picture day is Saturday 10/14. If you missed your individual picture, your team missed pictures, or you would like to have a specific picture done... Northwest Sports Photography will have a Photographer at the fields from 9am-12pm. You can show up at any time for the individual or team photo. Note: AYSO's scholarship program gets some money from your orders and the head coach gets a copy of the team photo.

Indoor Soccer Registration:
All registration for indoor soccer is online. You can signup in Blue Sombrero, more details are here: https://www.corvallisayso.org/programs/indoor.html

Have a Sunny Saturday!
Luke

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Team Managers keep up the good work!
Mon 10/9/2017 8:43 PM

Dear Managers,

We just had our 4th game of the fall, so we have passed the half mark of the season!!  I want to take a moment to say thank you for all you hard work as team managers.   Most of you are doing a fantastic job!  Please remember that our most important duty is to help our coaches.  We provided assistance by

  • coordinating  field duties (i.e. first game lining and last day cleaning up)
  • encouraging  parents to volunteer in game days
  • coordinating  volunteers for oranges/snacks
  • communicating events  (e.g. shoe swap, picture day etc) to parents

Please let me know if you have experienced any difficulty as a team manager.
All the best,
Catalina

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{CorvallisAYSO} Saturday 10/7 - Knights, Indoor, & Pictures
Fri 10/6/2017 8:25 PM

This email summarizes some of the events happening this Saturday 10/7.

Parking:
Each year we struggle to have enough parking for everyone, this year is no different. This Saturday will likely be the worst day of the season as people are staying longer at the fields for pictures and many traveling teams have home games. Please utilize carpooling, biking, the bus, and keep in mind that parking opportunities can be found in the neighborhood to the south (south of field 142) or at the church to the south of the fields (south of field 123). Please remember, do not park on the grass.

Pictures:
Pictures will be at the NE corner of the fields area. Players need the order form "IN HAND" with minimum of first name, last name, and team name written on it. Some additional order packets will be at the event. We will do everything we can to keep things on time (picture makeup day is 10/14), referees are asked to help ensure games conclude on time.

Indoor Soccer Registration:
Players from divisions 8U - 19U are invited to sign up for the 6 games of indoor soccer session 1 (11/4-12/22), Register Online (here) using your Blue Sombrero account. If you cannot pay the $47 cost with a credit card online, you can get help with registration and pay with cash or check (to AYSO) in person at the Information Shed from 9am-12pm. More program details can be found (here).

Knights Soccer Challenge:
From 9am-2pm KofC will have two goals setup between the Pickleball Courts and the Western View Center (at Adams area). The challenge, for 9-14 year olds, consists of 15 shots on the goal from the penalty line, a point system is setup by getting a ball through different areas of the goal. Prizes and further competition opportunities will be announced over the next few weekends. More details can be found (here).

Thank You,
Luke Cotton
Region Commissioner, AYSO 149 - Benton County

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[CorvallisAYSO] Indoor Soccer Registration Online
Fri 10/6/2017 4:32 AM

Hello |User First Name|,

Players from divisions 8U - 19U are invited to sign up for the indoor soccer winter league session 1, Register Online with your Blue Sombrero account.

This league is an extension of AYSO and will remain consistent with its philosophies.We will try to form balanced teams based on responses to a question regarding player ability. All games will be played at the Corvallis Sports Park. Games are about 36 minutes long and are often scheduled on Saturdays from 12-6:30pm, Wednesdays 4:10-5:40pm, and Fridays from 4:10-5:40pm (there are no practices). This session will go from about 11/4 - 12/22, team notifications will happen by 10/28, with a schedule expected soon after.

The fee is $47 and will need to be paid by Credit Card when you signup. Cash or Check payments, to AYSO, will need to be done this Saturday 10/7 (we will have a few computers available for registration).
Note: Players not currently playing AYSO's Fall soccer often need to pay the AYSO membership fee of $17.50.

[> Signup Online <]

Thank You,
Jason Hower
Indoor Soccer Coordinator (here)


P.S. Looking to play up a division? Submit your special requests (here).

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Hey Coach - Midway is here!
Thu 10/5/2017 9:36 PM

Hey Coach -

This Saturday marks the midway point of the season - three Saturdays came before it, three will come after it. It’s all downhill from here. This week’s message has but two topics...

PICTURE DAY

Yup, this Saturday is picture day. Most teams will likely see a "game reminder" from Blue Sombrero with the location as picture day. That is the time of your photos, and is often 40 minutes before your scheduled game start. My daughter’s game is at 8:30, so we have a 7:50 time slot. Lucky us!

Pictures will be at the NE corner of the fields area (near field 101, as seen on the map). Last week, order forms were distributed to teams, and on Saturday, players will need that order form "IN HAND" with minimum of first name, last name, and team name written on it. Some additional order packets will be at the event.

Note: People are not required to order photos at this time. Folks can go online afterword and order: www.4nsp.com Search Group: AYSO & Select 149

Also: A few teams will have their picture session on 10/14 as they are traveling on 10/7 - they should have received this information as well. So if you are a traveling team and hadn’t heard, there you go.

PHILOSOPHY TALK

The last, but definitely not the least, of our Six Philosophies, is Player Development.

We believe that all players should be able to develop their soccer skills and knowledge to the best of their abilities, both individually and as members of a team, in order to maximize their enjoyment of the game.

Permit me to emphasize that last line: ...in order to maximize their enjoyment of the game.

AYSO’s National Coaching Program is built on our core Philosophies. (Here’s a fun test: can you name them, right now, on the spot? Try it.) When I train coaches, we discuss the importance of Development over Winning; we also discuss the science of AYSO’s age-appropriate training. Some things are obvious, for instance, we don’t teach 6U keepers how to to headers (yes, I typed it to be just that ridiculous).

Our coaching methodology follows an important set of building blocks that are the components of all the age-appropriate training. The structure looks like this:

  • TACTICAL
  • TECHNICAL
  • PHYSICAL
  • PSYCHOSOCIAL

We want to build our players in this manner for a reason. For example, players can’t do anything tactically without first having the technical skills to be applied. And the reason the Psychosocial component is at the bottom of the pile is because it is tied so strongly to our Philosophy of Player Development, and undergirds everything we try to do: To maximize their enjoyment of the game.

Young players will learn more, and develop better skills when they are engaged in and enjoy what they are doing. This applies to practice sessions and our game activities. Our Philosophy of Positive Coaching certainly plays an important role setting a good psychosocial foundation, as well. Positive Coaching serves the Philosophy of Player Development as much, or perhaps more, than any other core Philosophy.

Think about this as you practice, as you put together your game plan, and as the match develops on Saturday. Our goal every Saturdays is to promote a fun, family environment based on our Philosophies where kids can experience the game of soccer, to learn and grow as players, but also as people. For example, last week I mentioned blowout games - how do those situations reinforce the psychosocial foundation of our program?

I will admit that I inject a good deal of my personal spin in these messages. For example, those who have been in one of my Coach classes will hear me describe AYSO as a child development program that plays soccer. You need only to look at our Mission, Vision, and Philosophies to see that I’m not making that up.

We see three teams on the field each Saturday: Team A, Team B, and Team V - the team of adult volunteers - Coaches and Referees - working together to help our children get the most out of their game time on Saturday.

...to maximize their enjoyment of the game.

When we all keep this in mind, and work with all our teammates on Saturday to achieve this, it’s a wonderful thing.

Thank you for your help.
Eric Gleske
AYSO Region 149 Coach Administrator

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[CorvallisAYSO] Picture Day - Saturday 10/7 @ Adams Fields
Thu 10/5/2017 5:51 AM

Hello |User First Name|,

Pictures are this Saturday 10/7, you will likely see a "game reminder" with the location as picture day. That is the time of your photos, and is often 40min before your scheduled game start.

Pictures will be at the NE corner of the fields area. Players need order form "IN HAND" with minimum of first name, last name, and team name written on it. Some additional order packets will be at the event.

Note: you can go online afterword and order: www.4nsp.com Search Group: AYSO & Select 149 (Few teams will have pictures on 10/14 as they are traveling on 10/7)

Image: Pictures are taken at the NE corner, Knights Soccer Challenge in NW Corner, & Indoor Soccer Registration (online or) at AYSO Shed. All events are at the Adams complex 1615 SW 35th St, Corvallis OR 97333.

Additional Details: Photos will be taken near the trees behind Field 101. Please be gathered as a team 5 min prior to your scheduled photo time. This is a tight schedule. If your team is late for your appointment, we will do our best to get your team in before your game or we may have to reschedule you for October 14th. A portion of each order will go to support our scholarship fund.

Thanks,
Luke Cotton - Acting Picture Day Coordinator (Apply Online)

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Knights Soccer Challenge Saturday 10/7 9-2pm - North Adams Fields Area
Wed 10/4/2017 10:21 PM

Hello parent of a player between 9-14,

On Saturday 10/7 from 9am-2pm KofC will have two goals setup between the Pickleball Courts and the Western View Center. The challenge consists of 15 shots on the goal from the penalty line, a point system is setup by getting a ball through different areas of the goal.

More details can be found (here)

Thanks,
Luke Cotton

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Hey Coach - It's the last September Soccer Saturday of 2017
Fri 9/29/2017 12:12 AM

Hey Coach -

A quick note of thanks, a thought or two, and a reminder as we head into our third Soccer Saturday. So let's get to it:

PRACTICE LIKE YOU PLAY

Each year a few coaches will ask me, “Why can’t we practice more?” The simple answer is that, as a part of AYSO, we try to follow AYSO guidelines for our programs. We ask our teams to observe the recommendations of the National Coaching Program when it comes to training sessions. For example, 10U and 12U teams can schedule 2 60-minute practice sessions each week. This is not a hard, fixed rule that “Thou shalt only have the players for 60 minutes.”

A practice can, and should, have some built-in time for warm-up, cool-down, and discussion. Not to mention that players will often - through no fault of their own - arrive late, or even early. But if a game is, for example, 60 minutes, a 60 minute practice makes sense. To those coaches who ask me about practice time, I often respond with another question: How do you use your time?

AYSO promotes the use of smaller-sided activities in all divisions as a way to promote player development through increased opportunities to play the ball. Our practice sessions should be built around small-sided activities, and when run efficiently, the players should be moving for much of the session. “Practice Like You Play” is a phrase my players learned early. When running through an activity, you can quickly build the speed up to game speed, and keep the players moving. Just like in a game, players should not be standing around, and have the opportunity to transition from a defensive role to an attacking role regularly.

Laps, Lines, and Lectures can, and should, be avoided. Let them play!

PHILOSOPHY OF THE WEEK

Each week, I like to touch on one of our core Philosophies, to remind us all what should be guiding our actions. I suppose I HAVE already hit upon Player Development above, but this week I wish to remind you of our fifth Philosophy: Good Sportsmanship. As coaches, we must be excellent models of ALL our philosophies, and on Saturdays, Good Sportsmanship is certainly paramount.

Normally, I try to keep a positive, cheery tone when I write to you. At this point, however, I must veer a bit from my normal path, and tell you the worst thing I heard from last Saturday: A coach, who will remain nameless, failed to - refused to - shake the hand of the other team’s coach, or the referees. That’s bad enough, but this coach also apparently encouraged a player to follow in this behavior.

I should not have to point out that this is unacceptable behavior.

Players, parents, guests, and everyone else at the field for each match watch the coach, because the coach sets the example of how to behave. Fun fact: If, during a match, a spectator is unruly and needs to be asked to leave, it’s not the referee’s job to do so - it’s the coach’s job. Yes, that’s not something I teach in training sessions, but I came across that one once. Because the coach is responsible for leading the team, and that includes the whole team of parents, guardians, friends, etc. who show up to supporr the players.
Sometimes the games get competitive; yes, that can be challenging. Sometimes it’s the opposite, and there is a blowout. That, too, can be challenging. No matter how the game is going, you have to be the cool one, and demonstrate our commitment to Good Sportsmanship. If it’s a blowout, work with the other coach to try to lessen the impact. Some useful tips for dealing with blowouts can be found here.

PICTURE DAY IS OCTOBER 7

Each year we set aside a day for Team Pictures, and this year it will be the first Saturday in October - the 7th. This is just a friendly, cheery reminder (have to get the tone back on track…)

As always, I can't thank you enough for what you are doing. We are an all-volunteer organization, and we can’t function without people like you who step up to give back to our kids.

I’ll be walking the fields, and hope to see you on Saturday.
Eric

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Picture Day & Blue Sombrero App
Sat 9/23/2017 7:44 AM

Hi Managers,

Please read and communicate to you teams information of upcoming events/resources

  • Picture Day - Oct 7
  • Blue sombrero app
  • Day game sign up

PICTURE DAY
October 7 will be picture day. Make sure your team is aware that pictures will happen on this date. Normally this happens before your match, so you will want your team ready for photos about a half hour at the field.   More details will come.

BLUE SOMBRERO APP
This APP is actually very nice to manage your team from your mobile device.  I personally find it easier to navigate than the full online version.  Consider given it a try!
http://www.bluesombrero.com/dicks-tshq-mobile-app/

DAY GAME SIGN UP
We have been doing a great job as a community signing up for this task.  Take some time to thank your team for having sign up.

All the best,
Catalina

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Youth Referees
Fri 9/22/2017 10:35 PM

Hello Fellow Refs!

As we progress through this season, it is especially important to remember to support our youth referees. They are 25% of our ref group. Many of our youth refs are extremely good at what they do. Some are just staring out and need our help. If you are on a match with youth refs, please be especially vigilant about any comments about the refs. Often we will have a senior ref helping the youth, but we can't cover every match at every moment. Remember PIE? Positive, Instructional, Encouraging. If you find a coach or spectator making *any* comments about the refs, please bring it to the attention of the refs in blue.

Have a great weekend refing! And remember, without you the games cannot be played. Thank you for all you do for our region.

Joe McVeety

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Hey Coach - Our Second Soccer Saturday
Fri 9/22/2017 1:28 PM

Hey Coach -

Last Saturday was a great day. It was a great day because I walked around the fields at Adams, said hello to many volunteers, and heard the sounds of happy kids. Our first Saturday at Adams this year went so well, and that’s in no small part because of you. So a big THANK YOU for making the magic happen.

This week:

  • Picture Day - Oct 7
  • A Role for Everyone
  • Parking
  • AYSO Resources

PICTURE DAY

Each year we set aside a day for Team Pictures, and this year it will be the first Saturday in October - the 7th. Your team should be getting a reminder from your Team Manager this week, and this serves as a backup. Make sure your team is aware that pictures will happen next week. Normally this happens before your match, so you will want your team ready for photos about a half hour before you want them at the field to get ready for the match on a normal Saturday. I’ll remind you again next week, just in case...

A ROLE FOR EVERYONE

I remember going to one AYSO Expo for training a few years back, and one region’s attendees all had a similar t-shirt. Apparently, they would wear these shirts on their Game Days. On the back was a simple reminder that everyone who is at the field has a role to play to make the day a fun, safe experience for our kids. In big letters, the message was:

  • Players Play
  • Coaches Coach
  • Referees Ref
  • Spectators Cheer

It seems obvious to us, of course, but it’s worth remembering that not everyone understands their role on a soccer Saturday. Remind your families that the AYSO field is a Kids Zone, and that our referees are volunteers, just like you, and many of our referees are Youth Volunteers; many are also players on other teams or just siblings helping out. Be a role model - support our players and our volunteers, so that our spectators know how to act.

And on the subject of spectators: Coaches, please be aware that there are two sides to the field: The Team side, and the Spectator side. Families, friends, and other spectators should be directed to their side of the field, opposite the team, during matches. This helps the players focus on the game with you, the coach, and helps referees know where the coaches are - and if a noisy person is a spectator or a coach, so they can react accordingly… (I know, I know - our coaches don’t get noisy at referees!)

PARKING

Please remind your teams that parking is not allowed on the grass at Adams Elementary, or around the School District buildings on the northwest end of the fields. We are guests of the school district, and good guests don’t park on the lawn.

AYSO RESOURCES

Look, I know you didn’t sign up for this weekly e-mail from me, but it’s my job to communicate each week through the season. I appreciate your taking the time to read, and to respond. If you are interested in other AYSO communications, I highly recommend one in particular: The Whistle Stop. This weekly e-mail is geared towards referees, but I find it quite useful on the Coach side of the line, too. Understanding the game from a referee’s perspective is a great way to appreciate the whole game better. Many of our coaches do double duty as referees (double thanks to you all!), and it can be useful to understand the perspective from the middle of the field. You can check it out here and sign up for the weekly e-mail if you are so inclined.

The Coach side of the line is represented, too. Hey Coach is a weekly newsletter from the AYSO mothership for coaches. (Yes - I stole the name.) You can sign up for these and other newsletters here.

It is my opinion that Coaches are the most important volunteers in AYSO. Yes, there are many other volunteers in a variety of roles who also work hard to make the magic happen. Our fields are lined, our Safety and Snack shacks have helpful, happy people, and our referees are FANTASTIC. Honestly, we we can’t do our Soccer Saturdays without them. But Coaches spend more time than any other volunteers interacting directly with our children, in practices and in guiding them through through their matches. We are an all-volunteer organization, and we can’t do it without you among our many volunteers - so thank you for your good work.

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Eric Gleske
AYSO Region 149 Coach Administrator

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Concussion Awareness Training
Thu 9/14/2017 10:22 PM

Referees,

I know that BlueSombrero and AYSOU are not helping you get ready for this season.

If you can't get into the system to do your pre-season training (Concussion and SafeHaven), here is an option.

AYSO asks for SafeHaven every 3 years, our region says each year.  So, if you were current last year, you are current for this coming game day.  (This extension expires on Sunday, so please figure out your BlueSombrero and AYSOU logins and take the class before next Saturday).

However, by Oregon law and AYSO policy, you must have Concussion Awareness certification each season (since 8/1/2017), so take the class from the CDC website -

https://www.cdc.gov/headsup/youthsports/index.html

Email (or bring to the fields on Saturday) your certificate.  This will cover you for the year.

We can't let you ref on Saturday without the Concussion Awareness training.

Thank you,
Chris and Luke

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Hey Coach! Game Day Approaches
Thu 9/14/2017 10:59 PM

12U+ Coaches ========================

Hey Coach -

Game Day approaches - thank you for your hard work getting your team ready for the first match of the season. Here are a few things to keep in mind as you head into match play.

This week:

    • Planning for the Game
    • Planning Practice Sessions

MAKING A GAME PLAN

When you arrive at your field on Saturday, you and your team know what you’re doing, right? It may seem obvious, but make sure your team and families know what field and what time they need to be at Adams on Saturday. You should have your team arrive early enough to warm up, perhaps go over how you want your keeper to distribute the ball, how to play/cover a goal kick or a corner kick, and go over positions and substitutions. For many teams, 20-30 minutes seems to work. Don’t forget you will need a bit of time right before your match for the referees to inspect your team’s equipment and briefly go over the major rules.

It is important to be prepared, because your match needs to start on time. Saturdays are a complicated, interwoven schedule that combine teams and fields and volunteers to make a match happen. WIth many families having multiple players - and thank you doubly and trebly to our coaches who coach multiple teams! - there are a lot of moving parts to the Saturday schedule. If games start late, they will be cut short to end on time so there is no downstream impact on the next games for that field, or for referees scheduled elsewhere, etc.

I like to plan out my game the night before. Knowing who will be there (because we’ve talked with our players) makes it easy to plan out your quarters. Know who will be playing where on the field, and who will be sitting as a substitute for each quarter. Fill out your game card the night before. (Note: When filling out your game card, list your players by uniform number, not by name. This helps the ARs quickly mark off your substitutes each quarter.) If you have it all written out the night before, it makes it that much easier to focus on getting the players warmed up and ready to take the field after the referees do their inspection.

PLANNING FOR PRACTICES

What happens at your match on Saturday will inform what you will be working on next week at practice. To that end, it may be useful to take a few notes. At the very least, you can keep track of who played where or for how long. Maybe your team needs to work on throw-ins, or goal kicks, or just spreading out. Use your Coaching Eye to evaluate where to start tuning up your team.

And don’t forgot to pay attention to what works, too. Obviously, if someone scores a goal, something worked - and probably two or three plays before your player kicked it into their net something else worked first, making it all possible. Who made that penetrating pass? How many deserve an assist?

During the match, the best thing you can do is involve your players who are waiting as substitutes in watching the game as it happens. When it’s their turn to go in, they will already have found something to work on, and put it to immediate use.

Finally, when the match is done, don’t forget to demonstrate good sportsmanship. Thank the other team - and thank the referees, who are volunteers, just like you. It is important to remember that this is a new thing for everyone involved. Players are on a new team. Many coaches are new at this, or new to this age group. Remember the goal you set for the season (Have fun playing soccer!) and your philosophy of coaching. Your role is to provide a fun environment for players to play and to learn the game while they play.

I will never be able to thank you enough for taking the time to be an AYSO Coach. I hope your matches all go well, and everyone has a great time.

----

Eric Gleske
AYSO Region 149 Coach Administrator

10U Coaches ========================

Hey Coach -

Game Day approaches - thank you for your hard work getting your team ready for the first match of the season. Here are a few things to keep in mind as you head into match play.

This week:

    • Planning for the Game
    • Build Out Line
    • Planning Practice Sessions

MAKING A GAME PLAN

When you arrive at your field on Saturday, you and your team know what you’re doing, right? It may seem obvious, but make sure your team and families know what field and what time they need to be at Adams on Saturday. You should have your team arrive early enough to warm up, perhaps go over how you want your keeper to distribute the ball, how to play/cover a goal kick or a corner kick, and go over positions and substitutions. For many teams, 20-30 minutes seems to work. Don’t forget you will need a bit of time right before your match for the referees to inspect your team’s equipment and briefly go over the major rules.

It is important to be prepared, because your match needs to start on time. Saturdays are a complicated, interwoven schedule that combine teams and fields and volunteers to make a match happen. With many families having multiple players - and thank you doubly and trebly to our coaches who coach multiple teams! - there are a lot of moving parts to the Saturday schedule. If games start late, they will be cut short to end on time so there is no downstream impact on the next games for that field, or for referees scheduled elsewhere, etc.

I like to plan out my game the night before. Knowing who will be there (because we’ve talked with our players) makes it easy to plan out your quarters. Know who will be playing where on the field, and who will be sitting as a substitute for each quarter. Fill out your game card the night before. (Note: When filling out your game card, list your players by uniform number, not by name. This helps the ARs quickly mark off your substitutes each quarter.) If you have it all written out the night before, it makes it that much easier to focus on getting the players warmed up and ready to take the field after the referees do their inspection.

BUILD OUT LINE

One thing to remind your players before the match is how the Build Out Line works. You can review the guidance we’ve offered using this link. The purpose of the build out line is to offer players for whom keeper is a new position at 10U the opportunity to develop the skill of distributing the ball, putting it into play, without as much immediate pressure.

It’s worth noting that the question I’ve been asked the most frequently is: “Does my keeper need to wait for the other team to get past the BOL before putting the ball in play?” The answer is no, they don’t. Ideally your keeper will play the ball out to the side, and their teammates will learn to create a target for their keeper towards the side of the field instead of in the middle, in front of the goal. If a keeper can play the ball to a teammate before the other team is past the BOL, that is fine. Once another teammate touches the ball from the keeper, play is “On” and the opposing team can move to play the ball.

It is important to note that once a keeper controls the ball, the opposing team must move to clear the area behind the BOL, no matter how quickly a keeper manages to distribute the ball.

For those who have been around soccer for some time, this is, well, different. The Build Out Line was developed as a Player Development Initiative under US Soccer, and only introduced in the spring of this year. Many players, coaches, and referees are still getting used to it. Thank you for your help in getting this initiative off the ground.

PLANNING FOR PRACTICES

What happens at your match on Saturday will inform what you will be working on next week at practice. To that end, it may be useful to take a few notes. At the very least, you can keep track of who played where or for how long. Maybe your team needs to work on throw-ins, or goal kicks, or just spreading out. Use your Coaching Eye to evaluate where to start tuning up your team.

And don’t forgot to pay attention to what works, too. Obviously, if someone scores a goal, something worked - and probably two or three plays before your player kicked it into their net something else worked first, making it all possible. Who made that penetrating pass? How many deserve an assist?

During the match, the best thing you can do is involve your players who are waiting as substitutes in watching the game as it happens. When it’s their turn to go in, they will already have found something to work on, and put it to immediate use.

Finally, when the match is done, don’t forget to demonstrate good sportsmanship. Thank the other team - and thank the referees, who are volunteers, just like you. It is important to remember that this is a new thing for everyone involved. Players are on a new team. Many coaches are new at this, or new to this age group. Remember the goal you set for the season (Have fun playing soccer!) and your philosophy of coaching. Your role is to provide a fun environment for players to play and to learn the game while they play.

I will never be able to thank you enough for taking the time to be an AYSO Coach. I hope your matches all go well, and everyone has a great time.

----

Eric Gleske
AYSO Region 149 Coach Administrator

8U Coaches ========================

Hey Coach -

Game Day approaches - thank you for your hard work getting your team ready for the first match of the season. Here are a few things to keep in mind as you head into match play.

This week:

    • Planning for the Game
    • New game setup for 8U
    • Planning Practice Sessions

MAKING A GAME PLAN

When you arrive at your field on Saturday, you and your team know what you’re doing, right? It may seem obvious, but make sure your team and families know what field and what time they need to be at Adams on Saturday. You should have your team arrive early enough to warm up and go over positions and substitutions. Don’t forget you will need a bit of time right before your match for the referees to inspect your team’s equipment and briefly go over the major rules.

It is important to be prepared, because your match needs to start on time. Saturdays are a complicated, interwoven schedule that combine teams and fields and volunteers to make a match happen. WIth many families having multiple players - and thank you doubly and trebly to our coaches who coach multiple teams! - there are a lot of moving parts to the Saturday schedule. If games start late, they will be cut short to end on time so there is no downstream impact on the next games for that field, or for referees scheduled elsewhere, etc.

I like to plan out my game the night before. Knowing who will be there (because we’ve talked with our players) makes it easy to plan out your quarters. Know who will be playing where on the field, and who will be sitting as a substitute for each quarter. If you have it all written out the night before, it makes it that much easier to focus on getting the players warmed up and ready to take the field after the referees do their inspection.

NEW GAME SETUP FOR 8U

This year we are moving 8U play to a new system: Instead of playing your entire roster in a 5v5 match on one field, you will split your roster into two smaller teams, as will the other team. Team 1 will have an A and B squad, and Team 2 will, too. A plays A and B plays B in 4v4 matches - and it is worth noting that “A” or “B” don’t mean one team is “better” than the other - you can balance your squads evenly. From week to week, you can mix them up to keep adjusting the balance, too.

The advantage of the 4v4 matches is that more players will get more touches in a match setting, building their ball handling and kicking skills. At the 8U left, our Coach/Ref volunteers manage the game, and can be on field with their squad. Between the two rosters, there should be a combined total of 4 Coach/Ref volunteers, which should provide proper coverage on each field.

Running the 8U matches this way is new this fall, part of the Player Development Initiatives under US Soccer. For those who have been around 8U in the past, this is, well, new and different. For an overview of the 8U program, with notes on what’s new, check here.

It is also worth noting, for those returning coaches, that at 8U we are no longer using lineup cards. With the changes to the match setting, and with the squads changing week to week, it’s not necessary to collect these cards from each match. With no lineup card in use, it is important that each coach pay attention to playing time for each player. All players must play at least half a match, and no player can play a full match unless all others have played at least three-quarters. You might consider keeping your own lineup card, with extra space to make a note or two about each player, and even to keep track of score to avoid lopsided games. This will be helpful at the end of the season when we ask for player evaluations/ratings, which will be useful when building teams for next year to help with our Balanced Teams philosophy.

PLANNING FOR PRACTICES

What happens at your match on Saturday will inform what you will be working on next week at practice. To that end, it may be useful to take those notes. Maybe your team needs to work on dribbling with both feet, or instep kicks, or just spreading out. Use your Coaching Eye to evaluate where to start tuning up your team.

And don’t forgot to pay attention to what works, too. Obviously, if someone scores a goal, something worked - and probably two or three plays before your player kicked it into their net something else worked first, making it all possible. Who made that penetrating pass? How many deserve an assist?

During the match, the best thing you can do is involve your players who are waiting as substitutes in watching the game as it happens. When it’s their turn to go in, they will already have found something to work on, and put it to immediate use.

Finally, when the match is done, don’t forget to demonstrate good sportsmanship. Thank the other team - and thank the referees, who are volunteers, just like you. It is important to remember that this is a new thing for everyone involved. Players are on a new team. Many coaches are new at this, or new to this age group. Remember the goal you set for the season (Have fun playing soccer!) and your philosophy of coaching. Your role is to provide a fun environment for players to play and to learn the game while they play.

I will never be able to thank you enough for taking the time to be an AYSO Coach. I hope your matches all go well, and everyone has a great time.

----

Eric Gleske
AYSO Region 149 Coach Administrator

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[CorvallisAYSO] Region Information Center
Tue 9/12/2017 1:20 AM

Hello All Volunteers and |User First Name|,

This email will hopefully address some of the many questions we are getting regarding materials, players & rosters, uniforms, training issues, and other role specific issues. Since many of you are in various/mixed roles, registration limbo, or otherwise, this mass email is being sent to everyone with a volunteer role application/registration.


If you have not received an email from your role admin (Team Manager Admin, Referee Admin, or Coach Admin), please email them to get added to their distribution list (here).

Information Center
https://www.corvallisayso.org/about/infocenter.html

Items in Info Center: Division Breakdown, 6U Flier, 6U Coach, 6U Referee, 8U Flier, 8U Coach, 8U Referee, 10U Flier, 10U Coach, 10U Referee, 10U Field Measurements, 10U Buildout Line Details, 12U Flier, 12U Coach , 12U Referee, 12U Field Measurements, 15U Flier, 15U Coach, 15U Referee, 15U Field Measurements, Air Quality, Incident Report, Participation Release, Refund Form, Contact Form, Board Application, Game Cards, Lopsided Games, 6U & 8U Training Slides, Training Plan Worksheet, Underage Heading, Restart Chart, Laws of The Game, Referee Summary Sheet, Referee Training Slides, Team Manager Training Slides, Team Jobs Spanish, Team Worksheet, Region Board, Team Volunteers, Expense Reimburse, & Member Year Breakdown Spreadsheet.

Dropping / Removing Players

We have some reports of players that are no longer interested or are not planning to play in Fall 2017. We have a Wait List in almost all divisions, please have these players fill out this form (here) so we can remove these players & fill their team spot for Fall. Dropped players can signup for Winter Indoor in October or Spring Season in February.

Uniforms & Equipment

Many teams are short uniforms, we placed an order earlier to get things evened up for all teams. We expect to have some, if not all, of these additional uniforms on the first game day 9/16. Brand new players added in the past few weeks might not have a uniform until next week. If you are missing uniforms, have wrong equipment, or need more equipment, we will be at the information shed Saturday to hand out what we have, and order what is needed.

Online Training
https://aysou.org

AYSO U has a bunch of bugs. For this Fall, we will push forward the best we can. Please take the required training in any way you can. The alternate CDC training website is https://headsup.cdc.gov/ email a copy of the certificate to This email address is being protected from spambots. You need JavaScript enabled to view it., and AYSO support can update your record. The CDC course is required by Oregon Law every school year.

Many are reporting issues with taking training and having another name show. This is often for accounts that have multiple volunteers associated together, contact AYSO support for help (here). Please take the training, capture all details about the training (screen shots, print screens, etc.), and keep everything in your records.

Team Managers
https://www.corvallisayso.org/managers

Team Manager Training slides are in the Info Center.
Blue Sombrero Guide to Team Calendar: https://bluesombrero.zendesk.com/hc/en-us/articles/228186367-Team-Calendar
Blue Sombrero Guide to Team Discussions: https://bluesombrero.zendesk.com/hc/en-us/articles/228186327-Team-Discussions

Players & Volunteers on Team
Team rosters will continue to get updates as users change details or players/volunteers are added, please keep an eye out for additions (in some cases removals). If you are missing an Adult Volunteer on your team roster, their was likely an issue with the registration, please have them double check their registration for that role in your division. These adults should not be allowed to work with the players until they are on your roster. If a volunteer shows on the Blue Sombrero roster, they have been checked/verified. I have gone through the team worksheets, and added the people properly setup. All others are missing something, not properly setup for the role or division, and could not be assigned to the team. I cannot add one volunteer twice to a team roster. I cannot add a youth volunteer to a team roster.

User Contact Information
Blue Sombrero is built to have the user update their information. If you need an email updated or a phone added, the user can do this by logging in and going to My Account (gear/cog).

Teams Missing Required Volunteers
If you cannot get all of your required volunteers we will talk on Saturday 9/16. Each year we have paper volunteers (do not follow through), with the new program design, that will directly harm your team, these volunteers will need to contribute for you to have games or practices.

Fields Re-Lining Assignments/Signups
I will be assigning teams, and asking you get your volunteer to signup for the reminder. This suggestion gives me the best method to contact the lead fields volunteer about training. These field relining signups will be for 9/23 and each of the 5 remaining Saturdays.

Referees
https://www.corvallisayso.org/referees

6U & 8U Training slides are in the Information Center. Regional Referee Training slides are in the Information Center.

6U & 8U Referee Scheduling
Each team is expected to provide a referee volunteer. Coaches can serve as referees for games, but it is not recommended as both coaches will be needed to manage two games at once.

Schedule Yourself (10U+)
If you are assigned to a team, you are expected to volunteer for 7 games per team per season, if you do not, your team will likely have games without referees. Some people will cover others games (Thank You), but since you can ref your own team for U6-U12, your team needs you. Once you are approved in the web ref tool, please sign up using the TBA schedule. TIP: Web Ref uses icons for a lot, hover over the icon to see your options.

Signup URL: http://www.horizonwebref.com/getStarted
Our association number is "205404"

Referee Scheduling Notes (10U+)
The Horizon Web Ref tool is a little quirky. We are using a TBA system where referees sign up for the games they want. You are encouraged to select any game, if you are not available or a new referee, the system will restrict what games you can sign up for, if you have issues or would like a game that is not available, contact This email address is being protected from spambots. You need JavaScript enabled to view it.. TIP: in the personal schedule, you can view all games by clicking the link called public.

Resources
Each referee has a set of resources at their disposal. On game days you should look for the referees with blue uniforms, they can help with technical questions and help resolve issues. You can also look for assistance/equipment/support by the AYSO blue shed and the referee tents. Note: The blue shed will show the Friday snapshot of the referee schedule from Horizon Web Ref, this shed also has the box for returning game cards.

Referee Equipment
6U & 8U refs get a whistle that is it (get it at Referee Shed). U10+ New Regional Referees are provided shorts, socks, shirt, whistle, and coin. If you are missing equipment, please see a referee in blue to get help in obtaining the necessary equipment.

Game Cards
For 10U+ each team should provide game cards at the game. Please use these to keep track of the game, score, and report any issues. Problems with fields, spectators, or coaches should be documented on the cards and we will follow up. Along with marking the quarters players sat out, please include the names of the referees present at the game, and report if someone is missing. Drop the game cards in the box next to the printed schedule posted on the blue referee shed after each game.

Away Games
15U & 19U have interplay, some of those games are away, if you are going to an away game, it is suggested that you bring your referee gear, it can be hard to get a full squad of referees to these games.

Coaches
https://www.corvallisayso.org/coaches

6U & 8U Training slides are in the Information Center. We have extra 6U & 8U training books, you can get them from the Information Shed on Saturday. Blank Training Plan forms are in the Information Center (to help with planning practices).

Training
We will likely schedule an additional course for 6U, 8U, 10U and/or 12U during the season, as well as field sessions. Look for updates on the region website calendar.

Laws of The Game & Player Development Initiatives
All Coaches, new or returning, should review the Laws of The Game. There were no major changes this past year, but it’s always good to review the latest edition at the start of the season. The latest is in the referee area of the Information Center. This year we have made a few minor tweaks to the game in the lower divisions, aligned with new Player Development Initiatives from US Soccer. The Information Center has many of these details in the Division Fliers.

Incident Reporting
If there is an incident at games or practice sessions involving injury, threats, fights, etc, it is important for insurance purposes that an incident report form be completed and returned to the Safety Director. These forms are available in the Safety Shed, or can be downloaded in the Information Center under Forms.

Thank You,
Luke Cotton

P.S. I am a 4 days behind in email... contact another board member (here).
Call or email Blue Sombrero support for help with account issues: 866-264-2048 This email address is being protected from spambots. You need JavaScript enabled to view it.

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RSVP in Blue Sombrero
Thu 9/7/2017 5:37 PM

Managers

Please note that by default Blue Sombrero is optimistic and it appears as if all members of a team have RSVP (yes) for all games or practices schedule. I suggest you point this out to your team members so that they update the RSVP to reflect any game/practice that a player is not going to be able to make.

Best
Catalina

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Welcome to the new 6U season
9/06/17 9:50 PM

Greetings, and welcome to a new season of 6U. My name is Eric Gleske, and I am the Coach Administrator for our region. For many 6U families, this is their first soccer experience - for players AND coaches. To make the beginning of the season work well, and to answer a lot of questions like, "How do I run a session on Saturdays?" we have once again asked the folks at UK International to lend a hand.

UK International is the AYSO Partner that runs our summer soccer camps, and their coaches are very good working with the younger children. For our first Saturday, a UKI Coach will be available to work with each group, running activities, demonstrating the essential 6U skills of dribbling and kicking, and also answering questions for coaches.

If you're a brand new coach, knowing that season starts off on the correct foot can be a great relief. If you've already coached at 6U, you can ask the UKI coaches to show you how to improve your own skills. However you manage it, having the UKI assistance has proved valuable for many year, and we are happy to continue this support for our coaches.

If you have any questions or concerns about starting the season (remember, the season starts on Saturday the 16th), don't hesitate to ask.

AYSO is an all-volunteer organization and we can't provide our fun, safe soccer environment for our kids without your help. So thank you so much for leading your team this year.
With kind regards,

Eric Gleske

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Hey Coach - Welcome to the new year!
9/06/17 4:53 PM

First, thank you for taking the time to volunteer in the most important job in AYSO: Being a Coach. We are an all-volunteer organization, and we can't do it without all of our volunteers, but it is the Coaches who spend the most time with our kids, working to help them grow as people and as players, and so I put you all on the highest pedestal.

Second, for those who don’t know me, I am Eric, your friendly neighborhood Coach Administrator. My job is to help our Coaches have the resources they need to bring the fun and exciting world of soccer to our players. This will be a longer "Hey Coach" than normal - you should see me in your inbox midweek every week during our season.

This week:

  • Training / Training Videos
  • Laws of the Game / Player Development Initiatives
  • Team Resources
  • Incident Reporting

As we head towards our opening weekend at Adams field, there are a few items that are important to keep in mind.

TRAINING

If you have not already, please complete the Safe Haven and CDC Concussion training modules available to you at AYSOU.org. We still have two classes this week, one for for 12U Coaches and Intermediate (anything above 12U). You can register for those courses at AYSOU.org as well. There will also be a field session for coaches on Saturday morning beginning at 8am at the Philomath JV soccer field, which can be easily accessed via the City Park off Applegate. This includes 10U Coach and 12U Coach sessions, as well as Intermediate Coach. If you want a refresher course on field activities, all are welcome.

I will likely schedule an additional course for 10U and/or 12U during the season, as well as field sessions. Look for updates at corvallisayso.org/coaches or in my weekly email.

AYSO’s last, but not least philosophy is Player Development. We believe that all players should be able to develop their soccer skills and knowledge to the best of their abilities, both individually and as members of a team, in order to maximize their enjoyment of the game. As we begin our season, it is important that you begin to develop your "Coach’s Eye," which will allow you observe, correct, and confirm how our players perform their technical skills. Knowing what to look for will help you help them grow. AYSO has created a number of videos to demonstrate basic techniques, which you may have seen in your training. I've put links to all of those training videos together in one document, in the order we introduce them by age division, for your reference. For instance, if you will be demonstrating a throw-in to your players at your next practice session, and you want to make sure you know what to show, the video is a good refresher.

LAWS OF THE GAME / PLAYER DEVELOPMENT INITIATIVES

All Coaches, new or returning, should review the Laws of The Game. There were no major changes this past year, but it’s always good to review the latest edition at the start of the season. Here is a link to the latest edition of the Laws.

This year we have made a few minor tweaks to the game in the lower divisions, aligned with new Player Development Initiatives from US Soccer. Here’s a overview by division:

6U Overview

8U Overview

10U Overview - includes information about the Build Out Line

TEAM RESOURCES

There are a number of resources available to you to help you manage your team, and your team families.

  • Players and Parents should know our Vision, Mission, and Six Philosophies.
  • There is a Parent Pledge and Player Pledge available (as well as a Coach's Pledge, too!) in the back of your Coach Manual.
  • Remind your families that Adams is an AYSO Kids Zone on Saturday, as are your practice sessions.
  • The CDC has excellent resources to help parents understand concussions (also in Spanish)

It is important to remember that this is a new thing for everyone involved. Players are on a new team. Many coaches are new at this, or new to this age group. Take time to communicate with your team and families your goals for the season (Have fun playing soccer!) and your philosophy of coaching. Your role is to provide a fun environment for players to play and to learn the game while they play.

INCIDENT REPORTING

If there is an incident at games or practice sessions involving injury, or even threats, fights, property damage, or calls to the police, it is important for insurance purposes that an incident report form be completed and returned to the Safety Director. These forms are available in the Safety Shed, or can be downloaded here.

I can't thank you enough for taking the time to be an AYSO Coach. I hope your matches all go well, and everyone has a great time.

With thanks,

Eric

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Schedule is up---- Game day volunteering---Blue sombrero calendar
Tue 9/5/2017 8:51 PM

Dear Team Managers

Few things that require our attention:

  1. Make sure your team knows that the game schedule is up in blue sombrero.  Based on this information we can encourage game day volunteers to sign up for volunteering activities at convenient times based on their children game schedule.  Please remember that people can go to:  https://www.corvallisayso.org/teams/volunteer-signup.html. People who signup are required to enter a name and team name, this will help you identify the parents that are fulfilling their volunteer task.
  1. You can add the practice schedule to the calendar in blue sombrero: Go to calendar, chose Create Event, then choose practice and add the details.  If this option does not work use the “other " option.  Some issues have been reported associated to conflicting practice times. Also, keep in mind that adding the practice to the calendar DOES NOT reserve the practice location

Please let me know if you have questions Best,

Catalina
Team Manager Administrator

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[CorvallisAYSO] Practice Location Reservations
Sent: Thu 8/31/2017 4:13 PM

8U-15U Coaches (and Team Managers),

It's almost time to begin practices (you could start on 9/5). If you have not yet set up a practice time/space, when doing so, make sure you use the school district's online facilities reservation system to schedule your fields. When setting up your schedule, please indicate what team will be using the fields in your reservation.

More information about practices & location reservations (here).

Field use can be reserved on a first-come, first-served basis; you can also make your reservation a recurring one until the end of the fall season. There are a number of practice spaces that are in high demand; for example Adams Elementary, and Garfield Elementary. If you have issues scheduling time because of a conflicting reservation, please do not contact the schools - they are busy getting ready for next week's start of classes. If there is a scheduling issue with another AYSO team, contact me - there is a limited amount of space in our town, and we are all on the same larger team, and perhaps I can help you work something out.

AYSO is an all-volunteer organization, and we, literally, cannot do what we do without the support and commitment of people like you who step up to make a difference in our kids' lives.

|User First Name| Thank you for your efforts.

Eric Gleske
----
AYSO Region 149 Coach Administrator
AYSO Certified Coach Instructor
AYSO Advanced Coach

P.S. Not a coach or team manager? You can correct your role in Blue Sombrero by clicking on the volunteer icon (person), find the correct role by clicking "Find Volunteer Roles", signup for that role, and eSign the form. Once you are done with that, you can delete the other role (if you are not assigned to a team). This will stop emails related to this role.

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Welcome Message and Volunteering Positions
Sent: August 26, 2017 3:20 PM

Welcome Team Managers!

My name is Catalina and I am the Team Manager Administrator. I am new to this position and very excited to be part of the organization. As we all get ready for the season please make sure you have all the volunteering positions filled. Also, please make sure all volunteers have registered and are set to complete the corresponding training. In addition to coaches, referees, and managers, this year AYSO is implementing some changes to the PER TEAM: Field Volunteer position. This person will be in charge of making sure that the assigned fields for games are ready for game day during the season. Along with helping to setup or take down fields if the game is first or last on the field, each week different teams will be assigned a field re-lining task. Your team and the field volunteer will be expected to complete the task within the week before the start of the first Saturday game. Please identify a person in your team to fill this position.

In addition, we are combining the Safety, Events, Registration, & Concessions volunteers into a Day Game Volunteer. The idea is that if a parent is not volunteering as a referee, coach, assistant coach, field volunteer, or manager, they should sign up as a Day Game Volunteer. This is a one-day commitment in which the volunteer signs up to fill one volunteer slot on this webpage: https://www.corvallisayso.org/teams/volunteer-signup.html. People who signup are required to enter a name, email, and team name, this will help you identify the parents that are fulfilling their volunteer task.

Attached is the team worksheet to be turned in to get uniforms, I have also included the attached Spanish version of the back of the team worksheet. Each role listed needs someone who has completed a volunteer registration form to get uniforms, they do not need to complete training before your team can get uniforms, but they are expected to complete all the remaining pieces for the position before the first game day on 9/16.

Please feel free to email me with any questions or concerns.

Also let me know if you would like to receive this email or any other information in Spanish (Español).
All the best
Catalina
P.S. Picture day will be October

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[CorvallisAYSO] Division Orientation & Team Meetings
Sent: Tue 8/8/2017 12:20 AM

Welcome to AYSO Region 149's 2017-2018 Soccer Year,

Topics: Division Orientation & Team Meetings, Communications & Website, Blue Sombrero, AYSO University, Highlights for Coaches & Referees, Highlights for Team Managers


Division Orientation & Team Meetings
Near the end of August, we will have orientation and team meetings for each division. These events will consist of division specific information followed by team meetings for all teams in the division. Coaches can get equipment and teams with completed requirements can pick up uniforms. More information about team requirements and the events will be sent after team rosters are published (see note below). Please save the date for division orientation & your player's team meeting:

  • 9/6 6pm - 6U Orientation & Team Meetings
  • 8/29 6pm - 8U Orientation & Team Meetings
  • 8/30 6pm - 10U Orientation & Team Meetings
  • 8/30 7pm - 12U Orientation & Team Meetings
  • 8/29 7pm - 15U Orientation & Team Meetings
  • 9/6 6pm - Extra Uniform Distribution Day

Note: We will start publishing team rosters in Blue Sombrero on Monday 8/14. As we complete teams, you will get an email.


Communications & Website - How We Communicate
Our region communicates through our region website and email...
Mass emails can come from a few systems, corvallisayso.org for customized emails & bluesombrero.com for standard emails or team notifications. We use both systems to provide you with pertinent information. From either system we will include [CorvallisAYSO] in the subject.
The region website will be the primary site for information about volunteer jobs, division details, region calendar, board contacts, region rules, and current season details. We will continue to post updates on the website, you can find information about the current season and all mass emails on this page: https://www.corvallisayso.org/about/seasons.html
Read on for information about the region management website.


Blue Sombrero - New Information System
This year brings many changes. The biggest is the Blue Sombrero region management system (RMS). AYSO national has moved to a new system for managing all region registrations and teams. This AYSO version of Blue Sombrero will include the game schedule, team websites, team communications, team calendar, team roster, and many other features. This system is new to everyone this year and it is still being developed/refined. As we progress through the season, you will see new features and interface changes. You can get to our RMS site here: http://www.ayso149.org


AYSO University - New Training System
The new learning management system (LMS) replaces the old AYSO training site, and now includes all training related items. This system connects to your Blue Sombrero account (Volunteers can login with their Blue Sombrero account) and includes online training, training signups, and learning materials. AYSO National is still working to refine this site, so you can expect changes throughout the year. You can get to the national LMS site here: https://aysou.org


Highlights for Coaches & Referees
We are still working on updating the website and publishing training dates, please bear with us. Training dates will be published before the team meetings in late August. Each division has some changes this year, so please show at the orientation to get the summary for your division. AYSO University has the yearly required Safe Haven and CDC Concussion classes available, please feel free to login to aysou.org and take the courses (note a bug exists for youth volunteers, national is working on a fix).


Highlights for Team Managers
All team managers are expected to attend a job training this year, the dates will be communicated after teams are complete on 8/14. Team Managers will have three job training opportunities (each class will be an hour). Training will include guidance for using Blue Sombrero, managing the new team volunteer structure and the new approach to field volunteers.


Thank You,
Luke Cotton
Region Commissioner

P.S. I am happy you decided to join me for our 39th year in Benton County.

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[CorvallisAYSO] ##UX Team Volunteers Needed
Sent: Fri 8/4/2017 8:00 PM

Hello User,

In the each program we are still working on team formation. While some teams have been completed, we are still missing key volunteers to help ensure the viability of many teams. We need more volunteers before we can finalize teams. Each team will need to have a head coach, asst. coach, team manager, and two referees.

Please consider signing up to volunteer for your player, if you have not already. You can confirm or signup in Blue Sombrero by going to http://corvallisayso.org/login, sign in, and click on "VOLUNTEER" in the sidebar. The button to signup or invite someone to signup will be in the top right called "Find Volunteer Roles", select the volunteer role and continue as yourself or invite someone else. Keep in mind that youth over 12 can referee. More details about volunteer jobs can be found here: https://www.corvallisayso.org/teams/jobs.html

Thank You,
Luke Cotton
Region Commissioner

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