• Fall 2018 Links - Updated 8/16
  
  
• Team Formation
  We are actively working on team formation, and confirming key volunteers to get teams running.
  
  
• Team Meetings
  5U Parent Orientation Saturday, Sep 8th from 09:00am to 10:00am at Adams School Soccer Field 51
  
  15U-19U Team Meetings Thursday, Aug 16th from 05:30pm to 06:30pm at Adams School East AYSO Sheds
  
  Team Meeting Worksheet (here) <Every team needs this filled to get uniforms.
  
  
• Team Documents
  Fliers: (6U) (8U) (10U) (12U) (15U) (Spanish) (Referee)
  
  

Season Email Archive

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Reminder: Team Meeting Today 8/16 5:30pm @ Adams School
Tue 8/16/2018 3:15 AM

To all 15U parents,
About your team meeting today 8/16 5:30pm @ Adams School...

The team meeting will cover the following items:

• Opening Day Saturday 9/8.
• Wait list & team placement.
• Typical game days and parent expectations.
• Team equipment handout (balls, cones, & pinnies).
• Potential practice locations and practice expectations.
• Team jobs and team worksheet (here).

Team Worksheet

This worksheet (here) must have all required positions filled out and all volunteers must be registered before you can get/choose team uniforms. Most teams will not have everything done yet, so we have uniform pickup days on 9/5 & 9/8 to turn in the completed sheet.

Team Uniforms & Equipment

The team worksheet is required to get uniforms, we will take the original, and you will get a copy. We will have uniform pickup days 9/5 5:30pm @ Adams School and on opening day. Some uniforms have not arrived yet, so you can choose the design/colors at the meeting and pickup later. Note: this year we will be handing out the number of uniforms for the number of players on the team, and keeping the surplus. Added players can get the uniforms at the AYSO sheds. You can use the equipment request form (here) for special orders or to schedule a pickup.

Team equipment will be provide to the team volunteers at the meeting. This equipment is for the team, and is often held by the head coach. It will include some size 5 soccer balls, cones, ball bag, and pinnies. Pinnies need to be returned at the end of the school year, and we ask for all of the other items back so we can reuse the equipment.

Frequent Team Meeting Questions

I am not able to make the team meeting, what should I do?
If you are able to volunteer or know someone who can fill a spot, email others on the team. The prior email to teams included all contact information for the team.

My kid is not assigned a team yet, should I come?
Yes, team meetings are the best times to get questions answered and potentially get placed on a team.

Can I bring my kids?
Yes, but this meeting will be for parents to sort out team details (we will have a play area to the side).

Where and when can the team practice?
Full details are on this page (here), but here is the quick version. You can practice twice a week for an hour & a half, the coaches choose the time and place that could be a school or a park. You should reserve the practice location for a 509j school, for city parks & Philomath, it is often first come first serve.

How do I know if a volunteer completed registration?
We will confirm if all the volunteers are registered at the meeting and will have a list for checking. If they are not, have them show up and we can do the registration on site (at any team meeting time). Volunteers allocated to the team are registered.

What if we don’t have all the volunteers registered?
You will need to come at a uniform pickup event either 9/5 5:30-6:30pm or 9/8 8am-2pm @ Adams School sheds.

What if we are missing volunteers?
Confirm what positions you are missing, and work on recruiting. Your team will need coaches, referees, and a manager. Youth, college students, grandparents, friends, and family could all be volunteers. Some common scenarios, co-head coaches, volunteer parents that have their volunteer high schooler run practices/games, youth referees, referees also being team manager, etc. We provide training for all volunteer positions. Without these volunteers, your team could be disbanded or dissolved, we will do everything we can to help, but at the end of the day, we are powered by volunteers.

See you at 5:30pm today,
Luke Cotton

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Reminder: Team Meeting Today 8/15 #pm @ Adams School
Tue 8/15/2018 5:15 AM

To all 10U parents,
About your team meeting today 8/15 5:30pm @ Adams School...

To all 12U parents,
About your team meeting today 8/15 7pm @ Adams School...

The team meeting will cover the following items:

• Opening Day Saturday 9/8.
• Open team spots (5U-8U born 2014, 2013, 2012, & 2011).
• Wait list & team placement.
• Typical game days and parent expectations.
• Team equipment handout (balls, cones, & pinnies).
• Potential practice locations and practice expectations.
• Team jobs and team worksheet (here).

Team Worksheet

This worksheet (here) must have all required positions filled out and all volunteers must be registered before you can get/choose team uniforms. Most teams will not have everything done yet, so we have uniform pickup days on 9/5 & 9/8 to turn in the completed sheet. You could also show at any of the other team meeting days to turn in the worksheet or get folks help with registration.

Team Uniforms & Equipment

The team worksheet is required to get uniforms, we will take the original, and you will get a copy. We will have uniform pickup days 9/5 5:30pm @ Adams School and on opening day. Some uniforms have not arrived yet, so you can choose the design/colors at the meeting and pickup later. Note: this year we will be handing out the number of uniforms for the number of players on the team, and keeping the surplus. Added players can get the uniforms at the AYSO sheds. You can use the equipment request form (here) for special orders or to schedule a pickup.

Team equipment will be provide to the team volunteers at the meeting. This equipment is for the team, and is often held by the head coach. It will include some size 4 soccer balls, cones, ball bag, and pinnies. Pinnies need to be returned at the end of the school year, and we ask for all of the other items back so we can reuse the equipment.

Frequent Team Meeting Questions

I am not able to make the team meeting, what should I do?
If you are able to volunteer or know someone who can fill a spot, email others on the team. The prior email to teams included all contact information for the team.

My kid is not assigned a team yet, should I come?
Yes, team meetings are the best times to get questions answered and potentially get placed on a team.

Can I bring my kids?
Yes, but this meeting will be for parents to sort out team details (we will have a play area to the side).

Where and when can the team practice?
Full details are on this page (here), but here is the quick version. You can practice twice a week for an hour, the coaches choose the time and place that could be a school or a park. You should reserve the practice location for a 509j school, for city parks & Philomath, it is often first come first serve.

How do I know if a volunteer completed registration?
We will confirm if all the volunteers are registered at the meeting and will have a list for checking. If they are not, have them show up and we can do the registration on site (at any team meeting time). Volunteers allocated to the team are registered.

What if we don’t have all the volunteers registered?
You will need to come at a uniform pickup event either 9/5 5:30-6:30pm or 9/8 8am-2pm @ Adams School sheds. You could also come to one of the other team formation events.

What if we are missing volunteers?
Confirm what positions you are missing, and work on recruiting. Your team will need coaches, referees, and a manager. Youth, college students, grandparents, friends, and family could all be volunteers. Some common scenarios, co-head coaches, volunteer parents that have their volunteer high schooler run practices/games, youth referees, referees also being team manager, etc. We provide training for all volunteer positions. Without these volunteers, your team could be disbanded or dissolved, we will do everything we can to help, but at the end of the day, we are powered by volunteers.

See you at 5:30pm today,
Luke Cotton

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Reminder: Team Meeting Today 8/14 7pm @ Adams School
Tue 8/14/2018 11:45 AM

To all 8U parents,
About your team meeting today 8/14 7pm @ Adams School...

The team meeting will cover the following items:

• Opening Day Saturday 9/8.
• Open team spots (born 2014, 2013, 2012, & 2011).
• Typical game days and parent expectations.
• Team equipment handout (balls, cones, & pinnies).
• Potential practice locations and practice expectations.
• Team jobs and team worksheet (here).

Team Worksheet

This worksheet (here) must have all required positions filled out and all volunteers must be registered before you can get/choose team uniforms. Most teams will not have everything done yet, so we have uniform pickup days on 9/5 & 9/8 to turn in the completed sheet. You could also show at any of the other team meeting days to turn in the worksheet or get folks help with registration.

Team Uniforms & Equipment

The team worksheet is required to get uniforms, we will take the original, and you will get a copy. We will have uniform pickup days 9/5 05:30 @ Adams School and on opening day. Some uniforms have not arrived yet, so you can choose the design/colors at the meeting and pickup later. Note: this year we will be handing out the number of uniforms for the number of players on the team, and keeping the surplus. Added players can get the uniforms at the AYSO sheds. You can use the equipment request form (here) for special orders or to schedule a pickup.

Team equipment will be provide to the team volunteers at the meeting. This equipment is for the team, and is often held by the head coach. It will include some size 3 soccer balls, cones, ball bag, and pinnies. Pinnies need to be returned at the end of the school year, and we ask for all of the other items back so we can reuse the equipment.

Frequent Team Meeting Questions

I am not able to make the team meeting, what should I do?
If you are able to volunteer or know someone who can fill a spot, email others on the team. The prior email to teams included all contact information for the team.

My kid is not assigned a team yet, should I come?
Yes, team meetings are the best times to get questions answered and potentially get placed on a team.

Can I bring my kids?
Yes, but this meeting will be for parents to sort out team details (we will have a play area to the side).

Where and when can the team practice?
Full details are on this page (here), but here is the quick version. You can practice once a week for an hour, the coaches choose the time and place that could be a school or a park. You should reserve the practice location for a school, and for parks, it is first come first serve.

How do I know if a volunteer completed registration?
We will confirm if all the volunteers are registered at the meeting and will have a list for checking. If they are not, have them show up and we can do the registration on site (at any team meeting time). Volunteers allocated to the team are registered.

What if we don’t have all the volunteers registered?
You will need to come at a uniform pickup event either 9/5 5:30-6:30pm or 9/8 8am-2pm @ Adams School sheds.

What if we are missing volunteers?
Confirm what positions you are missing, and work on recruiting. Your team will need coaches, referees, and a manager. Youth, college students, grandparents, friends, and family could all be volunteers. Some common scenarios, co-head coaches, volunteer parents that have their volunteer high schooler run practices/games, youth referees, referees also being team manager, etc. We provide training for all volunteer positions. Without these volunteers, your team could be disbanded or dissolved, we will do everything we can to help, but at the end of the day, we are powered by volunteers.

See you at 7pm today,
Luke Cotton

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 Reminder: Team Meeting Today 8/14 5:30pm @ Adams School
Tue 8/14/2018 10:55 AM

To all 6U parents,
About your team meeting today 8/14 5:30pm @ Adams School...

Team meetings will cover the following items:

• Opening Day Saturday 9/8.
• Open team spots (born 2014, 2013, 2012, & 2011).
• Typical game days and parent expectations.
• Team jobs and team worksheet (here).

Team Worksheet

This worksheet (here) must have all required positions filled out and all volunteers must be registered before you can get/choose team uniforms. Most teams will not have everything done yet, so we have uniform pickup days on 9/5 & 9/8 to turn in the completed sheet.

Team Uniforms

The team worksheet is required to get uniforms, we will take the original, and you will get a copy. We will have uniform pickup days 9/5 05:30 @ Adams School and on opening day. Some uniforms have not arrived yet, so you can choose the design/colors at the meeting and pickup later.

Note: this year we will be handing out the number of uniforms for the number of players on the team, and keeping the surplus. Added players can get the uniforms at the AYSO sheds, you can use the equipment request form (here) for special orders or to schedule a pickup.

Frequent Team Meeting Questions

I am not able to make the team meeting, what should I do?
If you are able to volunteer or know someone who can fill a spot, email others on the team. The prior email to teams included all contact information for the team.

My kid is not assigned a team yet, should I come?
Yes, team meetings are the best times to get questions answered and potentially get placed on a team.

Can I bring my kids?
Yes, but this meeting will be for parents to sort out team details (we will have a play area to the side).

How do I know if a volunteer completed registration?
We will confirm if all the volunteers are registered at the meeting. If they are not, have them show up and we can do the registration on site. Volunteers allocated to the team are registered.

What if we don’t have all the volunteers registered?
You will need to come at a uniform pickup event either 9/5 5:30-6:30pm or 9/8 8am-2pm @ Adams School sheds.

What if we are missing volunteers?
Confirm what positions you are missing, and work on recruiting. Your team will need coaches, referees, and a manager. Youth, college students, grandparents, friends, and family could all be volunteers. Some common scenarios, co-head coaches, volunteer parents that have their volunteer high schooler run practices/games, youth referees, referees also being team manager, etc. We provide training for all volunteer positions. Without these volunteers, your team could be disbanded or dissolved, we will do everything we can to help, but at the end of the day, we are powered by volunteers.

See you at 5:30 today,
Luke Cotton

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[CorvallisAYSO] Volunteer Training
Mon 8/13/2018 05:55 AM

Hello Volunteers or Potential Volunteers,

Below are the planned classes for volunteer training, please review the classes and sign up by using the form here Job Training Sign Up. All locations and some times are subject to change, be sure you sign up using the form to get notifications about class changes.

NOTE: Game Day Helpers & Field Helpers do not need to do the following and are trained on the job or at a training time. You can sign up to help at the following links. Game Day Helper | Fields Helper

AYSO Volunteer Training

1. Register in Blue Sombrero (here) (this is needed for uniforms)
   
   
2. Complete AYSO's Safe Haven Training Online at AYSOU.
   (You now only need to complete this once or as required)
   
   
3. Complete Concussion Training Online at AYSOU every school year.
   
   
4. Complete job training from an instructor, you can signup for the class (here).
   (You only need to complete the job training once for the position.)

Coaches

(Signup Here) You only need to complete the job training once for the division. Mix and match is okay, but you need all parts done.

• 6U & 8U Coach & Referee Training: Tuesday, August 21, 2018 from 05:30pm to 08:30pm at Western View Center
• 6U & 8U Coach & Referee Training: Wednesday, August 29, 2018 from 05:30pm to 08:30pm at First Christian Church

• Coach 10U - Part 1 Classroom: Wednesday, August 22, 2018 from 05:30pm to 08:30pm at OSU Kidder Hall Room 202
• Coach 10U - Part 2 Field Training: Saturday, September 01, 2018 from 08:30am to 11:00am at Adams School Soccer Fields
• Coach 10U - Part 1 Classroom: Thursday, August 30, 2018 from 05:30pm to 08:30pm at OSU Kidder Hall Room 202
• Coach 10U - Part 2 Field Training: Saturday, August 25, 2018 from 08:30am to 11:00am at Adams School Soccer Fields

• Coach 12U - Part 1 Classroom: Thursday, August 23, 2018 from 05:30pm to 08:30pm at OSU Kidder Hall Room 202
• Coach 12U - Part 2 Field Training: Saturday, August 25, 2018 from 08:30am to 12:00pm at Adams School Soccer Fields
• Coach 12U - Part 1 Classroom: Tuesday, August 28, 2018 from 05:30pm to 08:30pm at OSU Kidder Hall Room 202
• Coach 12U - Part 2 Field Training: Saturday, September 01, 2018 from 08:30am to 12:00pm at Adams School Soccer Fields

• Coach 15U - Part 2 Classroom: Friday, August 24, 2018 from 06:00pm to 09:00pm at First Christian Church
  (part 1 is online, sign up to get access)
• Coach 15U - Part 3 Field Training: Saturday, August 25, 2018 from 08:30am to 01:00pm at Adams School Soccer Fields
• Coach 15U - Part 2 Classroom: Friday, August 31, 2018 from 06:00pm to 09:00pm at First Christian Church
  (part 1 is online, sign up to get access)
• Coach 15U - Part 3 Field Training: Saturday, September 01, 2018 from 08:30am to 01:00pm at Adams School Soccer Fields

• Coach Refresher 6U-8U: Friday, September 07, 2018 from 05:30pm to 06:30pm at First Christian Church
• Coach Refresher 10U-12U: Friday, September 07, 2018 from 06:45pm to 07:45pm at First Christian Church
• Coach Refresher 15U: Friday, September 07, 2018 from 08:00pm to 09:00pm at First Christian Church

• Coach Practical Training/Mentoring: Saturday, September 08, 2018 from (during game time) at Adams School Soccer Fields

Referees

(Signup Here) You only need to complete the job training once for the division, referee training covers 10U+.

• 6U & 8U Coach & Referee Training: Tuesday, August 21, 2018 from 05:30pm to 08:30pm at Western View Center
• 6U & 8U Coach & Referee Training: Wednesday, August 29, 2018 from 05:30pm to 08:30pm at First Christian Church

• Referee Training Part 1 & 2 (Full Class): Saturday, August 25, 2018 from 09:00am to 03:00pm at Western View Center

• Referee Training Part 2: Wednesday, September 05, 2018 from 05:30pm to 08:30pm at Western View Center
  (part 1 is online, sign up to get access)
• Referee Training Part 2: Thursday, September 06, 2018 from 05:30pm to 08:30pm at Western View Center
  (part 1 is online, sign up to get access)

• Referee Refresher: Friday, September 07, 2018 from 07:00pm to 09:00pm at Western View Center (Location Could Change)

• Referee Practical Training/Mentoring: Saturday, September 08, 2018 from (during game time) at Adams School Soccer Fields

Board Members & Team Managers

(Signup Here) You only need to complete the job training once.

• Team Manager Training: Monday, August 13, 2018 from 05:30pm to 06:30pm at First Christian Church
• Team Manager Training: Friday, August 17, 2018 from 05:30pm to 06:30pm at First Christian Church
• Team Manager Training: Early September TBA

 

Locations:

• First Christian Church - 602 SW Madison Ave
• OSU Kidder Hall Room 202 - 2000 SW Campus Way
• Adams School Soccer Field 122 - 1615 SW 35th St
• Western View Center - 1435 SW 35th St

Thanks,
Luke Cotton

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{CorvallisAYSO} Team Roster
Thu 8/9/2018 11:15 PM

Team,

Below is the team roster as of 8/9/18 7pm.

#-=-=-=-=-=-=-=-=-=-=-=-=-=-= VOLUNTEERS =-=-=-=-=-=-=-=-=-=-=-=-=-#

Role

Name

Email

#-=-=-=-=-=-=-=-=-=-=-=-=-=-= PLAYERS =-=-=-=-=-=-=-=-=-=-=-=-=-#

Name

Primary Contact

Team Jobs Indicated

At the team meeting, you are tasked with filling volunteer spots, here are some basic items for parents about volunteering. (Can't make the team meeting, use this email to tell others.)

Powered by Volunteers

• Each volunteer must register: https://corvallisayso.org/apply
• Volunteers allocated to teams have passed a background check.
• Volunteers can be age 12 - 70+. Youth, college students, parents, and grandparents.
• Age 12-17: Youth can volunteer as coach helpers and referees. Youth cannot be solely responsible for players.
• We provide the training and have mentors available for each position.

COACHES

Teams can have one head coach & assistant coach(s) or co/tag team head coaches. Practices & games must have two registered adult volunteers. Referees & Team Managers can fill in for the second volunteer, but a coach must always be present. All events must have an adult that is the same gender as the players. https://corvallisayso.org/coaches

Simply, Coaches...

• Follow AYSO's Vision, Mission, & Philosophies.
• Run Training Sessions with AYSO provided instruction & training plans.
• Run Game Days for their team.

Head Coach: This is an individual willing to take the responsibility for organizing the team, running training sessions, coaching during games, and assuring that AYSO philosophies are followed during practices & games.

Assistant Coach: Individual willing to take responsibility for assisting the head coach during training sessions & games. The assistant coach is the backup for the head coach, and is required to take the same training.

Youth Coach Helper: Individual willing to take responsibility for assisting the head coach during training sessions & games. Can also be tasked with running training sessions, and is required to take the same training as the head coach.

REFEREES

Teams can have as many referees as they want, with a minimum of two per team. Your commitment to a team involves 1 game per week in the fall and spring, or an equivalent number of games per season for each team you are representing (you can ref your child's game). 6U & 8U, each team will designate a referee for each week. https://corvallisayso.org/referees

Simply, Referees...

• Follow AYSO's Vision, Mission, & Philosophies.
• Run Matches/Games following AYSO's provided instruction w/ other volunteers.

10U+ Center Referee: Center referees run the match. They make decisions to the best of their ability and are charged with fostering the spirit of the game. For younger ages, referees also help guide/teach players the game.

10U+ Assistant Referee: New referees often start as Assistant Referees (AR). ARs are tasked with helping the center referee and indicating, in their opinion, offside & ball leaving the field. ARs also track players and score on the game cards.

6U & 8U Center Referee: The coach of the game. 6U & 8U referees can also be coaches for the playing teams, in other words, one 8U coach can fill the team worksheet as a coach and a referee. 6U & 8U referees take the same training as 6U & 8U coaches.

Youth Referee: Same as above, but youth will get a mentor to help guide, and will often be on games with more senior referees.

MANAGERS

Each team needs a manager. You can be the head coach and the manager, but it is advised that you have a different manager. This adult is tasked with managing all team organizational matters, confirming rosters, and closely supervising the performance of the team's volunteer/helper service. https://corvallisayso.org/managers

Simply, Managers...:

• Help other volunteers focus on their role & the AYSO mission.
• Help recruit or confirm team volunteers and oversee team roster.
• Facilitate team communication & distribute items or information to the team.
• Ensure non-volunteer families sign up to help with fields or game day tasks.

Roster Changes

Dropping: Players that are no longer interested or are not planning to play in fall. Please fill out this form (here). Dropped players can sign up for winter indoor in October or spring season in February.

Roster Changes: You can indicate volunteer changes early by filling out this form (here).

Thank You,
Luke Cotton

This email was sent to all team email addresses. Note, you can see all season emails (here).

(unsubscribe)

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[CorvallisAYSO] Team Meetings 8/14-16
Wed 8/8/2018 5:33 AM

Hello AYSO Families,

The team meetings are next week, here is the quick summary and some frequently asked questions.

• 6U Team Meetings Tue, Aug 14th from 05:30pm to 06:30pm at Adams School East AYSO Sheds
• 8U Team Meetings Tue, Aug 14th from 07:00pm to 08:00pm at Adams School East AYSO Sheds
• 10U Team Meetings Wed, Aug 15th from 05:30pm to 06:30pm at Adams School East AYSO Sheds
• 12U Team Meetings Wed, Aug 15th from 07:00pm to 08:00pm at Adams School East AYSO Sheds
• 15U-19U Team Meetings Thur, Aug 16th from 05:30pm to 06:30pm at Adams School East AYSO Sheds

Team Meeting Overview: The event will start with a quick introduction. After that, you and the other families on the team will be working to fill out the Team Worksheet (here). This worksheet is needed to get your team uniforms at the meeting. If your team is not able to fill all the required roles with registered volunteers at the meeting, you can bring the completed sheet to a uniform pickup day in September. Please take this opportunity to discuss any other team items like practices and family expectations. The team worksheet includes details about each volunteer role. Every family is expected to volunteer and help deliver quality youth soccer to promote a fun, family environment.

Team Formation

Divisions In Progress: We are still working on 12UG, 15UG, & 15UB, those divisions will be posted soon. All other divisions continue to get slightly adjusted to fit volunteer need. We have many openings for players born in 2014-2011 and we continue to add players/volunteers daily as registrations get finalized.

Team Volunteer Roles: Division Coordinators have assembled teams and proposed volunteer roles based on registrations, in many cases they had a volunteer in mind for a specific or different role, but the registration was incomplete or was not done in that role. The team worksheet submitted at the team meeting will help us gather the final team volunteers. We can only allocate one volunteer with one role to the team roster, if you fill multiple roles please still register for each role you're filling so you do not miss communications about that role. NOTE: Blue Sombrero does not allow allocation of youth volunteers to teams, we will use the team worksheet to track their connections to teams.

Player Special Requests: Every year we get special requests for placement. We make every effort to fill these requests, but sometimes we are not able to fulfill the request. Some of the common reasons are below.

• Play Up: This is often allowed in lower divisions, if the player evaluation was strong. Moving up from 12U to 15U needs to have strong indicators that the player can handle that jump. In other words, physical size and power differences warrant caution as 15U players are going through growth spurts.
• VIP / Play Down: We only allow this in unique circumstances that relate to a medical cause.
• Team Buddy: If we were able to balance the teams with these requests, we worked to fit them in. We focused on volunteer related requests first, then tried to fit in all others.

Blue Sombrero

Summary: Just this month 8/3, Blue Sombrero changed a lot in the team websites and removed some key features. Below are the changes and some remedies I am working on.

GameChanger Team Manager App: Blue Sombrero wants volunteers and parents to use the new app for team communication and events. You could do that, but it will cause double entry and likely missing player communication. The app does a one time import of team data (roster & calendar), then you must update and add everything else from that point. Once you try to use the app, it will email everyone currently on the team to add the app, so be careful, and be sure that you want to use that tool. I doubt everyone can or will use the app. You can use the team meeting to discuss communication methods and tools.

Team Discussion Board: Blue Sombrero removed this in favor of a new app. Email is the workaround for this, I am planning to send an email to the team with better roster information soon.

Team Email: Only volunteers see the Email option. This is new and Blue Sombrero believes it will replace the discussion board. Unfortunately, only registered volunteers can use it, and the emails are not straight forward.

Team Rosters: The rosters do not show last name by default, volunteers can change this setting for the roster. Parents can also edit their profiles to show more information about their player.

Printing Team Rosters: Team volunteers can print the full team roster and contact information for the team. NOTE: rosters include the data provided on the player registration and the account, if the parent left information blank, it will show blank in the roster. The parent can update the data by clicking on the edit icon next to the players name or clicking the gear to edit account settings.

Editing Team Rosters: You can add some basic information like jersey numbers, player position, and player notes. This is shown to all team volunteers, and it seems that some data is shared across teams (if another team has the jersey number set, it might show in your team roster).

Team Files: Volunteers can upload files to the team site to share.

Team News: This is only for a system admin to post news. I am not sure if this adds value yet, but I might place the weekly newsletters as news items.

RSVP Feature: This feature is gone, I have no alternative right now. I am pressing to get it back, but I keep hitting a wall... :(

Volunteer Registration: Blue Sombrero is still having some issues with this. Next year we will try a more reliable approach to get this sorted, but for now I am working through as many emails as I can, but one approach seems to be working... Doing it two-three times.

1. Register for the role(s) in the selected division to the red error that says it had an issue.
2. Go back to the dashboard and get back to the volunteer page.
   • If your registration shows up after a refresh of the volunteer page, click the details button to continue the registration.
   • If it does not, do the registration again for the same role and division to the red error that says you already did it.
3. Go back to the dashboard and get to the volunteer page again, refresh the page, and click details for the role, complete the process, hopefully no error.

Thank You,
Luke Cotton
Region Commissioner
Region Webmaster
Acting Fields Coordinator
 
American Youth Soccer Organization - Region 149
A 5060 SW Philomath Blvd #193 Corvallis, OR 97333
W corvallisayso.org

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

{CorvallisAYSO} Welcome to the ##UX Division
Sat 8/4/2018 6:05 AM

Regarding Player,

Welcome to AYSO Region 149's 40th Year in Benton County

Our 2018-2019 Core Soccer Program will be kicking off soon. We are still working on team formation to try to deliver the best mix of team balance, player grouping, and volunteer support. After we complete confirmations with key team volunteers, we expect to have most team notifications going out early next week. Right now, there are some items to add to your calendar/radar.

Team Meetings: Please save the date for your division orientation & Team Meeting ... at Adams School East AYSO Sheds. When teams are posted, use your team site to communicate with the other families before the meeting.

Opening Day: New this year, we are having an opening day that will include your first scrimmage/game on Saturday September 8th and will be at Adams School for all teams. This will help get everyone oriented, and will be setup for a 30min practice then a 30min game. This will help parents and volunteers get ready for the season. This will also allow new coaches and referees to finish their training with a mentor.

Frequent Questions

About your division (here) | Region calendar (here).

Blue Sombrero: This website will have your team site, current team roster, and all volunteers that are checked/confirmed (youth volunteers will not show). You can also edit your player information, edit your volunteer information, add profile information for the team, communicate with the team, and see your team game/practice calendar.
Login to our Blue Sombrero site with this URL (https://corvallisayso.org/login).

Updating Blue Sombrero: Please help your coach and team manager by checking and updating your player, volunteer, or account information. Hit the pencil w/ paper icon next to the participant to update the player information. For volunteers, go to the volunteer page by clicking the person icon in the side bar, and update your volunteer information by hitting the details button. You can edit your account (or invite another parent) by clicking the gear icon in the top corner.

Help With Blue Sombrero: If you have issues with Blue Sombrero, email This email address is being protected from spambots. You need JavaScript enabled to view it. or call M-F 866-264-2048 8am-3pm.

Communication: We send out information through our region website and emails. Mass emails or notifications come from Blue Sombrero. Customized emails come from our email system. We add [CorvallisAYSO] or {CorvallisAYSO} in the subject of all region emails. You can find information about the current season and a log of all emails (here).

Training Sessions: For 8U+, the coaches determine weekday practice time(s) and location. Once coaches are confirmed at the team meeting, they will plan the training sessions that could start after Labor Day.

Volunteer Training: We are still working to finalize some trainings, but you can sign up for job training (here). All volunteers are asked to get the online Safe Haven certification at least once in AYSOU and complete the Concussion certification every year in AYSOU. You can get started with your Blue Sombrero login at (https://aysou.org). Each volunteer needs to login using their own account, and remember to keep a copy/picture of the final certificate, just in case. You can contact This email address is being protected from spambots. You need JavaScript enabled to view it. if you have issues with the online training site.

Helper Signups: We ask that each player have someone contribute by volunteering, if that is not possible, or we have all the volunteers for a team (coach, ref, team manager), we ask for helpers that can help with a variety of jobs (here). The sign ups will be available online later; you will be sent a reminder to sign up when the game schedule is online.

Dropping/Refunding Registrations: For Players that are no longer planning to play in fall, please fill out this form (here) so we can remove them and fill the team spot. Dropped players can sign up for Winter Indoor in October or Spring Season in February.

Thank You,
Luke Cotton - Region Commissioner

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Tue 7/24/2018 1:32 PM
[CorvallisAYSO] 15UB Coaches

Hi Everyone in 15UB,

This is the time of the year when we start picking up the intensity in the team formation process. Almost every year we notice at this time that we are short on volunteers so we start making contact with potential volunteers and work diligently to close the gaps and form the teams for the upcoming season.

We are experiencing a very challenging and unusual situation for the 15U boys division this year. Due to a combination of factors we have a very large gap between players registered for the division and volunteers registered to coach these players.

The main reasons for this are the following:
 = Six volunteers who have been coaching for many years have seen their children either aged-out of the division or have children who are no longer involved in AYSO (playing club, etc.)
 = None of the volunteers who coached 12U players last year have seen their children move up to 15U this season. This is unusual but not impossible as evident by our current predicament.

This unlikely combination of factors has created a the following context:
We have one registered volunteer for the head coach role and two volunteers for assistant coach for all of Corvallis volunteers.  On the other hand we have more than 60 players registered to date, enough players for at least 4 teams. Fortunately, we have enough volunteers to cover two teams in Philomath so we should be doing well in that practice zone.

I’d like to encourage parents to consider volunteering to coach teams this season. Without volunteer coaches we cannot form teams. For those of you who are not particularly confident about your abilities or experience as a coach, let me remind you that quality training will be provided ahead of the season.

Juan Fernandez
Boys Teams Coordinator
AYSO region149

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Mon 7/23/2018 4:30 PM
{CorvallisAYSO} DIV Volunteers Needed

Regarding PLAYER, we need your help recruiting.
DIV will need 2 Coaches, 11 Referees, & 4 Team Managers.

Can you help?
Signup online or contact 10UG Division Coord. Leanne Henriques

Remember: Volunteers can be family, friends, or youth 12+. Youth can be referees or coach helpers (youth coaches need to be accompanied by a registered adult).

Register as a Volunteer

Login or create an account in Blue Sombrero at (https://corvallisayso.org/login) and select the volunteer/person icon in the menu. In the top is the button to register for the 2018-2019 Core Recreational Program. You can also start the process for a family member or you can complete the process for yourself. Volunteers need their own account. Inviting someone to volunteer will send them an email to get started; this will also connect them to your account and your player(s). Note: we cannot connect accounts if the volunteer creates the account independently, you can use the request form below to ensure they are connected with the player or another volunteer.

The Special Request Form is (here). Types of requests include Volunteer Buddy (want to volunteer with this person), & Player w/ Family Volunteer (family volunteer has independent account and is not associated to the player).

Unexpected Error - Red Bar of Death? This is more common than we would like, and the root cause has not been solved yet. A common workaround is to go back to the volunteer/person icon page and click the edit button to finish the process. If you still have issues This email address is being protected from spambots. You need JavaScript enabled to view it. or M-F 866-264-2048 8am-3pm.

Thank You,
Luke Cotton - Region Commissioner
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