Region Board of Directors

The Regional Board shall conduct the business and affairs of the Region.

Apply for an Open Board Position

• Child and Volunteer Protection Advocate
• High School Program Coord.
• Summer Camp Coord.
• Equipment Manager
• Fields Coord.
• Director of Youth (volunteer) Engagement
• Game Scheduler

Board Management Structure

Figure 1: Region Board Hierarchy

Figure 1 shows the reporting for the region board. All serve under/with approval of the commissioner. Nested tier positions do not commonly partake in the management meetings of the board, rather a director or admin that is in frequent contact with them, directs them.

Team Volunteer Management

Figure 2: Team Volunteer Utilization and Management

Figure 2 provides a look at how volunteers are utilized and managed. This graphic represents the direct responsibility and reporting for each volunteer. Only board members (blue) connected to each certified team volunteer (orange) or independent team structure (yellow) may utilize that volunteer for various tasks, the board member utilizing that volunteer is charged with the well being for the well-defined task they request of the volunteer. Note: team managers are charged with ensuring a volunteer fulfills a given task, they are not charged with the definition of the task nor are they responsible for the requirements of that volunteer.

Board Positions Within the Region

Commissioner: The AYSO volunteer position of Regional Commissioner shall have the responsibility and the authority to manage the day-to-day business of the Region, within the framework of the AYSO operating policies & protocols.

Treasurer: The AYSO volunteer position of Regional Treasurer is intended to have custody of all funds, securities, evidence of indebtedness and other valuable documents, and shall deposit funds and securities in the name and to the credit of the Region in a bank or depository.

Safety & Risk Management: The AYSO volunteer position of Regional Risk Management/Safety Director is intended to be responsible for all aspects of the region's safety and oversee the equipment, nets, fields, and clean-up for fields of the region.

Coach Administrator: The AYSO volunteer position of Regional Coach Administrator is intended to administer a quality-coaching program within the Region.

Referee Administrator: The AYSO volunteer position of Regional Referee Administrator is intended to implement, monitor, and maintain the AYSO National Referee Program including program delivery, staff development, communication, and coordination at the regional level.

Child and Volunteer Protection Advocate (CVPA): The AYSO volunteer position of Regional Child and Volunteer Protection Advocate (CVPA) is responsible for planning and implementation of the annual registration of all volunteers and to oversee the child and volunteer protection program in the region in accordance with the AYSO Safe Haven program. Additional duties and responsibilities of the CVPA are included in the Safe Haven and Volunteer Application policies appended to these Regional Guidelines.

Registrar: The AYSO volunteer position of Regional Registrar is responsible for planning and implementation of the annual registration of all players and, if CVPA trained and certified, of volunteers.

Assistant Commissioner(s): Each AYSO volunteer position of Assistant Regional Commissioner, if any, shall perform such duties as may be delegated to the Assistant Regional Commissioner by the Regional Commissioner, train in the duties of the Regional Commissioner, and represent the Regional Commissioner in his/her absence. The Assistant Regional Commissioner cannot act in any capacity in which, according to regional, area, sectional, or national guidelines, rules, or regulations, the Regional Commissioner is required.

Secretary: The AYSO volunteer position of Regional Secretary shall take minutes at all meetings of the Regional Board and general meetings of the Region and shall be charged with sending out all general correspondence and notices for the Region. The Regional Secretary shall be responsible for publishing the minutes to the Regional Board and for sending a copy of the minutes to the Area Director after they are approved. A copy of the approved Regional Board meeting minutes, excluding those items pertaining to an Executive Session, will be posted each month on the Region 149 website. The Regional Secretary shall ensure that these Regional Guidelines are reviewed annually and a copy is permanently posted on the Region 149 website.

Team Manager Administrator: The Team Manager Administrator, if any, shall serve as a liaison between the Regional Commissioner, Regional Coach Administrator and other Regional board and staff members and the individual Team Managers. The duties of the Team Manager Admin may include distributing information to the coaches, players, and families of AYSO players through the individual Team Managers, and assisting Regional Board and staff members distribute team and individual photos, fundraising materials and awards or certificates to the players.

Director of Coach Instruction: The Coach Instruction Coordinator, if any, implements, monitors, and maintains the AYSO Coach Training Program at the Regional level. The Regional components are the annual orientation of all coaches and assistant coaches, the Region's Coaching Certification and Licensing Programs, and all AYSO training and clinics for coaching staffs up to and including the Youth Coach Course. The Regional Coach Instruction Coordinator obtains the course guides from AYSO NSTC or area staff; sets up orientations, clinics and training; and obtains qualified instructors to teach. The Regional Coach Instruction Coordinator works together with the Area Director of Coach Instruction to meet the ongoing training needs of the Region's coaches and assistant coaches.

Director of Referee Instruction: The Referee Instruction Coordinator, if any, shall implement, monitor, and maintain the AYSO Referee Training Program at the Regional level. The Regional components are the Regional Referee Course and the Assistant Referee Training Course. The Regional Referee Instruction Coordinator obtains the course guides from AYSO NSTC or area staff; sets up orientations, clinics and training; and obtains qualified instructors to teach. The Regional Referee Instruction Coordinator works together with the Area Director of Referee Instruction to meet the ongoing training needs of the local referees, assistant referees and youth referees.

Director of Referee Assessment: The Referee Assessment Coordinator, if any, shall implement, monitor, and maintain the AYSO Assessment Program at the Regional level. The main Regional component of such program includes arranging with the assistance of the Area Director of Referee Assessment for the assessments of Regional referees seeking improvement and upgrade to a higher certification level. The Regional Referee Assessment Coordinator shall also establish an ongoing Observer-Friend Program to provide for mentoring of new referees by experienced referees.

Equipment Manager: The Equipment Manager, if any, shall be responsible for the purchasing of uniforms and other player related equipment for the Region. This position could be tasked with purchasing other volunteer equipment as requested.

Girls' & Boys' Coordinators: The Team Formation Coordinators shall serve as a liaison between the Board, the Regional Registrar and the Division Coordinators, oversee the operation of all respective divisions, and manage the placement of the players into balanced teams. These positions are in charge of all team formation processes for each gender, they will organize the (A) Division Coordinators for each division.

Division Coordinators: The Division Coordinators, if any, shall serve as a liaison between the Girls and Boys Coordinators and the Team Managers within their division. The Division Coordinators shall be responsible for the formation and operation of their respective divisions, by assisting the Boys and Girls Coordinators with the placement of the players into balanced teams, placing of late-registering players on teams, coordinating such placements with coaches and parents, notifying such players and parents and the Registrar that no more openings exist within the division.

5-A-Side Coordinator: The 5-A-Side Coordinator, if any, shall be responsible for working as a liaison between the Regional Board and the Facilities where AYSO players may play 5-A-Side soccer, overseeing the registration of players, the scheduling of games, the collecting of fees, the recruitment of coaches and referees, and other duties as needed to provide a venue for the players. The Registrar and CVPA must verify a complete list of all players, volunteers, and team assignments prior to the event.

Shoe Swap Coordinator: The Shoe Swap Coordinator, if any, shall be responsible for organizing the biannual shoe swap scholarship fundraising events.

Picture Day Coordinator: The Picture Day Coordinator, if any, shall be responsible for working as a liaison between the Regional Board and the vendor contracted to provide pictures for Regional teams and players, including the scheduling of teams at the site(s) selected for the photography sessions.

Girls EXTRA Coordinator: The Girls EXTRA Coordinator, if any, shall serve as the liaison between the Regional Board and Girls Progressive Play participants, overseeing the Girls Progressive Play program, including: advertising, the recruitment of coaches and referees, registration of players, girls Progressive Play team formation as per AYSO Guidelines, collection of Regional team fees, and other duties as needed to provide a Progressive Play (EXTRA) venue for the players. The Coordinator also ensures that each Girls Progressive Play team coach provides a complete list of all players, volunteers, and team assignments that must be verified by the Registrar and CVPA prior to the first practice or game.

Boys EXTRA Coordinator: The Boys EXTRA Coordinator, if any, shall serve as the liaison between the Regional Board and Boys Progressive Play participants, overseeing the Boys Progressive Play program, including: advertising, the recruitment of coaches and referees, registration of players, Boys Progressive Play team formation as per AYSO Guidelines, collection of Regional team fees, and other duties as needed to provide a Progressive Play (EXTRA) venue for the players. The Coordinator also ensures that each Boys Progressive Play team coach provides a complete list of all players, volunteers, and team assignments that must be verified by the Registrar and CVPA prior to the first practice or game.

Indoor Soccer Coordinator: The Indoor Soccer Coordinator, if any, shall be responsible for working as a liaison between the Regional Board and the Facilities where AYSO players may play off-season soccer indoors, and oversee the registration of players, scheduling of games, collecting of fees, recruitment of coaches and referees, and other duties as needed to provide a venue for the players. The Registrar and CVPA must verify a complete list of all players, volunteers, and team assignments prior to the first practice or game.

19U High School Coordinator: The U19 High School Coordinator, if any, shall be responsible for the entire High School program. They will interface with other positions as needed to schedule games, schedule referees, obtain equipment, train volunteers, register volunteers, and register players. Acting in the best interest of the players, the coordinator will coordinate with other regions to partake in games outside our region.

5U Schoolyard Coordinator: The U5 Jamboree Coordinator, if any, shall be responsible for the entire 4-year-old program. They will interface with other positions as needed to schedule events, schedule volunteers, obtain equipment, train volunteers, register volunteers, and register players.

Camps Coordinator: The Soccer Camp Coordinator, if any, shall coordinate between the region board and the various providers of the soccer camp programs. They will assist the providers and their coaches with field information, find host families for the home-stay coaches, and report camp information to the region board.

Concessions Coordinator: The Concessions Coordinator, if any, shall serve as a liaison between the Regional Commissioner and Regional Board and the vendor(s) supplying food, concessions or other products for sale at the Regional playing fields. These activities include operating a concession stand by organizing the purchase and sale of all drinks and snacks, scheduling volunteers to work in the stand, and calling to remind such volunteers a few days before their assigned time. Purchases shall be made using the Coordinator's personal funds, which will be reimbursed by the Region upon submission of receipts for the merchandise to the treasurer.

Fields Coordinator: The Fields Coordinator, if any, shall be responsible for obtaining and maintaining the playing fields. He/she shall ensure that goalposts, nets, and corner flags are provided for each game, that they are put up before the first game of any day and taken down after the end of the last game of such day and properly secured at all times. He/she shall also ensure that the fields are properly lined. He/she shall also assist the Regional Risk Management/Safety Director in maintaining the playing fields in a safe condition.

Webmaster: The Webmaster, if any, shall be responsible for creating, updating, and maintaining a website for the region, and working closely with program coordinators and board members to assure that timely and appropriate information is available on the website to inform participants of the region.

Scheduler: The Statistician/Scheduler, if any, shall create with input from the Regional Board members, a regular season schedule that meets the AYSO objective of balanced play within the constraints of available field space and game day timelines. The Statistician/Scheduler will also assist the FLEX Program Coordinator by scheduling games, as needed, for the VIP program, 5-a-side, Progressive Play, and all Regional tournaments. The Statistician/Scheduler shall also assist in gathering statistical information of interest to the Region. The holder of this position will not be advertised in the board roster in order to ensure an objective eye.

Region Auditor: The Region Auditor will provide finance audits as requested. They will assist the treasurer in program finance investigations related to relatively independent programs or teams.

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