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Mon Dec 17
Indoor S2 Registration - Starts
Sat Jan 12, 8:30am-12:00pm
January Retreat - Spring Planning
Sun Jan 20
Spring Roster Notifications
Fri Feb 1
Spring Player Registration Starts
Thu Feb 21, 7:15pm- 9:00pm
Board Meeting
Fri Feb 22, 7:00am- 1:00pm
AYSO EXPO
Sat Mar 9, 8:30am-12:00pm
March Retreat - MY2019
Sat Mar 23
Spring Team Placements Complete
Sat Apr 6, 8:30am- 3:00pm
First Spring Game Day
Wed May 1
School Year 19-20 Registration Starts

Board Minutes/Notes Archive - MY2018

September 2018

MINUTES FOR SEP 20, 2018

Attendees:  Ben, Eric, Luke, Mary, Juan, Danny, Andy, Vince, Arianne

PLANNING AHEAD:

Next Meeting:  Probably Oct. 25.

Spring Season Work Session in January.

Hammer out our volunteer issues.  We know more about how Blue Sombrero works.

MY2019 Work Session in March.

Luke will be gone Oct. 7 - Oct. 19.  VERY limited contact.

Need Board Members:

Please work on getting new Board Members and especially for commitment for next year MY2019.

We need a new CVPA. Jeff Goodwin has resigned.

EXTRA Recap - Luke

1 team 12UB, running similarly as in the past.  John & Molly on Girls side and Bob are running them. Interplay with 870 is going well.  They are trying the odd numbered divisions. Experimenting.  So far, it's been okay.  They might technically have older kids than ours.  They have 15U, 13U, etc.  The girls ended up on the schedule, but there was a conflict for Lightening not having a field on 9/29.  They may use Philomath.

August Recap - Luke

Team Meetings:  Having meetings earlier gave people more time to get organized sooner.

Hopefully we can improve volunteer registration with the changes in Blue Sombrero next year.

Still have many late registrants to deal with.

Team sites no longer have discussion boards, so emails had to be somewhat abused.

Had a really good turnout for summer camp, one of the best.  Had many kids sign up in AYSO because of it.

Uniform Distribution Recap - Arianne

Uniforms will be here tomorrow. All labeled in time hopefully.

Luke analyzed the data of what kids sizes were entered into Blue Sombrero.  Score changed the sizes so we still had uniform sizing issues.  This year they were too small.  Last year they were too big.

We held back on distributing all the allocated uniforms for the team to wait for the final team count.  Ex.  For a team maximum of 12, if only 8 were signed up, then we held back the 4 other shirts.  This avoided “lost” uniforms.

Had to order more for the larger kids, and the sizes that were wrong.  Pushed them to get order in before the 8th to get the order before the 22nd for pictures.  Looks like it will work if they arrive when they said.

Referee Job Trainings Recap - Vince

Tried something new.  Gave them a t-shirt and not the whole kit with t-shirt, socks etc.  It helped to identify them to trainers so that we could go help and mentor them.  Then if they came and did the 2nd game, we'd exchange for a jersey.  T-shirts are $7, jerseys are $22.  20 or so have moved to jersey.

43 participated in Training.  33 passed, don't know how many did 2nd game to move from the t-shirt to jersey.  See attached Chris' email report for supporting details.  Many refs have come out and ref'ed the 2nd time.

Vince:  Will send emails out to the 10 refs that have been certified and reach out to them.  Let them know we want to help them.  Had them use AYSOU with vouchers.  These have not completed the online portion.

We did 2 online companion classes where they were supposed to do the online class ahead of time.  They can actually take the test online.  Then the face-to-face (f2f) training can be on-field training more of the time.  It was really great for them to get a little experience doing actual ref'ing.

In the future, push for the online ahead of time.  We hope that the cost is reasonable and we can handle it.

Luke - We have to wait because there is talk of changing AYSOU and we'll find out next August.

Eric - disappointing that all the training that has been promised from National in recent years is still not delivered.

Luke - the items that are rolled out are very good.

Coach Training - Eric

See attached table made by Luke for Refs and Coaches

294 volunteers completed concussion training through AYSOU - That's very good.

A number had to do it outside of AYSOU.

149 took Safe Haven - that's good

41 Team managers training (Region Board Training on the chart)

Eric thinks we may need to require Safe Haven.  It is basic to who/what we are and people need a lot of reminding.

Everything bottles up in August.  We have a good consistency in the coach trainers.  Thanks to those who continue to coach the same levels year after year.  Can we figured out how to get some training done ahead of August?

Luke:  For now we have issues planning without knowing how Blue Sombrero is going to change the volunteer registration next year.

Opening Day Recap

Went really well.  Relieved some stress. Parents observe the coach good and bad.  Gave coaches a chance to see other coaches running practices, different exercises.  Luke encouraged them to stick around and some did.  Encouraged the asst. coach to practice leading some.

Some of late comers didn't really know what opening day really was.  Luke scheduled them as Games and maybe they should have been labeled practices. Some people thought they may have missed the first game.  Luke can't automate the calendar for “OTHER” events so can't give it a separate name.  It has to be either “PRACTICE” or “GAME”

Make an opening day website page.

Coaches and some others were not happy in having another Saturday commitment.  We used up their last Saturday before they were committed.  But, overall, Eric wants to do it again.

Vince - went well.  Some negative feedback on losing a Saturday.  Confusion thinking that they will have 30 minutes of practice before every game.  Parents that were coming to ref their own kids' games, were mixed up because the ref schedule included the 30 minutes of practice and then the game after.

First Game Day Recap

See Chris' Report included below.

There were some blowouts. Game cards not getting filled out.  Chris and Eric have discussed all these items.

Juan had the team with the complaint about the player not having enough playing time.  It was not very much and there was a lot of rotating because the other team was getting a lot of points right in the first 10 minutes.  Some kid wouldn't go back in at one point.  Another might be some kids that don't come to practice.

Eric is encouraged to encourage coaches to keep track of who plays what.  It is easy if you substitute every quarter.  And can also can give a kid more time at another game if for some reason something happens and they don't get all of it in one game.  Some kids get winded sooner.

Luke - this is not unique to this year.

Had a couple of coaches that had life happen and needed to quit coaching.  Eric filled in for one.  The other has an assistant coach that is filling in.

Liked the Balloons. One suggestion to do that every year on the 1st day to make a nice start.

See Elaine's Report included below.  Concessions and Show Swap did great.  The new location for SS is great.

Team Formation Recap

See Dan's Report included & Juan’s comments

Need to figure out something for the special requests.  Had a LOT of them and tried to do them all which is not our normal method and it created some problems.

Players wanting to play up:

It became clear later they didn't belong there.  Some were siblings only a year a part.  Move ups to be with friends.  Evaluations would have helped to eliminate some of them having to get moved back down again and be confused.  We didn't look at evaluations from the year before.  Just did them all.  Had good responses from coaches last year on the evaluations though.  Method used to gather evaluations last spring was very good.

Issues with people requesting to play with friends.

Juan - parents were telling others what to say to get their request to be approved such as mentioning car pools or shared sitters.  Maybe just say there won't be any special requests.  They create a lot of problems.  Ask them to say why you need to carpool with this person.  Then again, don't give them any hints.

We did have to help a lot of people find the request form but we still had a lot.

We had an automatic email that said we can't guarantee anything. We don’t have to grant them.

We have to consider evaluations of players before we move them as well.

We can do a demo run of a new way to deal with them in the Spring.

Juan - want to revisit the Philomath team.  You can see by the way they were structured, they have played together a lot.  The Philomath problem gets worse as time progresses.  Issue is that they are all in the same zone, and so they do end up together year after year.

Luke - tried a little more details on the "zone" question on the registration, but it would be nice to have age level questions in Blue Sombrero, but we can't do that.  Had a Philomath zone this year and haven't done that before.  They were included in South last year.

Ben - don't have any zones at all.

Volunteers - questions when they created their user account.  Instead add the questions in the player registration so we can tell what age level they are willing to volunteer for.  Luke is looking at a totally different way to do the volunteer registration that he thinks he can do the way Blue Sombrero is now.  Maybe have people be a general volunteer and then have them designate their volunteer role at a different level.

Eric - consider a way to have two coaches so that asst. coaches don't think they just phone it in.  Some coaches don't really want an asst. coach let alone a co-coach.  Having two where no clear leadership is indicated is also problematic.

Blue Sombrero Registration Recap

We had 716 as of May 21st

As of Sept. 14, 1082,

End of July 903,

End of Aug. 990.

We are enabling the late registration people.  They are waiting and making decisions later.  We need to make sure the 1082 know it is in May.  We don't think punitive methods are wise, not letting them play or having fines.  Maybe we can explore helping to assure them of refund and not feel worried.  We had thorough discussion of fees, refunds and other ideas as the last Board Retreat.

Juan - Every year we face the same problem.

Luke – John’s method of team formation built the teams at minimum number with no subs based on the on-time Registrations and then was able to add girls.  This was 12UG which has typically small numbers.  Ended up having enough volunteers and positions to do it. Might not always work, or work for larger age groups.

Board recommended we survey the late registrants sometime later and ask why they waited until August to register this year.

Mary - Forwarded emails on individual registrations as they happened that Luke set up to all the team formation people according to the age worked out GREAT!

Helper Signups

Helper Signups have been OK.  We have to watch the openings in the last weeks.

Picture Days – Luke Acting in this Role

Sept. 22 & 29.  Luke agreed to 3 photographers and 3 on next Saturday.  Still stacked a lot of teams. 14 teams on 22nd, 30 on the 29th.  Set up 10 minute slots.   Usually we had 6 and did them all on the first day with a make-up on the 2nd day.  Had to agree to this in order to get these dates that we wanted.

Seen lots of communication going out to teams.  Seems like it is good.

Fields Closing Instructions

See Included Instructions and Attached Pictures

Mary handed out new Closing Instructions to help Board members and helpers to feel more comfortable about signing up.  There are pictures showing how to arrange the shed and on where things like the garbage dumpster and recycle bins are located.

Please read and comment to Mary with suggested changes!

Indoor Soccer

Jason will do this year, but he's looking for a replacement.

Negotiating with Indoor Sports Park. 

Maybe they can do some of the management.  We charge $45.  They earn $43 per person.  It's a huge advantage for them.  Maybe do a contract with them.

Had floated using Futsal which is indoor court soccer.  Different kind of soccer.

Maybe have the games at gyms and half in the indoor sports park.  G3 Athletic Club has a futsal court.  School gyms are inexpensive.  But there are problems with Basketball schedules.

Fields Work Planning

At end of season, doing aerating, seeding, fertilizing.

Discussion about doing rolling and see if we can collapse the tunnel of moles going through 142 field.

Respectfully Submitted by:
Mary Cotton
5U Schoolyard Coordinator

 

Reports Submitted Prior to Meeting

Team formation observations

Dan

Mon 9/17/2018 2:21 PM

Some thoughts & observations:

  1. There was confusion among some about practice location designation during registration back in May. At least one coach put down 'Central' when they really intended to practice at Adams. It would be very good to get 'certified' input from those who KNOW they plan to coach (as opposed to just being willing to coach) about practice location.  Those who have been coaching a while know where they will practice.
  2. Team buddy really fowls things up. Can we make this a higher hurdle? Some people really need the buddy thing to work out, so it should be available, but for the sake of the whole process it would be good to not accommodate the 'oh I really want to be on so-and-so's team!'    Maybe require a typed-in reason for the buddy request (eg 'share babysitter with so-and-so').
  3. There is some confusion introduced in the way that we gather information about what volunteer or help roles people are open to. I had more than one situation where the indicated job interest was not related to the child I was trying to place (e.g. signing up to ref a U8 daughter, not a U12 son). It would be good to aggregate the 'I will coach' emails early and send out a confirmatory email (in early June?) to begin anchoring some coaches.
  4. Can we get more clarity up front about what we will accept in terms of team volunteers, or lack thereof? It's easy to come up with Team Managers. At U10 maybe we're flexible on refs.  Does the number of coaches depend on the relative experience?  That is, if we have a very experienced coach do we not worry too much if we don't have a likely looking assistant when we're doing formation?
  5. We need a mechanism to get practice location/time info communicated to the team formation people ASAP from the coaches/team managers so that we can intelligently allocate new players late in the process.
  6. The Garfield Elementary practice space allocation worked really well, I think. We will need to make the process more clear next time, and there are a few tweaks I will make for next time, but it was way better than the old way.

 

Juan I Fernandez:  Mon 9/17/2018 5:12 PM

Just a few comments of my own on the points you brought up:

  1. We may look at revisiting the practice zones once again.  One word of caution though, the information we get in May is fairly unreliable and some people decouple the registration information for their kids from their own volunteering.  I agree that we need to tighten the process but I am not sure what the best time to address it is.  This should be a great discussion, particularly for a team formation group.
  2. The team buddy thing is a real pain.  I would prefer to eradicate it entirely and make the process of requesting it cumbersome.  The problem with asking for a typed reason is that the word gets out through the parent grapevine and next everyone knows the keywords “share rides”, etc.  I have had parents fess up to it before.  I think that the only way to taper it down is to really elevate the height of the hurdle.
  3. Yes.  Totally.  That should be doable.
  4. That is kind of what it is now to a certain degree.  The problem is that more often than not we are short volunteers so we are always behind the 8 ball.  However, at least when I do it, I try to nail down the “sure thing” volunteer first and move to fill down as best as I can while I am a bit more deliberate with unknown coaches or those that show a lot of trepidation..
  5. Yes.  I think that that should be doable.  We should automate that process as much as we can.
  6. Not familiar but anything that worked great is good.

Opening Day Observations

Elaine:

I am sorry I cannot be at the meeting but I would like to mention a couple of things about opening day.

1) The Shoe/Equipment sale took in almost $700 to go into the scholarship fund! That is amazing. People are really starting to get on board to help out and bring gently used shoes, shin guards, etc. to donate for the scholarship. The pop-up goals were really popular and sold quickly. Catalina does a great job and our location is perfect, rain or shine! We have several of the same volunteers from last fall and spring and they are really “into it” when it comes to the cause and love selling things. It is so nice to see their names on the sign up each time we have the sale.

2) Concession sales took in almost $500 that day. Another great day for the scholarship fund. Having some down time for parents/siblings while the kids were “practicing” might have contributed to the sales since it wasn’t especially hot or cold to sell a lot of drinks.

3) It just felt so relaxed the first Saturday and that was a nice feeling. I like this idea of starting with the training sessions and scrimmage to get everyone in the groove.

August meetings: I thought these went well and were well attended. Coaches/managers seemed happy to pick their uniform style/color even though they couldn’t get them until they finished their volunteer forms.

That is it from here. Thanks to everyone for putting in lots of volunteer hours in the month of August and September to make this all work

Fields, Referees, Issues, Opening Day

Chris Jordan:

Fields

I will work with Scott (engineer / surveyor) to get the current field layout (all painted areas) into a survey file.  This means that in the spring, or any season going forward, we'll be able to reconstruct the layout from the stored data and won't need to measure any fields again.  Also means that we can move the fields around, if we want to, since this is a simple transformation of the locations of the points that makes up a "field".

Referees

-Vince ran 3 Regional Ref classes this fall, bringing 40 new refs into the system.  I think that the use of the new online class was a part of this success.  We are using yellow tee shirts to indicate refs doing their first two matches (then they get the rest of their kit).  We are about 1/2 way through converting tee-shirts to jerseys, so that means a savings of ~$20 per person taking the classes and not converting to a regularly practicing ref.  After the season is done, I'll have a better idea of what this strategy was worth in terms of $$ (tees are returned, so that's only a sunk cost).

-Great crop of new refs, seem very engaged and interested.  Our mentoring approach has been getting consistently good feedback (we actively engage with new refs, refs moving to more challenging positions - engagement ranges from 1 on 1 mentoring from a person on the side to having experience person also assigned to the match to give feedback)

Issues -

-Game cards are not being filled out completely, please impress on coaches and team managers that we need those cards filled out (team name, coach name, players names, numbers)

-Three players pulled from matches the first week due to head injuries.  Who manages these players return to play?  Do refs need to know about the players and need to be shown medical clearance form before they allow a player on the field, or is that only on the coach?

-Blow-outs, time to renew the messaging to coaches about lopsided matches.  I got a little grief from a 15UB assistant coach about their being up 6-0 and needing to adjust. Eric - can you communicate with coaches in general, for now?

-playing time in open substitution matches - one complaint from a parent about their player not getting much playing time on a 15UB match - this is on the coach, but if brought to the refs attention during the match, how much intervention do we do?  Eric - can you weigh in here?

Opening Day

-Short, scrimmage like matches worked really well as part of the on-the-field training for new refs.  Low pressure, chance to try different assignments.  Would like to see this continued and for us to take more advantage of this opportunity to mentor / train.

 

August 2018

MINUTES FOR AUG 16, 2018

PRESENT: Andy Ungerer, Luke Cotton, Vince Waterhous, Chris Jordan, Eric Gleske, Mary Cotton, Arianne Custer, Elaine Markley

TEAM FORMATION: We were able to add two new 10UB teams and one 08UG team. The new names for the teams are 10UB Clippers and Firebirds and 08UG will be the Rainbows.

BLUE SOMBRERO ISSUES: Youth volunteers are having trouble getting registered in Blue Sombrero. The team website has been changed. Luke is suggesting Team Managers avoid game changer application. Some managers will use Shutterfly.

BOARD REQUIREMENTS: All Board members must go online and take the CDC module each year so if members have not done that, they need to take care of that sooner than later. Safe Haven is a one time only module.

REGISTRATION REPORT: Andy reported there are 992 registered players at this time. There are 18 on the wait list. Mary is at near capacity of 25 for the 05U group. Dan will coach that group again this season. Thanks Dan

OPENING DAY: We will open the season on September 8 with a casual (soft) opening. Teams will be assigned a field and time. Coaches will conduct a short practice then play a short scrimmage the rest of the allotted time. Mentors for coaches and referees are needed to circulate and give feedback. Mary will purchase “Happy Birthday” and soccer ball balloons at Dollar Tree for the opening day. Elaine will contact Joe McVeety to see if he can create a banner/sign with a Happy 40th Birthday AYSO Region 149 on it. If he can do two, one will be on the fence of the main gate and the other one on the fence on 35th Street at the Adams play area.

EQUIPMENT REPORT: Arianne reports that the older division uniforms should arrive shortly. Teams that had all their registered volunteers received their uniforms. All equipment bags were taken to the signs for the team meeting and a representative from each team took the bag with them. This worked well to clear out the sheds and make sure we knew which teams are missing an equipment bag. Board member clothing had been ordered and should be coming soon. The contract with Score has been finalized for next season.

OUR TOWN: Mary will create an advertisement for the supplement to the Gazette Times called Our Town. Information about Core and Indoor will be included. This is a free advertising for the program!

SCHEDULE: Since there are a few new teams being formed and Luke has not heard back from Region 870, the schedule has not been built. Juan and Luke will meet over the weekend to finalize teams so John can get started on building the schedule, factoring in the coaches who have more than one team.

FIELDS: Luke has been watering 2 fields at this time. Others will get watered in the near future. Chris will be working on locating the corner markers so stakes can be placed out to connect the lines for a marked field. Corvallis School District constructed a fence with a gate dividing the 08U fields from the fields to the south. Elaine will contact Best Pots and have one standard port-a-pot unit be placed on the south side of the fence and one on the north side so teams practicing on fields 142, 60, 61 and 123 during the week will have access to a unit without having to climb over the fence.

TRAINING: Referee and coach training will begin the week of August 20. Luke will be using the worksheets that teams turned to record who is volunteering for the top 5 positions (coaches, referees and team manager) and make sure they are aware of when they need to report for training.

UNIFORM PICK-UP: We will be at the field on Wednesday, September 5 from 5:30-6:30 to distribute uniforms to any team who has a completed team worksheet and all volunteers are registered. Any Board member who would like to help is invited to show up for the hour to assist and answer questions.

SUMMER CAMP: The August session had about 75 campers, which was the largest of the three monthly camps.

NEXT MEETING: Our next scheduled meeting will be September 20 at 7:15pm at the OSU Oceanography Administration building.

Respectfully submitted:
Elaine Markley, Secretary
AYSO Region 149

July 2018

MINUTES FOR JUL 19, 2018

PRESENT: Humberto Nation, Elaine Markley, Catalina Segura, Andy Ungerer, Juan Fernandez, Chris Jordan, Eric Gleske, Mary Cotton, Dan Herford, Luke Cotton, Toby Westberry

MINUTES FROM MAY MEETING: It was moved by Eric and seconded by Mary that the minutes be approved as written with the correction of the spelling of Catalina Segura's last name. Motion carried unanimously. There were no minutes from June due to a field work session.

NATIONAL CHANGES: Luke reported that we will discuss the increase of $25 voted on by National AYSO to help cover online training and extensive background checks. How we will cover this or bundle it into a player fee will be determined for the MY2019-10 and decided at the January retreat.

509-J CONTRACT: Luke has been working with the school district to include everything in one contract. Items included in this would be ownership of the AYSO sheds, the trailer, we would maintain all the goals, increased insurance cost, water cannons (2 our Region 149's property and one 509-J property). He is working with Karen Selander, the Risk Management Specialist to firm up the language.

CONTRACT WITH SCORE: Anton has reviewed the contract with Score and feels we should not do an automatic renewal contract.

EQUIPMENT: Arianne went with a 50 cent upgrade per pair of shorts for uniforms this season. The inventory will arrive the 2nd week in August. We have a lot of 6U and 8U uniforms that will be distributed this season that were purchased last season. They will not have the new style shorts.

EXTRA: All is going well. Teams have been involved in the Capital Cup, Beaverton Cup tournament. There is a lot of behind the scenes work that needs to be done to make EXTRA work. A lot of paperwork, player cards, getting pictures for player cards, and difficult to get data entered in Blue Sombrero. 10U is looking for a league to join for the fall. Thanks Bob and John for all your work with the EXTRA program.

SUMMER CAMPS: The first camp held in June had about 48-50 players. It appears there will be about the same amount for the camp July 23-27. Luke said we are still looking for a host family or two. Mary offered to host a coach.

REGION 870: Luke reported that Region 870 has gone to odd number divisions for MY2018-19. At this time, it will be hard to put together a schedule for Interplay until more information has been received.

REGIONAL CALENDAR AND COMMUNICATION TO THE MASS: Luke will send a mass email out to let families know specific number of teams, coach volunteers, referee volunteers and team manager volunteers to show how low the response if for the "big 5" jobs and we can not form teams without key volunteers. When the team meetings are held, each team must have the "big 5" volunteers identified before they will get their uniforms. Team Managers will need to be more proactive to help find and make sure those volunteers register before coming to the team meetings. There will be a "no thank you" list for those volunteers who sign up and then do not fulfill their commitment. Their names will not count for a "big 5" volunteer position.

IDENTIFICATION CHECKS: All training sessions will offer ID check-in when volunteers arrive. Returning volunteers do not have to present current ID.

TEAM FORMATION: The girls teams are in need of help for team formation. Luke will tackle the 6U and 8U since there are no coordinators for those divisions. Leanne will work on the 10U division, Andy will do the 12U division and John will do the 15U division. Luke will send out an email next week asking for volunteers to step forward to be a part of the team formation process. Andy has one volunteer that might be able to take ownership of a division. He will follow up on that contact. There will be a "wait list" started in Blue Sombrero but it will be capped a few below maximum to allow new players moving into town an opportunity to be placed on a team.

TEAM MEETINGS: Dates for team meetings at the field are as follows:

  • Tuesday, August 14- Size 3 Night. 5:30-6:30 6U players. 7:00-8:00 8U players
  • Wednesday, August 15- Size 4 Night. 5:30-6:30 10U players. 7:00-8:00 12U players
  • Thursday, August 16- Size 5 Night. 5:30-6:30 15U players. 7:00-8:00 19U players

All Board members need to plan on attending as many of these sessions as possible. We need a lot of help!

OPENING DAY: This year we will begin a Fun Day approach with short games for everyone throughout the day on September 8. We will have a list of volunteers posted so everyone can see where we are short handed and have computers available to get volunteers signed up before the first game day which is September 15. Genius Sign Up will be used again since it works well to send reminders. Team Managers will be more involved in following up to be sure their volunteers' names appear on Concession, Safety, Shoe Sale, Fields volunteer lists. We need to be sure everyone knows they are expected to fulfill 2 hours of volunteer time in BOTH the fall and the spring. The spring tends to drop off. We need to be more proactive in the spring when a new player is assigned a team and follow-up with the family to be sure they sign up for a volunteer position. They are slipping through the cracks currently.

TRAINING SESSIONS: Various sessions are being planned for training volunteers. Each Board member will work with Luke to secure proper training locations to fit their needs. As locations and times are identified, they will be posted on the website calendar.

NEXT MEETING: The next Board meeting will be on Thursday, August 16 after the team meetings at the Adams fields.

Respectfully Submitted,
Elaine Markley, Secretary
AYSO Region 149

MY18 Email Archive

Spring 2019 Emails (here)

 

Winter 2018

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

{CorvallisAYSO} TEAM All-in-One

Hello Team,

Sports Park Release Forms: Liability Forms are required for everyone touching the playing field, including volunteers. You can arrive early and sign one on game day or print and sign one now (here), then bring it.

# =-=-=-=-=-=-=-=-=-=-=-=-=-=-= GAME DAY BREAKDOWN =-=-=-=-=-=-=-=-=-=-=-=-=-=-= #

Game Day Gear: The sports park will have a bag with soccer balls and pinnies for 10U players, stored at the front desk.

Parents: Ensure you player is wearing the right equipment and has a white shirt; first game day, sign the release form and turn it in; drop your player off with the right team manager by the benches next to the field; if you are staying for the game, I suggest you go upstairs to spectate and cheer (note: players can hear your conversations and comments from the balcony); if you have young children with you, consider the downstairs space by the benches (do not kick soccer balls against walls); from entering the field the game is about 42min, be back to meet your player in the lobby at that time.

Players: Wear a white shirt (or team designated color and bring a white shirt); standard soccer restrictions ([no watch, earrings, etc.], socks over shin guards, court shoes (8U-12U) or indoor turf shoes (15U)); the field could be cold at start, but you will warm up fast, sport pants can be a good idea; enter on the ground floor and check in with your manager at the bench seats right next to the field (be sure you know your team name); when your manager says okay, enter the field and place your equipment in one of the player boxes, after the other team is out; warm up, stretch, and wait for positions from your manager; after the game, grab your equipment and leave the field to the lobby.

Team Managers: Bring a printing of your roster, the referee could have a roster for you (use the roster for sub/player tracking); if you are the first game, or the team before you uses different size soccer balls, ask the front desk to check for the game day bag for your size; gather your players in the waiting area by the benches (or on the field if the referee is present); check player equipment on arrival and note them in your roster; enter the field with your team after the prior game clock is done (about 5min before your start time according to the field clock); figure out a team box to the west and place your equipment, after the other team is out of the box; talk with the opposing team manager, find the pinnies, and decide who will wear them (often the team with players not all wearing one color); indicate positions to players (1 GK (use a rotation if needed), 2 defenders, 2 midfield (your energizer bunnies), 2 forwards, remainder to box), give the goal keeper a unique color pinnie; after game start, do on the fly substitutions (players should only sit out for 6min at a time), and mark the subs in the roster; I use a method where I sub a player every 2min (w/ 3subs) or every 3min (w/ 2subs); at half YOU HAVE 1MIN, swap the goal keeper (if they want to stay in the position, press them to play the field), and do your 1 sub; at the end of the game, gather all the gear from the team box and leave the field, we have little time between games, so do the high five off the field; Jason provides support for team managers, contact Jason (here).

Referees: Get team roster from front desk (they will often highlight the players missing something); if clock is off, ask them to turn it on; enter the field and place your gear in the box to the south east; check the sports park clock (often 6 min slow) and set the game clock to count down to about 2min before the game should start; check w/ managers for players missing liability forms (you can give them the roster); check player equipment (standard soccer stuff)(15U needs indoor turf shoes); ensure the teams have consistent colors and the keeper is a unique color; get a game ball, if it is flat the front counter has a pump; INDOOR IS FAST, please do everything you can to keep the pace and get folks playing; set the clock for 18min, start the 18min within 1min of game start no matter what; you do not need to put scores on the board; at half set the clock for 1min or less to catch up; start the last 18min, 30seconds after the half time clock ran out, no matter what; take all of your equipment and help get game equipment off the field to the front desk; Luke provides support for referees, contact Luke (here).

# =-=-=-=-=-=-=-=-=-=-=-=-=-=-=-= VOLUNTEERS =-=-=-=-=-=-=-=-=-=-=-=-=-=-=-= #

Volunteer Note: If you only have a referee listed, they are your team manager.

# =-=-=-=-=-=-=-=-=-=-=-=-=-=-=-= PLAYERS =-=-=-=-=-=-=-=-=-=-=-=-=-=-=-= #

#-=-=-=-=-=-=-=-=-=-=-=-=-=-= GAME SCHEDULE =-=-=-=-=-=-=-=-=-=-=-=-=-#

Date Start Field Home Away
11/09 16:10 CSP Birmingham City Blackburn Rovers
11/15 17:40 CSP Stoke City Birmingham City
11/20 16:55 CSP Birmingham City Bristol City
11/29 16:55 CSP Queens Park Rangers Birmingham City
12/14 16:55 CSP Birmingham City Blackburn Rovers
12/21 16:10 CSP Stoke City Birmingham City

#-=-=-=-=-=-=-=-=-=-=-=-=-=-= INDOOR RULES =-=-=-=-=-=-=-=-=-=-=-=-=-#

GAMES: 18 minute halves w/ 1 minute half

  • 8U - 5 vs. 5, no goal keeper, full field.
  • 10U-15U - 7 vs. 7, free substitutions.

LAST GAME: Return balls and pinnies to the front desk.

NO PUNTING, DROP KICK, SLIDING, PLAYING ON THE GROUND, JUMPING OVER WALLS

OUT OF PLAY / RESTART:

  • Roof Netting - restart on red line on the side from where the ball was kicked.
  • Side Netting or Off the Field - restart one yard from the wall near where the ball hit the netting or went out.
  • Over the Goal Netting - either corner kick on the white dot or a goal keeper throw (8U goal keeper kick)

THREE LINE VIOLATION: The ball cannot cross 2 red lines and center line on the fly. IF it does not hit anyone before touching ground, it is the opponent’s ball from the first red line it crossed.

FREE KICKS

  • All are direct.
  • Opposing team should be 3 yards away.
  • Kicking player cannot touch ball again without it touching someone else.
  • Non-penalty infractions (passing back to keeper) free kick at edge outside keeper box.

PENALTY KICKS: Penalty taken from the top of the keeper box. Non-kickers line up behind the red line and can move once the ball is kicked. Penalty kicker cannot touch the ball first if it rebounds off the back wall.

INDOOR FOULS

  • All outdoor fouls for the age group (remember heading rule).
  • Two hands against the wall to push off.
  • Sliding.
  • Punting or Drop Kick.
  • Jumping Over Wall.
  • Playing on the Ground.

SUBSTITUTIONS: On the fly. Make sure outgoing player steps off field before incoming player steps in.

ENTERING FIELD (not from player box) DURING PLAY - get referee permission first

CARDS:

  1. Blue - 2 minute penalty or until opponent scores.
  2. Yellow - 2 minute penalty.
  3. Red- ejection plus 5 minutes penalty served by another player.


Thank You,
Luke Cotton - Region Commissioner

(unsubscribe)

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[CorvallisAYSO] Indoor Wait List
Fri 11/02/18 5:00 PM

Hi |User First Name|,

Your player is on the wait list for indoor. We have posted teams and the game schedule (first game 11/8) for allocated players.

Over the next 10 days we might have adjustments and player drops, if that is the case, we would activate your registration & email you. After November 10th it is unlikely we will have openings.

If you would like to be removed from the wait list, you can email me.

Stay Tuned,
Luke - This email address is being protected from spambots. You need JavaScript enabled to view it.
Andy - This email address is being protected from spambots. You need JavaScript enabled to view it.
Jason - This email address is being protected from spambots. You need JavaScript enabled to view it.

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[CorvallisAYSO] Indoor Soccer Winter Season 1
Wed 10/31/2018 11:18 AM

Hello all indoor families,

Welcome to AYSO Indoor!

Team rosters have been posted and schedules will come from the Corvallis Sports Park DASH system in the next few days. I wanted to share some information about the indoor program in general.

1. No cleats or knobby-style running shoes are allowed, players 12U and below can wear tennis shoes, 15U players are required to have indoor soccer shoes.
2. Shin guards are required and must be fully covered by socks.
3. Players should wear a WHITE shirt and we will use pennies, supplied at the game, to differentiate teams.
4. All players must have a current Corvallis Sports Park registration and liability waiver completed by a legal guardian (here Physical Paper & Signature is Required). This will be validated before the first game of the session, so please plan on arriving 30min early for your first games to get checked in.
5. This is volunteer coordinated youth recreational soccer. The volunteer assigned to your team as a Team Manager will be your manager & game day coach, if you only have a Referee on the team, they are the manager & game day coach. Please remember to be supportive, respectful and focused on fun soccer!

At 8U we will play 5v5 on the full field with no goal keepers. At 10U and above, we will play 7v7 with goal keepers and standard indoor soccer rules (here).

Let me know if you have any questions!

Cheers,
Jason - This email address is being protected from spambots. You need JavaScript enabled to view it.

Fall 2018

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[CorvallisAYSO] Fall 2018 Thank You
Thu 10/25/2018 1:15 PM

Hello all AYSO families,

THANK YOU: Please remember to thank your team volunteers this Saturday. Without your managers, coaches, or referees your player would not play. Let's remind them of how important they are.

FIELDS: Time to Winterize! All last games should remove nets (to brown shed) and move goals (place on old track or, at Adams, to a fence by Adams). 6U & 8U will do the normal field cleanup.

SPRING 2019: Team roster confirmations start in late January (a check to see if anyone is not returning). New player registration for spring outdoor starts in February and closes in mid-March. First game is the Saturday after spring break (April 6th), volunteer trainings will be in that week if not earlier. (Remember: teams built in fall, stay for the entire school year, if you played in fall, no need to register for spring)

VOLUNTEER TRAINING: We try to offer Intermediate & Advanced trainings over winter for Referees & Coaches. Please signup to get notified about future trainings. Basic coach & referee trainings will be in the first week after spring break in April.
https://www.corvallisayso.org/form/training.html

HELP NEEDED: We need board member volunteers for volunteer checking, field setup coordination, financial tracking, coordinating indoor soccer, and we need a lot of help with team formation. Please consider signing up...
https://www.corvallisayso.org/form/board-application.html

INDOOR SOCCER: Signups for indoor are closing or getting shifted to wait list soon. Please signup as soon as possible, if we need to cut we go by date of signup and refund the credit card.
https://www.corvallisayso.org/programs/indoor.html

TOP REFEREES FALL 2018: Big thank you to all the referees that have helped this fall by filling in at a bunch of games. Here are the people that went above and beyond. (Could exclude some referees that helped last minute or wrote in on game day)
Pre-Scheduled Game Referees: Davide Lazzati 14 games), Amie Mecham (14 games), Jeffrey Bell (13 games), Kyu Choi (12 games), William Thomas (12 games), Greg King (11 games), Kipp Shearman (11 games), Barbara Lagerquist (10 games), Jaewoo Choi (9 games), Josh Cooper (9 games), Luke Cotton (9 games), Brian Dolan (9 games), Gailen Garcia-Lewis (9 games), Kham Slater (9 games), William Stickle (9 games), Dylan Bell (8 games), Abe Drabkin (8 games), Murphy Gleske (8 games), Kevin Jones (8 games), Todd Reeve (8 games), Marc Weber (8 games), & Jesse Wegner (8 games).

TOP HELPERS FALL 2018: Big thank you to all of the game day volunteers and field volunteers that helped this season. Here are the people that went above and beyond.
Field Relining: Shilo Anway - Bearcats (17 shifts), Brian Dolan - Boys EXTRA (coord. 12 shifts), Pete Lepre - Ajax (11 shifts), Joseph Paz - Buffalos (8 shifts), Brian Sailor - Cowboys (5 shifts), Mel Nelson - Gorillas (4 shifts).
Game Day Helpers: Elaine Markley - Board (8 shifts), Daniel Arthurs - Multi (6 shifts), Toby Westberry - Board (4 shifts), Paris Lewis - Multi (3 shifts), 2 Shifts: Mandy Martin, Brock McLeod, Ivy Snyder, Nicole Sharp, Yan Xu, Amy Ward, Danny Aynes, & Lan Xue


If I do not see you over winter, see you in April 2019!

Thanks,
Luke Cotton - Region Commissioner - This email address is being protected from spambots. You need JavaScript enabled to view it.


Know you are not returning for Spring 2019?
https://www.corvallisayso.org/form/roster-change.html

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[CorvallisAYSO] Last Game Day Items
Thu 10/25/2018 3:33 AM

Hello Coach,

This Saturday is the last game day for the fall season. I appreciate all your hard work to ensure players have practices & games this fall.

Please do your best to ensure players have a fun experience this last Saturday.

Notes:
+ All last games should remove nets (to brown shed) and move goals (place on old track or, at Adams, to a fence by Adams).
+ All teams should have pictures distributed, if your team is missing them, they are in the team folder in the brown shed (the shed code is "LAND" if you want them early). Hopefully the team manager got them.

Thank You,
Luke Cotton - Region Commissioner & Advanced Coach

P.S. Want to be an Intermediate or Advanced Coach? We do trainings over winter, signup to get notified: https://www.corvallisayso.org/form/training.html

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New Message Published (Administrator)
Thu 10/25/2018 3:21 AM

This Saturday is the last game day for the fall season. I appreciate all your hard work to ensure players have games on Saturday.

Please do your best to ensure players have a fun experience on this last Saturday.

Notes:
+ All last games should remove nets (to brown shed) and move goals (place on old track or, at Adams, to a fence by Adams).
+ All teams should have pictures distributed, if your team is missing them, they are in the team folder by the brown shed.
+ Indoor soccer starts next week, if you would like to help referee, signups will be online in web ref after the weekend. Training for refereeing indoor will be provided before the start of the season.

Thank You,
Luke Cotton - Region Commissioner & Advanced Referee

P.S. Want to be an Intermediate or Advanced Referee? We do trainings over winter, signup to get notified: https://www.corvallisayso.org/form/training.html

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[CorvallisAYSO] Indoor Soccer Season 1
Fri 10/19/2018 5:56 PM

Dear Families,

Indoor soccer is a great opportunity to get more touches on the ball and it forces a controlled play. If we are doing things right, it is fast paced and tires the players faster than outdoor. We build teams to try and balance play based on the parent ratings, but often end up re-balancing on game day to ensure everyone plays a much as possible.

In 08UB we have 14 players, it would be great to get more so we can build three or four groups to play in a rotation. Teams can be from 7-10 players depending on the format decided by registrants. We have done small fields split or full field with smaller goals.

In 08UG we have 8 players, it would be great to get more so we can build two groups to play in a hat draw. Teams can be from 7-10 players depending on the format decided by registrants. We have done small fields split or full field with smaller goals.

In 10UB we have 20 players, it would be great to get more so we can build four teams to play in a rotation. Teams can be from 7-10 players and often are altered on game day to maximize playing time and create a balanced game.

In 10UG we have 14 players, it would be great to get more so we can build at least two teams to play in a hat draw or if we get more playing in a rotation. Teams can be from 7-10 players and often are altered on game day to maximize playing time and create a balanced game.

In 12UB we have 38 players, it would be great to get more so we can build six teams to play in a rotation. Teams can be from 7-10 players and often are altered on game day to maximize playing time and create a balanced game (altered to balance based on attendees at the game).

In 12UG we have 14 players, it would be great to get more so we can build three teams to play in a rotation. Teams can be from 7-10 players and often are altered on game day to maximize playing time and create a balanced game (altered to balance based on attendees at the game).

In 15UB we have 21 players, it would be great to get more so we can build four teams to play in a rotation. Teams can be from 7-10 players and often are altered on game day to maximize playing time and create a balanced game (altered to balance based on attendees at the game).

In 15UG we have 7 players, it would be great to get more so we can build at least two teams to play in a hat draw. In the past we had to do co-ed, we do not want to do that, ask your friends if they plan to play. We are determined to get a girls 15U going for Winter 1, and I need a minimum of 12 players. Teams can be from 7-10 players and often are altered on game day to maximize playing time and create a balanced game (altered to balance based on attendees at the game).

All games will be played at the Corvallis Sports Park. The 6 games are about 36 minutes long and are often scheduled on Saturdays from 12-6pm, with some games falling in the week between 4-6pm (there are no practices). This session will go from about 11/3 - 12/22, team notifications will happen by 10/28, with a schedule expected soon after.

The fee is $45 and will need to be paid by Credit Card when you sign up.
Note: Youth not currently playing AYSO's Fall soccer often need to pay the AYSO membership fee of $17.50.

Sign up Online: https://www.corvallisayso.org/registration/indoor.html

Like other AYSO programs we need volunteers for games to run, referees need to be trained as referees, but Team Managers/Coaches can be a current referee, team manager, or team coach. Please consider signing up to volunteer in Blue Sombrero.

Thank You,
Luke Cotton - Region Commissioner
Jason Hower - Acting Indoor Soccer Coordinator
(Contact Jason: https://www.corvallisayso.org/form/contact.html?contact=indoor ).
(Play Up Requests: https://www.corvallisayso.org/form/special-request.html ).

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Hey Coach - Our Fall Season Winds Down
Fri 10/19/2018 4:54 PM

Our penultimate fall Saturday - where has the time gone?

I gave you a break from my ramblings last week, though I regret not taking the time to ask thank you again. So I’ll double up on the thanks this week. Thank you!

In the past, I have suggested that now is never a bad time to plan ahead, and this now, today, is no different, and maybe an even better time. As we head into out last week of activities - a Game Day, a week of practice, and then our last Game Day. Them - that’s it. We’re on to new activities, until next year, and then, before you know it, our spring season is upon us. That makes right now the time to prepare for the off-season.

INDOOR SOCCER

Signups are happening now for the first Indoor Soccer session. This is a fun way for players to continue developing their skills and game knowledge in a slightly different setting. Let your players know this is happening, from 8U up. More information is available at https://www.corvallisayso.org/programs/indoor.html

PLAYER EVALUATIONS

I cannot stress enough that this is the part of the season where you need to think seriously about how your players are developing, and make notes about where they are. Each year, after spring season, we will use player rating information from coaches to help form teams - our Second Philosophy is Balanced Teams, and the work by our coaches to keep track of how our players are doing is the our primary tool.

With that in mind, if you have not yet, please start a chart, a notebook, any kind of system that works for you, and prepare your notes to help you rate your players when the time comes. If you have already done this, add a column to your notes and see how they are doing over time. This is very important to start in the fall, for a variety of reasons not the least of which that some players may not return in the spring due to a variety of circumstances, and our fall data is the only data we have.

We want our coaches to evaluate their players skill level in relation to other teams you have faced – not just in relation to your own team. A player who may be a 7 on my team may only be a 5 when compared to other teams we have faced. Evaluate players on age level appropriate skills: e.g. the 10U players are not expected to know how to head the ball, but a 15U player who can head in goals off corner kicks may merit a higher rating than one who cannot.

Finally, Don’t stack rank your team, but don’t give them all the same rating, either. As a coach, it is your responsibility to differentiate your player talent. As we are halfway through the season, you have seen a variety of skill levels on players from other teams - try to evaluate your players in the big picture of all the players you’ve seen, not just your own team.

Player evaluations is a huge help for us, so thank you in advance for taking the time to make notes.

GAME CARDS

Another repeat reminder: Please take the time to complete the information on the cards properly - and legibly. The critical information that helps us use these cards after a game include:

Age Group, Team Name, Coach’s and Assistant Coach’s names, and the Roster, numerically by uniform number.

I went searching through the game cards last week looking for some information, and the number of incomplete cards was, well, disappointing. You would be surprised how many teams have no name, or coach. And very few rosters numerically by uniform number. Please remember that these cards are used by folks to collect data to help us improve our programs - please help them out by doing your part.

One thing we discover when looking through game cards is Lopsided Games. Look, when you have two teams competing, one team is going to win, and one will lose, score-wise, but how that happens can embody good sportsmanship on both sides of the score. If you are in a blowout, it's up to you, the coaches, to make it a better situation than a runaway train. Some things to consider include if one or two players are scoring multiple goals, three or four or more, how can you move things around so other players get a chance to shoot on net? If you are up by six, seven, or more points at halftime and don't work to mitigate a blowout, you're not helping either side, really. Some ideas for your reference can be found here: https://drive.google.com/open?id=0B3out4aNUjD-ZnUyUDNTaDc5X0k

It’s been a long season for some, for others, it’s gone in the blink of an eye. Either way, we’re near the end of our season, and I can’t thank you enough for stepping up and making opportunities for our kids to learn and play soccer. You’ve given your time and your energy to help your team along its way to whatever goals you set for the season. It’s not easy, but hearing a “thanks, Coach!” from a player is a great reward. As we head into the end of this fall season, it can be useful to remember what the best teacher of the game is: the game itself.

You still have a game plan and practice activities you want to do, but, before it’s too late, don’t forget to let the game do some teaching, too. Now’s the time to let them play, to put onto the field what you’ve helped put in their brains and bodies about the game.

Sit back and enjoy watching them play.

I’ve enjoyed watching the teams progress on all our fields this fall, and it would not happen without you.

Thank you.
Eric Gleske
AYSO Region 149 Coach Administrator
AYSO Certified Coach Instructor
AYSO Advanced Coach

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[CorvallisAYSO] Indoor Soccer Registration Online
Sat 10/6/2018 7:42 AM

Hello AYSO Families,

Players from divisions 8U - 15U are invited to sign up for the indoor soccer winter session 1. Register online with your Blue Sombrero account (here). This program is an extension of AYSO and will remain consistent with its philosophies. We will try to form balanced teams based on responses to a question regarding player ability and player age.

All games will be played at the Corvallis Sports Park. Games are about 36 minutes long and are often scheduled on Saturdays from 12-6:30pm, Tue, Wed, or Fri 4:10-5:40pm (there are no practices). This session will go from about 11/3 - 12/15, team notifications will happen by 10/28, with a schedule expected soon after.

The fee is $45 and will need to be paid by Credit Card when you signup.

[> Signup Online <]

Notes: See the FAQ online (here). Players not currently playing AYSO's fall soccer often need to pay the AYSO membership fee of $17.50. Looking to play up a division? Register online & submit your request (here).

Thank You,
Jason Hower
Indoor Soccer Coordinator (here)

P.S. We are looking for an Indoor Coordinator for season 2, can you help? Contact me.

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[CorvallisAYSO] Info & Board Contacts
Sat 10/6/2018 6:23 AM

Hello All AYSO Volunteers,

Few items to look over...

Gone 10/7-10/19
I will be out of the country from 10/7-10/19 with little access to email, please look at the table at the end of the email to see the relevant contacts to get answers/help.

Forms, Documents, & General Info
I have had a number of folks asking about various documents or division info, you can find most documents in the info center, including Player Release and Player Injury Forms (send those to the safety director)
https://www.corvallisayso.org/about/infocenter.html

Open Volunteer Positions
We need help finding volunteers for the following positions, some positions are for folks that will be done at the end of this school year.

  • Child & Volunteer Protection Advocate - Help verify volunteers & resolve disputes.
  • Treasurer Apprentice - Manage region funds/accounts.
  • Indoor Soccer Coord. Apprentice - Run indoor soccer seasons 1 & 2.
  • Girls Team Formation - Coordinate a division and help guide girls division coordinators.
  • Division Coordinators: 06UG, 08UG, 15UG, & 19UC.
  • Fields Coordinator - Contact volunteers & coordinate field projects/tasks.
  • Picture Day Coordinator - Schedule team pictures and distribute picture day items.
  • Summer Camp Coordinator - Help find housing for coaches and get items to the fields for the camp.

Have them apply for the position at the link below, not all of the above positions are board positions (the first 4 are board positions).
https://www.corvallisayso.org/form/board-application.html

 

Volunteer Help Area
Anton Grube
Commissioner Asst.
General issues with communications or help with volunteer conflicts.
Andy Ungerer
Registrar
Blue Sombrero issues/questions &
Online Payment or Registration questions/issues.
Jason Hower
Indoor Soccer Coord.
Indoor Soccer program questions (Registration is Open)
Eric Gleske
Coach Admin.
Coach related questions/issues. AYSOU training questions.
Catalina Segura
Team Manager Admin.
Team management/communications related questions/issues.
Toby Westberry
Safety Director
Player or volunteer injury/safety related questions/issues/concerns.
Any questions about game day helper signups.
Chris Jordan
Referee Admin.
Referee related questions/issues and questions about referee scheduling. AYSOU Training questions.
Brian Dolan
Fields Support Specialist
Field lining and field maintenance questions.


Have a great few weeks,
Luke

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[CorvallisAYSO] EXTRA Teams & Practices
Sat 10/6/2018 5:18 AM

Hello 15U EXTRA Program Parents & 15U Core Coaches,

EXTRA is designed as an additional opportunity to play outside of the main recreational program (Core). With that, please remember that players should be following the guidelines below.

EXTRA could add one game and one practice to a player’s week. The player must attend at least one Core practice per week. If your EXTRA team runs two training sessions in a week, you need to ensure the rule prior is followed. In other words, just three training sessions are likely in a week (2 Core 1 EXTRA or 1 Core 2 EXTRA). If you are missing Core practices because of EXTRA or another overlapping activity, the priority goes to the Core practice.

If your player is missing a practice or game, in any situation, please communicate with the coach.

I have received multiple emails from coaches about EXTRA players not showing to any Core practices. Please do not devalue the time and effort the EXTRA and Core coaches are putting in, nobody in our region gets a discount or is paid for the hours they volunteer. Coaches are tasked with building/creating exercises for each training session, those exercises often have a required number of participants, low numbers can ruin those planned activities. Again, whatever it might be, communicate with the coach and help keep the volunteering spirit alive.

What happens if a player does not show to Core practices or communicate with the coach? That would tell me that the individual does not want or need EXTRA.

Thank You,
Luke Cotton

P.S. - In coach training I tell coaches that players that show up or are communicative should be given priority for playing time & field placement choice, no matter the skill level. The theory is that a non-communicative or non-attending player is likely playing or doing other activities.

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Hey Coach - Smack in the Middle of the Season
Fri 10/5/2018 6:27 PM

Hey Coach -

Here we are, smack dab in the middle of the fall season, and it’s time to think about the future. But first, thank you for getting us here!

This week: Game Cards, Player Evaluations, and Paperwork

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GAME CARDS

A number of coaches have been turning in game cards that are filled out improperly. Please take the time to complete the information on the cards properly - and legibly. The critical information that helps us use these cards after a game include: Age Group, Team Name, Coach’s and Assistant Coach’s names, and the Roster.

Please complete the roster according the instruction on the card: All team players must be listed in order by Jersey #. Please do not fill in the roster part of the card alphabetically by name. Last week I was shown a roster that was names only, not alphabetical, with no jersey numbers.

Why is this important? During the game, the referees use the cards to keep track of goals scored. It is very likely that your referees might not know any of your players by name, and having the players listed by jersey number makes it very easy for a referee to locate a player on the card - numerical order reduces the chance of “refrigerator blindness” trying to locate a player on the card while trying to keep the game moving. Referees at 15U and 19U do not mark players out by quarters - you have to keep your own records of player time.

Do these cards matter? Yes, they do. We collect them after games, and the data they provide can be useful in post-game follow ups for referees and coaches alike. So, please, take the time to fill them out correctly to make life easier for our referees.

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PLAYER EVALUATIONS

This Saturday is our fourth Game Day, so after this we are on the downhill slope to the end of the seven week fall season.* I have asked you to make notes of your players in the past, and even if you have not done so, this is the part of the season where you need to think seriously about how your players are developing. Each year, after spring season, we will use player rating information from coaches to help form teams - our Second Philosophy is Balanced Teams, and the work by our coaches to keep track of how our players are doing is the our primary tool.

With that in mind, if you have not yet, please start a chart, a notebook, any kind of system that works for you, and prepare your notes to help you rate your players when the time comes. This is very important to start in the fall, for a variety of reasons not the least of which that some players may not return in the spring due to a variety of circumstances, and our fall data is the only data we have.

We want our coaches to evaluate their players skill level in relation to other teams you have faced – not just in relation to your own team. A player who may be a 7 on my team may only be a 5 when compared to other teams we have faced. Evaluate players on age level appropriate skills: e.g. the 10U players are not expected to know how to head the ball, but a 15U player who can head in goals off corner kicks may merit a higher rating than one who cannot.

Finally, Don’t stack rank your team, but don’t give them all the same rating, either. As a coach, it is your responsibility to differentiate your player talent. As we are halfway through the season, you have seen a variety of skill levels on players from other teams - try to evaluate your players in the big picture of all the players you’ve seen, not just your own team.

*Yes, you can argue the season is eight weeks this year, if you include our Opening Day, but I’m using the old method of counting the season by Game Days.

---------------

PAPERWORK

From time to time, as much as we want to avoid it, stuff happens. When that stuff is a player injury, it is important to document the injury, especially if concussion symptoms are reported. Incident Report forms are available in the Safety Shack on Saturdays, or your can download them from our Information Center. If a player leaves because of a concussion, that player cannot return to AYSO activities - this includes practices - until a doctor or appropriately licensed medical professional completes the AYSO Participation Release form.

Both those forms, the Incident Report Form and the AYSO Participation Release Form are among the many useful documents in the Information Center.

Time goes by quick - it's wild to realize we're already halfway done. Thank you for your hard work and dedication to helping our kids have fun learning soccer.

With thanks,

Eric Gleske

AYSO Region 149 Coach Administrator

AYSO Certified Coach Instructor

AYSO Advanced Coach

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

[CorvallisAYSO] Final Pictures Today 9/29
Sat 9/29/2018 8:01 AM

Hello All 6U-19U Families,

If you did not have pictures on 9/22, your pictures should be today 9/29 before your game. Arrive 10min before your picture time. If you would like an individual/family picture (you & player or player in referee uniform), you can have it taken today, just talk to the photographer.

Additional Details:

  • Players need the order form IN HAND with minimum of first name, last name, and team name written on it. Some additional order packets will be at the event.
  • Photos will be taken near the trees by field 101.
  • Please be ready as a team 10 min prior to your scheduled photo time.
  • The team photo will need someone working to input names in order after the picture.
  • You can go online in the few weeks and order: 4nsp.com > Team > Search Group "AYSO" > Select Region 149.
  • Picture orders can get picked up in mid October, they will be in team manager folders.

NOTE: Games should be shortened to ensure they are done before the next game.

Thanks,
Luke Cotton - Acting Picture Day Coordinator

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Hey Coach - Week 3, Sensing changes...
Fri 9/28/2018 5:31 PM

Hey Coach,

What a difference a week can make… From Week 1 to Week 2, and now we are at Week 3. What will we see for growth in our players this week? Because it’s always something from week to week: better touches, better passes, better thinking… It’s what we do. It’s who we are. And I thank you for your part in that.

Each week I try to think about what I’ve seen in the past week and how to share it with you in an email. I usually try to hook my thoughts around one of our Six Philosophies, but this week let’s look at what our Philosophies are there to support, namely our Vision: To provide world class youth soccer programs that enrich children's lives.

Our Vision sets out our purpose in three simple words: enrich children’s lives. We support this Vision with our Mission to develop and deliver quality youth soccer programs which promote a fun, family environment based on AYSO's Six Philosophies.

(Be prepared, at any time, for a pop quiz on our Philosophies. You should know them by heart and incorporate them in all you do, because they are the pillars upon which our Mission rests.)

Promoting a fun, family environment for our kids to play soccer is hard work. It requires all of us to think about every child’s development as a player, not just about whether the day has a W or an L for your own team. Your game plan for Saturday should take into account what you’ve worked on as a team this past week, even the week before. Always be building up skills and knowledge in your players, so they can grow.

In my Coach Training sessions, I like to suggest that on Saturdays there are three teams at work: Team A and Team B are the players on the field. Team C is our dedicated volunteers, our Coaches and Referees, working together to create a fun, family environment in which our kids can learn the game the best way - by playing.

What we do, we do for our kids in our community. Saturdays are all about the kids on the field. All of them. That’s why AYSO promotes our activities under the Kids Zone program. Everyone, parents, spectators, and volunteers, are expected to observe the Kids Zone Guidelines:

  1. Kids are No. 1
  2. Fun – not winning – is everything
  3. Fans only cheer, and only coaches coach
  4. No yelling in anger
  5. Respect the volunteer referees (emphasis added by me)
  6. No swearing or abusive behavior
  7. No alcohol, tobacco or drugs
  8. No weapons
  9. Leave no trash behind
  10. Set a proper example of sportsmanship

It is my opinion that those guidelines could be better ordered. Setting a proper example of sportsmanship should be right up there after Kids are No. 1, since everything else follows, especially numbers 4, 5, and 6. Especially number 5. Sad to say, but I’ve had a few comments already this year about a few (very few!) coaches talking to referees about calls - mostly after the game. Our referees are all volunteers, just like you, and they can make mistakes. If you have an issue with a referee, let me know, or let Chris Jordan, our Referee Administrator, know. Do not try to resolve it in the game, or even on the field after the game, and certainly not in front of the players.

Soccer is a game, and our Saturdays are a place for our kids to have fun while learning the game. We’re here to enrich children’s lives. It’s a tough job, and I appreciate all you’re doing to help us meet that Vision.

I’ll be in Lebanon for my daughter’s game most of the morning tomorrow, so I’ll only get see some of you on the fields when I get back.

With thanks,
Eric Gleske
AYSO Region 149 Coach Administrator

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Picture day - Remainder
Fri 9/21/2018 1:35 AM

Dear Team Managers

Picture day is coming up!

Picture day for each team is either next Saturday 9/22 or Saturday 9/29. The Schedule for each team appears in the team page in Blue Sombrero as a “practice remainder” or you can check here for the 22nd and the 29th. If your week is this Saturday 9/22, make sure your team is aware of the schedule. Photos will be taken near the trees by field 101. You should ask team members to arrive 20 minutes ahead of time with the complete uniform on. The team needs to be absolutely ready 10 min prior to your scheduled photo time. This is a tight schedule!

The team photo will need someone working to input names in order after the picture. Team managers should help with this so the coaches can get to the game on time.

Make sure that each player has Order form IN HAND with minimum of first name, last name, and team name written on it. Some additional order packets will be at the event.

Best
Catalina

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[CorvallisAYSO] Picture Days Sat 22 & 29
Wed 9/19/2018 12:02 AM

Hello All 6U-19U Families & All Volunteers,

Pictures are the next few Saturdays 9/22 & 9/29. You should see a "practice reminder" with the location as picture day. That is the time of your photos. Arrive 20min before your picture time.

Additional Details:

  • Players need the order form IN HAND with minimum of first name, last name, and team name written on it. Some additional order packets will be at the event.
  • Photos will be taken near the trees by field 101.
  • Please be ready as a team 10 min prior to your scheduled photo time. This is a tight schedule.
  • If your team is late or we get behind, we will do our best to get your team in before your game or reschedule you for September 29th.
  • The team photo will need someone working to input names in order after the picture. Coaches, please ask team managers to help with this so you can get to your game on time.
  • You can go online afterword and order: 4nsp.com > Teams > Search Group "AYSO" > Select Region 149.

NOTE: Games should be shortened to ensure they are done before the next game.

Thanks,
Luke Cotton - Acting Picture Day Coordinator

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Surprise event this Saturday - youth soccer matches to ref!
Tue 9/18/2018 10:29 AM

Region 149 referees,
4 days until our next opportunity to ref! How are you going to pass the time, make the day come sooner? I know, sign-up for matches this week and the next and the next and the next...

40 openings for this week.

Some confusion last week since there were multiple Saturdays showing in the schedule - make sure you check which Saturday you are signing up for. We had the problem last week, albeit a good problem to have, that too many refs (4 or 5) showed up for some matches since you were not tracking which week you were assigned to that time-slot. Don't panic and avoid signing up! One thing that I would like everyone to do is to check-in at the ref shed when you first get to the fields. Look at the printed schedule, confirm your assignment (position, time, filed, rest of your team), and put a check mark by your name so we know that you're at the fields.

Keep the comments coming on the game cards - yes, I do read them all. But, please print your name neatly at the bottom so I know who was on each match. Also, fill out the game cards - just takes a minute - complete the back (field, time, date, behavior of players/spectators/coaches), and make sure that the coaches have filled in the front.

Thank you for volunteering with AYSO!
Chris

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{CorvallisAYSO} Core ... Team Roster
Fri 9/14/2018 10:10 PM

Hello Team Volunteers,

Please review your allocated team volunteers & players as of 9/14 @ 5pm, you could also have new players added after Saturday 9/15.

Saturday 9/15: This is the first official game day, look at the bottom of this email to see if you are tasked with setting up or cleaning up a field Saturday. Many of you have been asking about specific forms or uniform requests, take a look at the Info Center (here) for relevant documents or request forms.

# =-=-=-=-=-=-=-=-=-=-=-=-=-=-=-= VOLUNTEERS =-=-=-=-=-=-=-=-=-=-=-=-=-=-=-= #

Training Notes: Some folks have conditionally been signed off, that does not show here. Intermediate coach certifications have not been input, and some referee trainings are pending final pieces to get signed off. Please email me (This email address is being protected from spambots. You need JavaScript enabled to view it.) if you are missing a training that you took.

(Volunteers: Youth cannot be added, Adults can only show one role with a team)

# =-=-=-=-=-=-=-=-=-=-=-=-=-=-=-= PLAYERS =-=-=-=-=-=-=-=-=-=-=-=-=-=-=-= #

If not a Volunteer, they are a helper. Remind families to sign up online to help on game day (CorvallisAYSO Homepage > Helpers button).

Need Uniform? Please fill out the request form (here).
Uniforms Note: We placed the order from Saturday, we hope they will be delivered before the 22nd, if not we will reschedule some team photos to the 29th.

Need Insurance Form? If it was not in your team folder (brown shed), please ask the parent to print off the form and provide it to the coach. Parents login and click the View/Print form link next to the players name.

(Players: You cannot update roster contact details, but parents can)

# =-=-=-=-=-=-=-=-=-=-=-=-=-=-= SATURDAY TASKS =-=-=-=-=-=-=-=-=-=-=-=-=-=-= #

No field setup or take down needed this Saturday.

#-=-=-=-=-=-=-=-=-=-=-=-=-=-= GAME SCHEDULE =-=-=-=-=-=-=-=-=-=-=-=-=-#


Thank You,
Luke Cotton - Region Commissioner
-Not a volunteer for the team? Email me to be removed.-

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[CorvallisAYSO] Game Day 9/15
Fri 9/14/2018 9:50 PM

All 6U-19U Families,

9/15 Game Day Reminders...

  • Arrive Early (schedule)
  • Wear Team Uniform (or team colors) & Shin Guards
  • Jersey must be on top, undershirt/sweatshirt is okay (no zippers & avoid hoods) (equipment)
  • Field/Location (map) (15U Teams Travel)
  • Sit just off the Spectator sideline (conduct) (rules)

See you on the pitch,
Luke

Team Managers: Remember to hand out the Picture Day packets from your team folder.
10U+ Coaches: Remember to fill out your Game Card.

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Hey Coach - Week 2 - Ready for Game Day? (8U VERSION)
Thu 9/13/2018 11:18 PM

Hey Coach -

Game Day approaches - thank you for your hard work getting your team ready for the first match of the season. Here are a few things to keep in mind as you head into match play.

This week:

  • Planning for the Game
  • The 8U Match
  • Planning Practice Sessions

MAKING A GAME PLAN

When you arrive at your field on Saturday, you and your team know what you’re doing, right? It may seem obvious, but make sure your team and families know what field and what time they need to be at Adams on Saturday. You should have your team arrive early enough to warm up and go over positions and substitutions. Don’t forget you will need a bit of time right before your match for the referees to inspect your team’s equipment and briefly go over the major rules.

It is important to be prepared, because your match needs to start on time. Saturdays are a complicated, interwoven schedule that combine teams and fields and volunteers to make a match happen. WIth many families having multiple players - and thank you doubly and trebly to our coaches who coach multiple teams! - there are a lot of moving parts to the Saturday schedule. If games start late, they will be cut short to end on time so there is no downstream impact on the next games for that field, or for referees scheduled elsewhere, etc.

I like to plan out my game the night before. Knowing who will be there (because we’ve talked with our players) makes it easy to plan out your quarters. Know who will be playing where on the field, and who will be sitting as a substitute for each quarter. If you have it all written out the night before, it makes it that much easier to focus on getting the players warmed up and ready to take the field after the referees do their inspection.

NEW GAME SETUP FOR 8U

Instead of playing your entire roster in a 5v5 match on one field, you will split your roster into two smaller teams, as will the other team. Team 1 will have an A and B squad, and Team 2 will, too. A plays A and B plays B in 4v4 matches - and it is worth noting that “A” or “B” don’t mean one team is “better” than the other - you can balance your squads evenly. From week to week, you can mix them up to keep adjusting the balance, too.

The advantage of the 4v4 matches is that more players will get more touches in a match setting, building their ball handling and kicking skills. At the 8U level, our Coach/Ref volunteers manage the game, and can be on field with their squad. Between the two rosters, there should be a combined total of 4 Coach/Ref volunteers, which should provide proper coverage on each field.

At 8U we do not use lineup cards. With the changes to the match setting, and with the squads changing week to week, it’s not necessary to collect these cards from each match. With no lineup card in use, it is important that each coach pay attention to playing time for each player. All players must play at least half a match, and no player can play a full match unless all others have played at least three-quarters. You might consider keeping your own lineup card, with extra space to make a note or two about each player, and even to keep track of score to avoid lopsided games. This will be helpful at the end of the season when we ask for player evaluations/ratings, which will be useful when building teams for next year to help with our Balanced Teams philosophy.

PLANNING FOR PRACTICES

What happens at your match on Saturday will inform what you will be working on next week at practice. To that end, it may be useful to take a few notes. At the very least, you can keep track of who played where or for how long. Maybe your team needs to work on passing, or just spreading out. Use your Coaching Eye to evaluate where to start tuning up your team.

And don’t forgot to pay attention to what works, too. Obviously, if someone scores a goal, something worked - and probably two or three plays before your player kicked it into their net something else worked first, making it all possible. Who made that penetrating pass? How many deserve an assist? Even without goals being scored, there will be much that works - be sure to note all forms of success, not just the final score.

During the match, the best thing you can do is involve your players who are waiting as substitutes in watching the game as it happens. When it’s their turn to go in, they will already have found something to work on, and put it to immediate use.

Finally, when the match is done, don’t forget to demonstrate good sportsmanship. Thank the other team - and thank the referees, who are volunteers, just like you. It is important to remember that this is a new thing for everyone involved. Players are on a new team. Many coaches are new at this, or new to this age group. Remember the goal you set for the season (Have fun playing soccer!) and your philosophy of coaching. Your role is to provide a fun environment for players to play and to learn the game while they play.

I will never be able to thank you enough for taking the time to be an AYSO Coach. I hope your matches all go well, and everyone has a great time.

Eric Gleske

AYSO Region 149 Coach Administrator

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Hey Coach - Week 2 - Ready for Game Day? (10U VERSION)
Thu 9/13/2018 11:29 PM

Hey Coach -

Our first full Game Day approaches - thank you for your hard work getting your team ready for the first match of the season. Here are a few things to keep in mind as you head into match play.

Week 2:
Planning for the Game
Build Out Line
Planning Practice Sessions



MAKING A GAME PLAN

It may seem obvious, but make sure your team and families know what field and what time they need to be at Adams on Saturday. Have your team arrive early enough to warm up, perhaps go over how you want your keeper to distribute the ball, how to play/cover a goal kick or a corner kick, and go over positions and substitutions. For many teams, 20-30 minutes seems to work. Don’t forget you will need a bit of time right before your match for the referees to inspect your team’s equipment and briefly go over the major rules.

Saturdays are a complicated, interwoven schedule that combine teams and fields and volunteers to make a match happen. With many families having multiple players - and thank you doubly and trebly to our coaches who coach multiple teams! - there are a lot of moving parts to the Saturday schedule. If games start late, they will be cut short to end on time so there is no downstream impact on the next games for that field, or for referees scheduled elsewhere, etc.

Knowing who will be there (because we’ve talked with our players) makes it easy to plan out your quarters. Know who will be playing where on the field, and who will be sitting as a substitute for each quarter. Fill out your game card the night before. (Note: When filling out your game card, list your players by uniform number, not by name. This helps the ARs quickly mark off your substitutes each quarter.) If you have it all written out the night before, it makes it that much easier to focus on getting the players warmed up and ready to take the field after the referees do their inspection.

BUILD OUT LINE

One thing to remind your players before the match is how the Build Out Line works. The Build Out Line was developed as a Player Development Initiative under US Soccer, and only introduced in spring 2017. Many players, coaches, and referees are still getting used to it. You can review the guidance we’ve offered using this link: Build Out Lines

The purpose of the build out line is to offer players for whom keeper is a new position at 10U the opportunity to develop the skill of distributing the ball, putting it into play, without as much immediate pressure.

The question I’ve been asked the most frequently is: “Does my keeper need to wait for the other team to get past the BOL before putting the ball in play?” The answer is no, they don’t. Ideally your keeper will play the ball out to the side, and their teammates will learn to create a target for their keeper towards the side of the field instead of in the middle, in front of the goal. If a keeper can play the ball to a teammate before the other team is past the BOL, that is fine. Once another teammate touches the ball from the keeper, play is “On” and the opposing team can move to play the ball.


PLANNING FOR PRACTICES

What happens at your match on Saturday will inform what you will be working on next week at practice. To that end, it may be useful to take a few notes. At the very least, you can keep track of who played where or for how long. Maybe your team needs to work on throw-ins, or goal kicks, or just spreading out. Use your Coaching Eye to evaluate where to start tuning up your team.

And don’t forgot to pay attention to what works, too. Obviously, if someone scores a goal, something worked - and probably two or three plays before your player kicked it into their net something else worked first, making it all possible. Who made that penetrating pass? How many deserve an assist? Even without goals being scored, there will be much that works - be sure to note all forms of success, not just the final score.

During the match, the best thing you can do is involve your players who are waiting as substitutes in watching the game as it happens. When it’s their turn to go in, they will already have found something to work on, and put it to immediate use.


Finally, when the match is done, don’t forget to demonstrate good sportsmanship. Thank the other team - and thank the referees, who are volunteers, just like you. It is important to remember that this is a new thing for everyone involved. Players are on a new team. Many coaches are new at this, or new to this age group. Remember the goal you set for the season (Have fun playing soccer!) and your philosophy of coaching. Your role is to provide a fun environment for players to play and to learn the game while they play.

I will never be able to thank you enough for taking the time to be an AYSO Coach. I hope your matches all go well, and everyone has a great time.

Eric Gleske

AYSO Region 149 Coach Administrator

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Hey Coach - Week 2 - Ready for Game Day? (12U+ VERSION)
Thu 9/13/2018 11:39 PM

Hey Coach -


Game Day approaches - thank you for your hard work getting your team ready for the first match of the season. Here are a few things to keep in mind as you head into match play.

This week:
Planning for the Game
Planing Practice Sessions

MAKING A GAME PLAN

It may seem obvious, but make sure your team and families know what field and what time they need to be at Adams on Saturday. Have your team arrive early enough to warm up, perhaps go over how you want your keeper to distribute the ball, how to play/cover a goal kick or a corner kick, and go over positions and substitutions. For many teams, 20-30 minutes seems to work. Don’t forget you will need a bit of time right before your match for the referees to inspect your team’s equipment and briefly go over the major rules.

Saturdays are a complicated, interwoven schedule that combine teams and fields and volunteers to make a match happen. With many families having multiple players - and thank you doubly and trebly to our coaches who coach multiple teams! - there are a lot of moving parts to the Saturday schedule. If games start late, they will be cut short to end on time so there is no downstream impact on the next games for that field, or for referees scheduled elsewhere, etc.

Knowing who will be there (because we’ve talked with our players) makes it easy to plan out your quarters. Know who will be playing where on the field, and who will be sitting as a substitute for each quarter. Fill out your game card the night before. (Note: When filling out your game card, list your players by uniform number, not by name. This helps the ARs quickly mark off your substitutes each quarter.) If you have it all written out the night before, it makes it that much easier to focus on getting the players warmed up and ready to take the field after the referees do their inspection.

PLANNING FOR PRACTICES
What happens at your match on Saturday will inform what you will be working on next week at practice. To that end, it may be useful to take a few notes. At the very least, you can keep track of who played where or for how long. Maybe your team needs to work on throw-ins, or goal kicks, or just spreading out. Use your Coaching Eye to evaluate where to start tuning up your team.

And don’t forgot to pay attention to what works, too. Obviously, if someone scores a goal, something worked - and probably two or three plays before your player kicked it into their net something else worked first, making it all possible. Who made that penetrating pass? How many deserve an assist? Even without goals being score, there will be much that works - be sure to note all forms of success, not just the final score.

During the match, the best thing you can do is involve your players who are waiting as substitutes in watching the game as it happens. When it’s their turn to go in, they will already have found something to work on, and put it to immediate use.

Finally, when the match is done, don’t forget to demonstrate good sportsmanship. Thank the other team - and thank the referees, who are volunteers, just like you. It is important to remember that this is a new thing for everyone involved. Players are on a new team. Many coaches are new at this, or new to this age group. Remember the goal you set for the season (Have fun playing soccer!) and your philosophy of coaching. Your role is to provide a fun environment for players to play and to learn the game while they play.

I will never be able to thank you enough for taking the time to be an AYSO Coach. I hope your matches all go well, and everyone has a great time.

Eric Gleske

AYSO Region 149 Coach Administrator

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Urgent-Help_need_volunteering positions
Wed 9/12/2018 9:57 PM

Hi Managers

Please read and communicate to you teams information about:

DAY GAME SIGN UP – We need your help!

We are struggling filling up all the volunteering positions. We have missing volunteers in concessions and the safety stand this Saturday. If we can’t find volunteers we won’t be able to offer these to the community. Please remain non-volunteer families (those that are not coaches, referees, or team managers) that it is expected for them to volunteer at least once per season (they can sign up here). You can check whether or not parents from your team have signed up (here) and either thank your team for contributing or encourage them to sign up. Consider identifying those non-volunteer families in your team that have not yet signed up and contact them directly. Remember this is a volunteering run organization.

PICTURE DAY

September 22 or 29 will be a picture day. Make sure your team is aware that pictures will happen on this date.

All the best,

Catalina

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[CorvallisAYSO] Picture Day Schedule
Sat 9/8/2018 4:52 AM

Hi Team Managers & Head Coaches,

Below are the times for picture day, it will look like a practice time in your Blue Sombrero calendar. We will have two days as options, if you need to move to another day, reply to this email with either the 22nd or 29th and a requested time. We only have 3 photographers for each day so things will be tight and players will need to be ready in advance.

Managers: Please pickup the picture day packets in your team folder today 9/8 (AYSO Brown Shed), and write your picture day time on it (if the time is agreeable for the coach).

Team
Date
Start Time
Kiwis
9/22/2018
8:00
Bears
9/22/2018
8:00
Blitz
9/22/2018
8:00
Bobcats
9/22/2018
8:10
Eclipse
9/22/2018
8:10
Illusion
9/22/2018
8:10
Magic
9/22/2018
8:20
Mystics
9/22/2018
8:20
Timberwolves
9/22/2018
8:20
Bats
9/22/2018
8:30
Blast
9/22/2018
8:30
Dragons
9/22/2018
8:30
Grizzlies
9/22/2018
8:40
Kangaroos
9/22/2018
8:40
Knights
9/22/2018
8:40
Cougars
9/22/2018
9:00
Falcons
9/22/2018
9:00
Pacers
9/22/2018
9:00
Sparks
9/22/2018
9:10
Tide
9/22/2018
9:10
Wolverines
9/22/2018
9:10
Cyclones
9/22/2018
9:20
Darts
9/22/2018
9:20
Encore
9/22/2018
9:20
Power
9/22/2018
9:30
Rams
9/22/2018
9:30
Shadow
9/22/2018
9:30
Ninjas
9/22/2018
9:40
Peppers
9/22/2018
9:40
Velez-Sarfield
9/22/2018
9:40
Buffaloes
9/22/2018
9:50
Colts
9/22/2018
9:50
Eagles
9/22/2018
9:50
Cheetahs
9/22/2018
10:00
Cruisers
9/22/2018
10:00
Dynamite
9/22/2018
10:00
Flame
9/22/2018
10:10
Hawks
9/22/2018
10:10
Canaries
9/22/2018
10:30
Clovers
9/22/2018
10:30
Cowboys
9/22/2018
10:30
Dewdrops
9/22/2018
10:40
Koalas
9/22/2018
10:40
SunDevils
9/22/2018
10:40
Firebirds
9/22/2018
11:00
Lasers
9/22/2018
11:00
Pumas
9/22/2018
11:00
Sharks
9/22/2018
11:10
Suns
9/22/2018
11:10
Wildcats
9/22/2018
11:10
Avalanche
9/22/2018
11:30
Blaze
9/22/2018
11:30
Jewels
9/22/2018
11:30
Peacocks
9/22/2018
11:40
Mets
9/22/2018
11:45
Mustangs
9/22/2018
11:45
Seahawks
9/22/2018
11:50
Vipers
9/22/2018
11:55
Hornets
9/22/2018
12:00
Jaguars
9/22/2018
12:00
Bulls
9/22/2018
12:30
Butterflies
9/22/2018
12:30
Penguins
9/22/2018
12:30
Rainbows
9/22/2018
12:40
Ajax
9/29/2018
8:00
City
9/29/2018
8:00
Force
9/29/2018
8:00
Impact
9/29/2018
8:10
Rockets
9/29/2018
8:10
Vikings
9/29/2018
8:10
Apex
9/29/2018
9:15
Bearcats
9/29/2018
9:15
Kinetics
9/29/2018
9:15
Dolphins
9/29/2018
9:30
Whitecaps
9/29/2018
9:30
Zenith
9/29/2018
9:30
Bluebirds
9/29/2018
10:30
Diamondbacks
9/29/2018
10:30
Mirage
9/29/2018
10:30
Patriots
9/29/2018
10:40
Rush
9/29/2018
10:40
America
9/29/2018
11:00
Fire-Breathing-Rubber-Duckies
9/29/2018
11:00
Gorillas
9/29/2018
11:45
Cubs
9/29/2018
12:30
Internazionale
9/29/2018
12:30


Thanks,
Luke

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

[CorvallisAYSO] Opening Reminders
Sat 9/8/2018 5:32 AM

6U-19U Families,

Quick Reminders...

  • Arrive Early (20-30min before start time)(schedule)
  • No Jewelry (equipment)
  • Wear Uniform (if you have it yet)
  • Wear Shin Guards
  • Find Field (map)
  • Sit at Spectator side of field (conduct)
  • Have Fun!

* Used Equipment Donations/Sales will be by the AYSO Sheds 8-1pm. *

Have a great Saturday,
Luke Cotton - Region Commissioner

P.S. Happy Birthday AYSO Region 149, 40 Years in Benton County!

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

[CorvallisAYSO] Volunteers Today & Saturday 9/8
Fri 9/7/2018 7:01 AM

Hello Volunteers,

Thank you for volunteering this school year! The team meeting, trainings, and late drops or adds are tough over summer. I appreciate your flexibility and the investment of your time to help the 1,056 players this fall.

Now that the majority of you are in Blue Sombrero, here are further details for opening day. See the section that pertains to you...

Team Managers

(or coaches on teams w/o Team Managers)

NOTE: Team Manager training, for new folks, is on Monday, 9/10, from 06:00pm to 07:00pm at First Christian Church - 602 SW Madison Ave

Your Saturday Tasks:

  1. Arrive 30min early.
  2. Check team folder by Brown Shed for player legal forms (8U+)(handed to coach), game cards (10U+)(you could fill it out for the coach), & Picture Day Packets (Pic day time will assigned in BS, either 9/22 or 29).
  3. If uniforms were not retrieved earlier, pick them up at the info shed and distribute.
  4. If you have any missing uniforms or need to swap uniform sizes, talk to the folks at the info shed (it could be 2 weeks to receive an order, get them in this Saturday).
  5. Check if the coach needs anything or needs any help.
  6. Talk to the non-volunteer families about signups (Game Day & Fields Help), and inform them that they could signup for a slot at the info shed on Saturday or online.
  7. If you are doing any other items that need helpers, talk to the parents Saturday. It is your best day to actually have them present.
  8. Again, all uniform orders need to be done Saturday at the Info Shed.

Coaches

Friday: Coaches that did not take job training this year, please try to attend the coach refresher on Friday:

  • Coach Refresher 6U-8U | Friday 9/7 from 05:30pm to 06:30pm at First Christian Church - 602 SW Madison Ave
  • Coach Refresher 10U-12U | Friday 9/7 from 06:45pm to 07:45pm at First Christian Church - 602 SW Madison Ave
  • Coach Refresher 15U | Friday 9/7 from 08:00pm to 09:00pm at First Christian Church - 602 SW Madison Ave

Your Saturday Tasks:

  1. See Team Manager tasks 1-4, if no team manager, you are asked to do this.
  2. Gather and warm up / stretch players & check player equipment/uniform. FIFA 11+ can be a good method for a game day (here).
  3. Meet with the other coach to decide on areas for the practices & discuss any other items (short players, missing jerseys = pinnies, etc.).
  4. Take the field when the other teams are done. Should be 15min buffer between games.
  5. Run your training plan stage 1 and stage 3. Blank training plan sheet (here).
  6. Meet with the referee and setup your players in your formation.
    NOTE: referees might be rotating positions at quarters, this is to provide them with the experience of being a center referee (we need more people willing to center referee).
  7. Quick substitutions @ ref whistle, 10sec, no time to chat.
  8. Quick 2 min half, players get water, minor formation adjustments, little time to chat.
  9. Quick substitutions @ ref whistle, 10sec, no time to chat.
  10. Thank referees and recap with the players, compliment on completed goals or positive progress.
  11. Inform parents and players of next event.
  12. Again, ANY uniform or team equipment issues need to be taken care of / reported Saturday.

6U & 8U Referees

Your Saturday Tasks:

  1. Get whistle, if needed, from referee station by blue referee shed.
  2. YOUTH: get in touch with a referee in Blue by the blue referee shed.
  3. Arrive at field 10min after start (during team practice).
  4. While teams practice, identify all the other referees on that field.
  5. Ideally, all referees (especially new refs) will referee on Saturday. Work out a rotation with all the other referees present.
  6. Do an equipment check 5min before scrimmage time.
  7. Quickly meet coaches and just decide who is kicking and on what side each team sets. Not much time for a coin toss.
  8. Start on time so you can run 7min quarters, starting late could shorten that.
  9. Quick substitutions at the 7min mark.
  10. Quick half time, teams swap halves, you could swap with another referee if present.
  11. Quick substitutions after 7min from the start of half.
  12. End the match.

10U+ Referees

Friday: Referees that did not take job training this year, or just wish to attend, please attend the refresher on Friday:

  • 10U+ Referee Refresher | Friday 9/7 from 07:00pm to 09:00pm at Western View Center - 1435 SW 35th St

Your Saturday Tasks:

  1. Add your name to the board on Saturday or signup in Horizon Web Ref.
    NOTE: All new referees should be refereeing on Saturday.
  2. Place a check by your name on the referee schedule by blue referee shed.
  3. YOUTH: get in touch with a referee in Blue, Red, or Green by the blue referee shed.
  4. Get additional equipment, if needed, from referee station by blue referee shed.
  5. Arrive at field at least 20min before game/scrimmage time (during team practice).
  6. While teams practice, meet all the other referees on that field and gather game cards from Team Managers or coaches.
  7. Ideally, all referees (especially new refs) will referee on Saturday. Work out a rotation with all the other referees present.
    YES, you can rotate the center referee and multiple people should be encouraged to try it.
  8. Ask for an equipment check 5min before scrimmage time.
  9. Quickly chat w/ coaches and just decide who is kicking and go with the sides already set. Not much time for a coin toss.
  10. Start on time so you can run 7min quarters, starting late could shorten that.
  11. Quick substitutions at the 7min mark.
  12. Quick half time, teams swap halves, you could swap with another referee if present.
  13. Quick substitutions after 7min from the start of half.
  14. End the match.
  15. Fill out the game cards and return them to the white box by the referee shed schedule.

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Hey Coach - Week 1, Getting Started
Thu 9/6/2018 10:49 PM

Hey Coach -

Here we are close to the end of Week 1, getting ready for our new Opening Day on Saturday, and this early in the season can still be a bit confusing for many. So I will keep it fairly brief and share a few resources that may answer a few questions.

First, though, let me thank you for stepping up to coach this year. It is not possible for AYSO to work without volunteers, so, well, thanks. By now you should have registered as a volunteer and completed your Safe Haven and CDC Concussion courses, along with your Coach certification. You should have been getting e-mails if you are missing parts of your training. Yes, we can figure it out…

A Few Resources

AYSO KIDS ZONE
At AYSO, we want all players, coaches, families and volunteers to have fun. Kids Zone encourages fans on the sidelines, and anyone else nearby, to use positive language, show good sportsmanship in their attitude and behavior, and to create a great experience for every player. Kids Zone is a reminder that the AYSO soccer fields are a safe, friendly, happy, place for children to play. Here's a handy link you can share with your team families to help them understand the role they play on Saturdays: Kids Zone

WARMING UP

Warm-ups are an important part of the practice session and game day preparation, as they prepare the body for the workout it will receive in practice and games. A number of soccer programs have been adopting the FIFA-11 exercises. You can learn more from these links:

Players First overview video https://youtu.be/4HYcUd2L7FU

FIFA-11 kids program poster: https://footballmed.net/cdn/footballmednet/11+kids-poster.pdf
FIFA-11 manual: https://footballmed.net/cdn/footballmednet/11+kids-manual.pdf

TECHNICAL SKILLS

In AYSO, we introduce technical skills gradually, at age-appropriate times. AYSO has a series of videos demonstrating each skill and at what age we introduce those skills; I’ve collected all the links for you on one handy document:
https://drive.google.com/open?id=0B3out4aNUjD-Rkdrb24zeGRDOTA
This also includes an overview of the Build-Out line for 10U matches.

BLOWOUTS

Balanced Teams is AYSO’s second Philosophy. We try, but too often truly balanced teams do not happen. The worst example of this is when a game turns into a rout, a blowout, a lopsided unfair, un-fun activity. This doesn’t have to happen. Here are some ideas to think about if you see it happening:
https://drive.google.com/open?id=0B3out4aNUjD-ZnUyUDNTaDc5X0k

THE LAWS OF THE GAME

You can’t understand the game of soccer without knowing the Laws of the Game. Except where modified for our age-appropriate games, the Laws apply (for example, no heading 12U and younger; use of the Build-Out line in 10U, our small-sided matches, etc.) Fortunately, they are written out, so everyone can study them. Here’s the latest edition, for 2018-19: https://ayso1ref.com/lib1/pdf/133314_290518_LotG_18_19_EN_SinglePage_150dpi.pdf

FINAL THOUGHTS

As we head into the season, it’s important to remember why we are here: so kids can have a fun, safe environment to learn the game of soccer. Our focus is on player development - not on the letters “W” and “L” each week. In AYSO, players should be encouraged to try every position, to discover what their strengths are and likes are, and where they overlap. As a coach, you are their guide to more than just the game itself.

Earlier today I watched a man I admire retire from his game. OSU’s Pat Casey is hanging ‘em up after 24 years in the Beaver dugout. Yes, he’s a baseball coach, not soccer coach, but my work brought me a bit inside his orbit for the past twelve seasons, and I can tell you from my observation over these years that he’s a coach’s coach. Over the years, I heard many great bits of wisdom from Pat that I’ve applied in my life and in my coaching. For all his success as a coach, his focus was, is, and always will on his players’ development. Today, even on his way out, he didn’t fail me, as one thing he said stood out: “Game day is for the players; practices are for the coaches.

What’s the best teacher of the game? The game itself. Let them play, and have fun. (And you should have fun, too!)

I’ll see you around the fields.

With thanks,

Eric

----------

Eric Gleske

AYSO Region 149 Coach Administrator

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

{CorvallisAYSO} Week 1
Thu 9/6/2018 7:55 AM

Dear Team,

This Weekend: Opening Day, Game Day Helpers, Field Helpers, Equipment Donations/Sale, Your Opening Day Tasks, & Your Complete Fall Schedule.

Opening Day Saturday 9/8
+ Soccer Equipment Donations / Sale 8:15am by the Concessions Shed
+ Team Uniform Bundle Pickup/Orders All Day @ Info/Safety Shed
+ Team Training Session at "game" start time (30min) on half of the field.
+ Scrimmage/Game in last 30min on scheduled field vs team on other half. 7min quarters w/ referees.

Game Day Helpers: If you are not volunteering, please remember to signup to help on Game Day (here).

Concessions Helper: helps on game day at the concession stand for a two hour shift. On-the-job training will be provided. You will be paired with another helper.

Safety Helper: helps operate the Safety/Information station on game day, answer questions about game day, general operations, and keep first aid supplies and forms in order for a two hour shift. On-the-job training will be provided. You will be paired with another helper.

Field Helpers: Please remember to volunteer for a spot (here).
A Special Thank You to the field helpers that went above and beyond to get the game fields setup/repaired: Brian Dolan, Doug Conrad, Shilo Anway, & Bob Vingelen.

Shoe & Soccer Equipment Donations/Sale/Swap: Saturday from 8:15am-1:00pm in front of the concessions shed.
Deliveries: We will begin accepting shoes and equipment at 8:00 Sales will start at 8:15. Please collect unsold items or money by the end of the sale (1pm) or consider them a donation to AYSO. We cannot be responsible for returning equipment or cash.
AYSO will keep 50% of the total items sold as consignment for the scholarship fund. If you want to sell shoes or equipment, use this form (here). If you want to donate the items to AYSO, just give them to a helper at the sale. No preparation is necessary.

Your Team's Field Setup or Take Down Tasks This Week:

8U Field Equipment: Please return the field 82 small goals, trashcan, recycle bin, field signs, and the corner flags to the AYSO Brown Shed. [Remember to pickup trash around the field.]

#-=-=-=-=-=-=-=-=-=-=-=-=-=-= SCHEDULE =-=-=-=-=-=-=-=-=-=-=-=-=-#


Thank You,
Luke Cotton - Region Commissioner
(unsubscribe)

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

And so it begins, again.
Tue 9/4/2018 8:24 PM

Referees!
Saturday is the first match day of the 2018 AYSO Fall season.

Matches will be only 30 minutes.

Teams will have time to practice before their scheduled matches.

Please sign up for these short, warm-up, matches to help everyone ease out of summer and into our 40th year of AYSO in Corvallis.

Thank you for volunteering with AYSO.

The Referee Admin Team

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

{CorvallisAYSO} Assistant Coach MISSING CERTS
Tue 9/4/2018 10:10 AM

Hi Coach ,

Here is your certification record, please be sure you address anything that is missing before practices start.

+-++-++-++-++-++-++-++-++-++-++-++-++-++-++-+

AYSOID:

Role: Assistant Coach

Team:

+ Coach Training: No - Unknown

+ Safe Haven Training: Unknown

+ Concussion Training: Unknown

# Your Coach Certifications: 6U=N 8U=N 10U=N 12U=N Intermediate(15U)=N Advanced(19U)=N

+-++-++-++-++-++-++-++-++-++-++-++-++-++-++-+

NOTICE: State Law requires the concussion cert (yearly) and we require Safe Haven cert before working with players. Practices should be canceled if you cannot get two trained* and approved volunteers.

*Coach training makeup or issues with online training can be discussed with the Coach Admin (This email address is being protected from spambots. You need JavaScript enabled to view it.). Conditional approvals, regarding training, can be provided by the Coach Admin to allow practices to proceed.

Missing Safe Haven or Concussion Training: https://aysou.org, login with your Blue Sombrero account. Each volunteer needs an account to do trainings (including youth). KEEP A COPY of your certification, I recommend that you use Chrome or Firefox w/o shockwave or flash plug ins. You can contact This email address is being protected from spambots. You need JavaScript enabled to view it. if you have issues with the training site or This email address is being protected from spambots. You need JavaScript enabled to view it. if you already took the certification but it is not recorded.

Missing Job Training: Please plan to show to the appropriate Coach refresher this Friday and contact Eric (CCd) to plan for any additional makeup items.

Coach Refresher 6U-8U | Friday 9/7 from 05:30pm to 06:30pm at First Christian Church - 602 SW Madison Ave Coach Refresher 10U-12U | Friday 9/7 from 06:45pm to 07:45pm at First Christian Church - 602 SW Madison Ave Coach Refresher 15U | Friday 9/7 from 08:00pm to 09:00pm at First Christian Church - 602 SW Madison Ave

Thank You,
Luke Cotton
Data updated on 9/4/18 @ 5am

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

[CorvallisAYSO] Opening Day & Game Days
Mon 9/3/2018 6:14 PM

Hello 6U-19U Families,

Opening Day
This day is designed to help teams get started. Here is a common rundown for most teams on Saturday.

  • All arrive 30min before your scheduled time (here).
  • Players stretch and warm up.
  • Parents & volunteers discuss any outstanding items.
    • Team Manager checks with non-volunteering parents on helper signups.
    • Coach communicates any additional expectations or needed help.
  • Team coaches will run 30min practice on half the field. Coach mentors will be moving around to help as needed.
  • Team referees will run 30min of scrimmage/game (3min setup, 6min quarters, and 3min half). Referee mentors will be moving around to help as needed.
  • Day closes with discussing any further items and upcoming events.

Saturday Shoe & Soccer Equipment Sale/Swap
When: Saturday from 8:15am - 1:00pm
Where: In front of concessions by the AYSO sheds
Deliveries: We will begin accepting shoes and equipment at 8:00 Sales will start at 8:15. Please collect unsold items or money by the end of the sale (1pm) or consider them a donation to AYSO. We cannot be responsible for returning equipment or cash.
AYSO will keep 50% of the total items sold as consignment for the scholarship fund. If you want to sell shoes or equipment, use this form (here). If you want to donate the items to AYSO, just give them to a helper at the sale. No preparation is necessary.

AYSO Game Days

  • Arrive 30min early (Schedule here).
  • Carpool, Bike, or CTS Route 8.
  • No dogs/pets.
  • Player needs shin guards and covering socks.
  • No metal on or in the player (Details here).
  • Do not park on the grass.
  • Where is the field (Details here).

Coach Game Days (here)

Referee Game Days (here)

See you Saturday!
Luke Cotton - Region Commissioner

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

{CorvallisAYSO} Volunteers & Practices
Mon 9/3/2018 5:15 PM

Hi Team Volunteers,

Please review your allocated team volunteers & trainings as of 9/3 @ 7am.

#-=-=-=-=-=-=-=-=-=-=-=-=-=-= Approved VOLUNTEERS =-=-=-=-=-=-=-=-=-=-=-=-=-#

Team Volunteers: Missing Volunteer? Confirm with them that they registered & email me. Youth volunteers cannot be added to a team or have access to player data, and adult volunteers can only be assigned/allocated under one role with a team.

Trainings: This training status does not account for referee training sign ups. All rosters from completed job trainings have been inputed (15U trainings need the final piece from 9/8). Coaches: If you are missing job training, plan to show to the coach refresher on Friday (here) and see below about contacting the Coach Admin. Managers: If you are missing job training, show to the training on Mon 9/10 6-7pm at First Christian Church.

Team Practices: Hopefully you have reserved your practice location & posted the schedule in the Blue Sombrero calendar. If not, you can find details on how to reserve locations (here) and add calendar items in Blue Sombrero (here).

NOTICE: If an adult is expected to work with players, and they are not on the team roster, they are not allowed to work with players. Check your team roster in Blue Sombrero before practice to verify they are background checked & approved. State Law requires the concussion cert and we require Safe Haven cert before working with players. Practices should be canceled if you cannot get two trained* and allocated/rostered volunteers.
*Coach training makeup or issues with online training can be discussed with the Coach Admin (here). Conditional approvals, regarding training, can be provided by the Coach Admin to allow practices to proceed.

Team Worksheet & Uniform Bundle: If you are struggling to get required team volunteers, send someone on Wednesday to the uniform pickup event noted below. We'll chat and see what can be done.

Uniform Bundle, Gear Replacements, Game Cards, Late Add Uniforms, & Player Legal Forms Pickup:
Wednesday 9/5 5:30-6:30 @ Adams School Sheds
Saturday 9/8 7:30-1:00 @ Adams School Sheds


Thank You,
Luke Cotton - Region Commissioner

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

{CorvallisAYSO} Team Details
Mon 9/3/2018 7:30 AM

Team,

Below are the team details as of 9/1/18 5am.

#-=-=-=-=-=-=-=-=-=-=-=-=-=-= Registered VOLUNTEERS =-=-=-=-=-=-=-=-=-=-=-=-=-#

Team Worksheets: Many team worksheets have been entered, but volunteers are not registered in those roles. Please remind volunteers to register for the role in that division. Use this form to have us allocate them to the team (here). NOTE: Youth volunteers cannot be added to a team, or have access to player data, and Adult volunteers can only be assigned/allocated under one role with a team.

#-=-=-=-=-=-=-=-=-=-=-=-=-=-= Allocated PLAYERS =-=-=-=-=-=-=-=-=-=-=-=-=-#

Dropping: Players that are no longer interested or are not planning to play in fall. Please fill out this form (here). Dropped players can sign up for winter indoor in October or spring season in February. NOTE: Players that do not show or communicate with team volunteers, could be dropped after 9/8. We have many players on wait lists.

Roster Changes: You can indicate volunteer changes by filling out this form (here).

#-=-=-=-=-=-=-=-=-=-=-=-=-=-= Scheduled GAMES =-=-=-=-=-=-=-=-=-=-=-=-=-#

NOTICE: This does not list your opening day practice/scrimmage on Saturday 9/8, See Blue Sombrero.

Game Schedule: See email with the subject "[CorvallisAYSO] Fall Game Schedule Posted". You should have received the email, check your spam, some have unsubscribed from Blue Sombrero emails. Again, this does not list your opening day practice/scrimmage on 9/8.

Thank You,
Luke Cotton

This email was sent to all team email addresses. Note, you can see all season emails (here).

(unsubscribe)

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

[CorvallisAYSO] Fall Game Schedule Posted
Sat 9/1/2018 6:00 AM

Hello All AYSO Parents & Volunteers 6U-19U,

We have posted the game schedule online...

Game Schedule Online - We have posted revision 2 of the game schedule in Blue Sombrero (here) & on the region website (here). Please review your game schedule carefully. Due to the complexity of game schedules, it is usually impossible to accommodate change requests. However, errors will be corrected whenever possible. You can find the fields map (here). Below are the notable items for the schedule:

  1. Opening Day on 9/8 is a unique schedule where the start time indicated is the start of your team practice on half of the field, the last 30min is intended to be your scrimmage/game time. Most teams have a 30min practice, then a 30min game (15U has a 45min practice to allow for coach mentoring).
  2. In general, game day could start at 8:30 and end at 3pm each Saturday through October.
  3. 10UB, 15UG, 15UB, & 19UC some teams could be doubled up on Saturday, please be sure you look to see if you are playing two games on one day.
  4. 8UG has a team called SELF, for now that is where a team would be playing themselves for a game. A new 8UG team is probable and could replace SELF in the schedule.
  5. Games must start on time, especially in 10U, 12U, 15U, & 19U! If your game starts late, the referee may need to shorten your match to prevent conflict with the next scheduled game.
  6. Game Day field setup or take down assignments fall to the teams that are either first or last on that field that Saturday.
  7. Always plan to arrive 30min before your match, keep in mind that parking and other factors could delay your arrival.
  8. Referees: 6U & 8U each team is expected to provide a referee for one of the two fields. The schedule for signups for 10U+ will be online soon, if you are not in Horizon Web Ref, contact us (here) or talk to your trainer at referee training.

Signups for Game Day Helpers - If you are not a team volunteer, you are a Game Day Helper for your team, and each family is asked to step up. The signup slots for game day helpers is online (here). We have signups for Shoe Swap Equipment Sale helpers, Opening helpers, Closing helpers, Concession Sale helpers, & Safety/Information helpers.

Signups for Field Helpers
- We ask that each team have a helper for fields and field related work. Along with helping to setup if you are first, or take down if you are last, we ask that you signup (here) for one or more field work tasks.

Saturday Shoe Swap
/ Equipment Sale - Bring your old sports equipment to sell, donate, or swap. Shoe and equipment swap event this Saturday, Sept 8 from 8:15am - 1:00pm in front of concessions. It is simple: Fill out the form beforehand (here), write your name and the price for each item on a piece of masking tape and attach it to the item, and bring the items to the event. AYSO will keep 50% of the total items sold as consignment for the scholarship fund. No forms are required if donating items.

Uniforms - Saturday 9/8 is the last day for uniform pickup or special ordering (here). We will have folks at the information shed helping to handout uniforms, recording needed uniforms, or providing replacement equipment to teams. If you are missing a team volunteer, we will have PCs for volunteer registration, and board members available to help sort out issues.

See You Saturday,
Luke Cotton - Region Commissioner
This email address is being protected from spambots. You need JavaScript enabled to view it.

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

[CorvallisAYSO] Unplaced/Wait List Players
Mon 8/27/2018 12:36 PM

Hi |User First Name|,

We are continuing to work on player placements and finding places for volunteers. This will continue up to September 15, after that day, we will close registration for core recreational.

= For Unallocated players we will refund what we can.
= For Wait List players we will cancel the registration.

On September 8 we will have an opening day for teams, we will be doing a player check and looking for team openings.

If you are able to volunteer as or provide a coach or referee, please contact your division coordinator (here). Include what you are able to volunteer for in your communication with the division coordinator.

Login to Blue Sombrero (here).

Thank You,
Luke Cotton - Region Commissioner


P.S. We have registration for Indoor Soccer starting in October and registration for the spring part of our school year in February.

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

[CorvallisAYSO] Items in your Cart
Sun 8/26/2018 9:42 AM

Hello |User First Name|,

We currently see an item in your cart in Blue Sombrero. Please login ( https://corvallisayso.org/login ) to take care of the pending registration. Look for the little cart icon in the top of the dashboard, if you do not wish to register, please delete the item from your cart.

Issues or to have us clear the cart... email


Many core recreational divisions have limited openings in specific areas, you can contact a division coordinator (here) to see about an opening, before finishing the registration. Our FAQ (here).


Thank You,
Luke Cotton - Region Webmaster

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

[CorvallisAYSO] Open Order
Sun 8/26/2018 9:08 AM

Hello |User First Name|,

We currently see an open balance on your account in Blue Sombrero. Please login ( https://corvallisayso.org/login ) to pay the open balance and finish the player registration. Look for the open balance box in your Blue Sombrero dashboard and click View/Pay.

Questions or Issues?
Email

Thank You,
Luke Cotton & Andy Ungerer - Region Registrar

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

[CorvallisAYSO] Upcoming Events - Week 0
Fri 8/24/2018 1:16 PM

Hello AYSO Families,

Upcoming Events:
Coach Training Events (signup)
Field Work Days (signup)
Practices Could Start After Labor Day.
Uniform Pickup Event 9/5 5:30pm @ AYSO Sheds
Referee Training Events (signup)
Coach & Referee Refreshers (Returning Volunteers)
+ Coach Refresher 6U & 8U - Fri Sep 7, 5:30pm - 6:30pm @ First Christian Church
+ Coach Refresher 10U & 12U - Fri Sep 7, 6:45pm - 7:45pm @ First Christian Church
+ Referee Refresher 10U+ - Fri Sep 7, 7:00pm - 9:00pm @ 509J Western View Center
+ Coach Refresher 15U - Fri Sep 7, 8:00pm - 9:00pm @ First Christian Church

Opening Day:
+ Field Lining Training 8am
+ Shoe Swap Equipment Sale - Sell/Donate or Buy Soccer Equipment
+ Uniform Pickup All Day
+ Scheduled Training Session & Scrimmage
+ Start time will be the start of your 30min training session (stage 1 & 3) on half of the field.
+ You will then have a 30min scrimmage/game, including referees, with the team on the other half of the field.
+ Coaches & Referees are encouraged to observe other veteran coaches & we will be looking for mentors to help.
More details will be sent out later.


Questions: Use the contact page (here) to contact the board member in the area of your question. Our region website has a lot of information about the program and details about each division. This page (here) is a great start and includes many items about our program. You can always look at all the emails we are sending (here).

Team Formation Notes: We are working to get late registrations added, and focusing on placements of players with volunteers. Most divisions are full and in some divisions, we are looking at adding teams. Changes to the rosters/teams will be ongoing up to September 15th.

Schedule: We are working on the game schedule now, you will get a notification when it is posted.

Thanks,
Luke Cotton - Regional Commissioner

Contact Us (here)

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

AYSO BASIC REGIONAL REFEREE TRAINING CLASS - SATURDAY, 8/25, 9-3
Thu 8/23/2018 6:02 PM

Hi Referees!

If you are a NEW REFEREE that is NOT with a 6U or 8U, you need to take the Basic Regional Referee Training. PLEASE READ ON. If you are not a new referee but want to come listen in, you are welcome to join these sessions.

There will be 3 classes offered for the Basic Regional Referee Training. The dates are shown below. The first class is this Saturday, August 25 at the Western View Center, adjacent to the Adam's School soccer fields, from 9 - 3.

The Saturday class coming up requires no pre-work. The next 2 classes being offered will also need you to go on-line and do the On-Line portion prior to those classes. The process to get vouchers for this, so you do not have to pay, will be sent in a different email.

  • Referee Training Part 1 & 2 (Full Class): Saturday, August 25, 2018 from 09:00am to 03:00pm at Western View Center
  • Referee Training Part 2: Wednesday, September 05, 2018 from 05:30pm to 08:30pm at Western View Center
    (part 1 is online, sign up to get access)
  • Referee Training Part 2: Thursday, September 06, 2018 from 05:30pm to 08:30pm at Western View Center
    (part 1 is online, sign up to get access)

Please try to register for this class using the process below. If you have trouble or do not register, please come to the class and we will work to get you registered during that time.

Also, PLEASE REPLY (and please do not Reply All) to me if you plan to come this Saturday class so we can plan for materials, snacks, etc.

Class Registration

You can Register for the classes at: https://aysou.org/

Login

Choose Live Courses from the banner just below the AYSO U logo.

For the OnLine Companion courses

on the Calendar choose Sept 5 or Sept 6.

Click on Sessions for the Regional Referee OnLine Companion Course

There you should see the Companion classes listed as:

Companion Regional Referee Training - 2/S/0149 Corvallis OR

Click on Register

Or

For the 1 day class

on the Calendar choose August 25.

Click on Sessions for the Regional Referee Course

There you should see the class listed as:

Regional Referee Course- 2/S/0149 Corvallis OR

Click on Register

Also, attached is the Outline of the material that will be covered.

We will work with you to make sure that you know the basics so that you can support our kids playing soccer.

Thanks for supporting AYSO. I hope to see you soon.

Vince Waterhous
Director of Referee Instruction
AYSO Region 149

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Welcome to the Fall 2018 Corvallis AYSO season!
Thu 8/23/2018 11:49 AM

Referees,
Welcome back from a relaxing summer!

IF YOU DO NOT PLAN ON BEING A REFEREE FOR AYSO THIS SEASON (FALL OR SPRING), STOP READING AND REPLY TO ME THAT YOU WON'T BE ON THE LIST THIS YEAR (IF THIS IS IT FOREVER, PLEASE LET ME KNOW THAT, TOO).

If you will be a referee with AYSO this Fall, read on!

Fall season starts on September 8th.

Annual Ref Refresher session will be the evening of September 8th - please plan on attending.

Remember that you need to register as a Volunteer with AYSO through Blue Sombrero every year (AYSO year is August 1st to July 31st). You also must take the Concussion Awareness training every AYSO year. Go to AYSOU to find the on-line course. You no longer need to take the Safe Haven training every year, so your signup task list just got one step shorter.

Remind yourself how to get into HorizonWebRef to check the schedule.

Watch for more messages and the schedule as we get closer to opening day.

Thank you for volunteering with AYSO
Chris

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

AYSO Soccer Referee Training
Mon 8/20/2018 10:58 PM

Hello Referees,

First, thanks for stepping up and volunteering in support of AYSO. It's all about providing kids the opportunity to play soccer in a Safe, Fair, and Fun environment.

Second, let me apologize for the length of this email but hopefully you can readily find the information that you need.

I am reaching out to you because you have either recently volunteered to be a Referee or have been a Referee in past. Below is the information that you need to fulfill the required training to be a Referee, for new Referees, and also information about the Referee Refresher

1)You must complete the AYSO Volunteer Training, as listed below:

Volunteer Registration

  1. Register in Blue Sombrero
  2. Complete AYSO's Safe Haven Training Online at AYSOU.
  3. Complete Concussion Training Online at AYSOU every school year.

Youth Volunteer Registration

AYSO Region 149 appreciates and is proud to support our many Youth Referee volunteers, thank you. Please see the attached process for registration of Youth Volunteers.

2) You need to attend referee training

AYSO Referee Training

Location: Referee training will take place at the Western View Center at Adam's School,

(1435 SW 35th St) and a session of U6/U8 Coach Referees at First Christian Church

Referee Training: 6U/8U

U6 or U8 team - Referee or Coach/Referee

  • Take the training offered below for a Coach/Referee.
  • Even if you do not plan to also Coach, if you attend this training, it will fulfill your Referee Training requirement.
  • 6U & 8U Coach & Referee Training: Tuesday, August 21, 2018 from 05:30pm to 08:30pm at Western View Center
  • 6U & 8U Coach & Referee Training: Wednesday, August 29, 2018 from 05:30pm to 08:30pm at First Christian Church

Referee Training: 10U+

U10+ team - New Referee to AYSO Region 149

If you are a Referee for an 10U+ team, you need to take the Basic/Regional Referee classes being offered. This training will be offered in 2 different formats. There is either a single day 'Full' class offered Saturday, August 25 from 9 - 3 or there are 2 evening 'Companion' classes offered. The single day/fill class requires no prior work. The Companion class requires that you sign on and take the first part of this class on-line, at your convenience. The remainder, Part 2, will be offered the evenings of September 5 or 6 as shown below The On-Line portion of the Companion class has a fee. The region is in the process of getting a voucher to cover that cost, as we have no expectation for our volunteers to cover this cost. Although you can now sign-up for the Companion Class, please wait to take the On-Line portion of the training until after we can provide information on using a voucher to cover the cost. This will be provided to you by the end of the week, allowing you time to take care of this before Part 2 is offer.

  • Referee Training Part 1 & 2 (Full Class): Saturday, August 25, 2018 from 09:00am to 03:00pm at Western View Center
  • Referee Training Part 2: Wednesday, September 05, 2018 from 05:30pm to 08:30pm at Western View Center
    (part 1 is online, sign up to get access)
  • Referee Training Part 2: Thursday, September 06, 2018 from 05:30pm to 08:30pm at Western View Center
    (part 1 is online, sign up to get access)

Class Registration

You can Register for the classes at: https://aysou.org/

Login

Choose Live Courses from the banner just below the AYSO U logo.

For the OnLine Companion courses

on the Calendar choose Sept 5 or Sept 6.

Click on Sessions for the Regional Referee OnLine Companion Course

There you should see the Companion classes listed as:

Companion Regional Referee Training - 2/S/0149 Corvallis OR

Click on Register

Or

For the 1 day class

on the Calendar choose August 25.

Click on Sessions for the Regional Referee Course

There you should see the class listed as:

Regional Referee Course- 2/S/0149 Corvallis OR

Click on Register

AYSO Referee Refresher

If you are a prior Referee that has completed the Basic/Regional Referee training, no additional immediate training is required. However, you are welcome to come sit and listen in at any class being offered. Additionally, we encourage all Referees, new or experienced, to come to the Referee Refresher on Friday, Sept 7 at the Western View Center from 7 - 9. There we will provide Referees with updates to the Laws of the Game and talk about mentoring and game day.

Referee Refresher: Friday, September 07, 2018 from 07:00pm to 09:00pm at Western View Center

Opening Day - Sept 8

In addition, there will be a mentoring opportunity available Saturday, Sept 8. I would like all new referees to plan to be at the game area the full time scheduled but the first half of the time we will practice off the field and the second half of the time will be on the field practice.

Referee Practical Training/Mentoring: Saturday, September 08, 2018 from (during game time) at Adams School Soccer Fields

If you have questions regarding this training, please don’t hesitate to ask.

I look forward to Refereeing with you this year.
Vince Waterhous
Director of Referee instruction
AYSO Region 149

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

{CorvallisAYSO} Assistant Coach Certifications
Sun 8/19/2018 1:50 PM

Hello,

Here is your local certification record, please be sure you address anything that is missing before games(referees) or practices(coaches) start.

+-++-++-++-++-++-++-++-++-++-++-++-++-++-++-+
Role: Assistant Coach
Team: ...

+ Coach Training: Good
+ Safe Haven Training: Missing
+ Concussion Training: Missing

# Your Coach Certifications: 6U=Y 8U=Y 10U=N 12U=N Intermediate(15U)=N Advanced(19U)=N

# Your Referee Certifications: 6U=Y 8U=Y Regional(10U+)=N Intermediate(12U+)=N Advanced(15U+)=N National=N

# Your Manager Certification: Manager=N

+-++-++-++-++-++-++-++-++-++-++-++-++-++-++-+

Safe Haven or Concussion Training Notes: https://aysou.org, login with your Blue Sombrero account. Each volunteer needs an account to do trainings (including youth). Your AYSO ID is on your volunteer registration. KEEP A COPY of your certification, I recommend that you use Chrome or Firefox w/o shockwave or flash plug ins. You can contact This email address is being protected from spambots. You need JavaScript enabled to view it. if you have issues with the training site.

Job/Role Training Notes: Please review the job trainings listed here https://corvallisayso.org/training . Click on the event to sign up for the training and to be sent training details/requirements. Some trainings have an online prerequisite aka part 1, so you might only see part 2. If you took the job training last year, and it shows as missing, email me.

Team Connection/Role Notes: We can only connect adults that have completed all registration requirements (eSign and BG Consent) and passed a background check to a team (we cannot connect youth). We can also only allocate one volunteer with one role to the team, if you fill multiple roles, please still register for each role you're filling so you do not miss communications.
Wrong team role? We cannot modify your volunteer role... In your Blue Sombrero volunteer page, find the correct role by clicking "Find Volunteer Roles", sign up for that role, and eSign the form. Once you are done, fill this out: https://corvallisayso.org/form/roster-change.html

Thank You,
Luke Cotton
Data updated on 2018-08-19 07:34:09

>> Unable to make a class? Contact your role admin to work out a plan to get the training. <<

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

{CorvallisAYSO} ... Team
Sat 8/18/2018 11:40 PM

Dear Team Volunteers,

Please review your players & volunteers as of 8/18 @ 8AM.

#-=-=-=-=-=-=-=-=-=-=-=-=-=-= PLAYERS =-=-=-=-=-=-=-=-=-=-=-=-=-#

Name

Primary Contact

Team Jobs Indicated

     

Dropping Player? Have the parent use the refund request form (here).

#-=-=-=-=-=-=-=-=-=-=-=-=-=-= VOLUNTEERS =-=-=-=-=-=-=-=-=-=-=-=-=-#

Role

Name

Phone

Email

Trained

Safe Haven

Concussion

             

Team Worksheets: We have not entered all the team worksheets yet. If you wish, you can submit this form to correct the data (here). Remember: Youth volunteers cannot be added to a team (we cannot do a background check on a minor) and Adult volunteers can only be assigned/allocated under one role with a team.
Contact Issues: Unfortunately you cannot update roster contact details, but parents/volunteers can update the details in Blue Sombrero ( https://corvallisayso.org/login ) by clicking on the edit or details button next to the registration.
Certification Issues: We will be sending an email to the volunteers missing training this weekend. For missing job trainings from last year, please email me. For missing safe haven or concussion, please email the certificate to This email address is being protected from spambots. You need JavaScript enabled to view it. with your volunteer AYSO ID.

Other Questions?: See email archive for all prior emails sent to date (here).


Thank You,
Luke Cotton - Region Commissioner

NOTE: if the webmaster email is in the TO line, you are missing a head coach and team manager. I would like to get those folks allocated/added to your team as soon as possible, reply all once they are registered so I can get them added to the team.

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Volunteer training for Coaches and Referees begins next week
Fri 8/17/2018 11:46 AM

Greetings to all our AYSO volunteers and families,

August is always an exciting time, as we get ready for the beginning of a new season of soccer. This week we had our team meetings where parents and many players got to meet their teammates. Next week, our training begins for coaches and referees - which is why I am writing to you. I am the Coach Administrator for our Region, and a Coach Instructor, and I want to make sure that those who had questions these past few evenings know where the answers are (most of them, at least).

If you volunteered - or were planning to volunteer - as a Coach or a Referee, please be sure to complete your registration with Blue Sombrero. Registrations for players are different than volunteers, so if you have a child registered, you will still need to log in for yourself to be a volunteer. You can do this via our site, www.ayso149.org. Click on the "Register Now" link.

For information about Coach training sessions, click on the "Coaches" tab. For Referees, click the "Referees" tab. Classes begin next week, and will continue into September. Also, remember that these volunteer positions also need to complete the Safe Haven and CDC Concussion training modules at AYSOU.org.

It was very gratifying to see so many teams come together with volunteers this week.Ours is an all-volunteer organization, and it is your support as a volunteer that helps one thousand kids have an enriching soccer experience every year. Take the time now to make sure you are registered, and begin your training, because practices and Opening Day are closer than you think...

With thanks,
Eric Gleske
AYSO Region 149 Coach Administrator
AYSO Certified Coach Instructor
AYSO Advanced Coach
Soccer Dad

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Reminder: Team Meeting Today 8/16 5:30pm @ Adams School
Tue 8/16/2018 3:15 AM

To all 15U parents,
About your team meeting today 8/16 5:30pm @ Adams School...

The team meeting will cover the following items:

  • Opening Day Saturday 9/8.
  • Wait list & team placement.
  • Typical game days and parent expectations.
  • Team equipment handout (balls, cones, & pinnies).
  • Potential practice locations and practice expectations.
  • Team jobs and team worksheet (here).

Team Worksheet

This worksheet (here) must have all required positions filled out and all volunteers must be registered before you can get/choose team uniforms. Most teams will not have everything done yet, so we have uniform pickup days on 9/5 & 9/8 to turn in the completed sheet.

Team Uniforms & Equipment

The team worksheet is required to get uniforms, we will take the original, and you will get a copy. We will have uniform pickup days 9/5 5:30pm @ Adams School and on opening day. Some uniforms have not arrived yet, so you can choose the design/colors at the meeting and pickup later. Note: this year we will be handing out the number of uniforms for the number of players on the team, and keeping the surplus. Added players can get the uniforms at the AYSO sheds. You can use the equipment request form (here) for special orders or to schedule a pickup.

Team equipment will be provide to the team volunteers at the meeting. This equipment is for the team, and is often held by the head coach. It will include some size 5 soccer balls, cones, ball bag, and pinnies. Pinnies need to be returned at the end of the school year, and we ask for all of the other items back so we can reuse the equipment.

Frequent Team Meeting Questions

I am not able to make the team meeting, what should I do?
If you are able to volunteer or know someone who can fill a spot, email others on the team. The prior email to teams included all contact information for the team.

My kid is not assigned a team yet, should I come?
Yes, team meetings are the best times to get questions answered and potentially get placed on a team.

Can I bring my kids?
Yes, but this meeting will be for parents to sort out team details (we will have a play area to the side).

Where and when can the team practice?
Full details are on this page (here), but here is the quick version. You can practice twice a week for an hour & a half, the coaches choose the time and place that could be a school or a park. You should reserve the practice location for a 509j school, for city parks & Philomath, it is often first come first serve.

How do I know if a volunteer completed registration?
We will confirm if all the volunteers are registered at the meeting and will have a list for checking. If they are not, have them show up and we can do the registration on site (at any team meeting time). Volunteers allocated to the team are registered.

What if we don’t have all the volunteers registered?
You will need to come at a uniform pickup event either 9/5 5:30-6:30pm or 9/8 8am-2pm @ Adams School sheds.

What if we are missing volunteers?
Confirm what positions you are missing, and work on recruiting. Your team will need coaches, referees, and a manager. Youth, college students, grandparents, friends, and family could all be volunteers. Some common scenarios, co-head coaches, volunteer parents that have their volunteer high schooler run practices/games, youth referees, referees also being team manager, etc. We provide training for all volunteer positions. Without these volunteers, your team could be disbanded or dissolved, we will do everything we can to help, but at the end of the day, we are powered by volunteers.

See you at 5:30pm today,
Luke Cotton

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Reminder: Team Meeting Today 8/15 #pm @ Adams School
Tue 8/15/2018 5:15 AM

To all 10U parents,
About your team meeting today 8/15 5:30pm @ Adams School...

To all 12U parents,
About your team meeting today 8/15 7pm @ Adams School...

The team meeting will cover the following items:

  • Opening Day Saturday 9/8.
  • Open team spots (5U-8U born 2014, 2013, 2012, & 2011).
  • Wait list & team placement.
  • Typical game days and parent expectations.
  • Team equipment handout (balls, cones, & pinnies).
  • Potential practice locations and practice expectations.
  • Team jobs and team worksheet (here).

Team Worksheet

This worksheet (here) must have all required positions filled out and all volunteers must be registered before you can get/choose team uniforms. Most teams will not have everything done yet, so we have uniform pickup days on 9/5 & 9/8 to turn in the completed sheet. You could also show at any of the other team meeting days to turn in the worksheet or get folks help with registration.

Team Uniforms & Equipment

The team worksheet is required to get uniforms, we will take the original, and you will get a copy. We will have uniform pickup days 9/5 5:30pm @ Adams School and on opening day. Some uniforms have not arrived yet, so you can choose the design/colors at the meeting and pickup later. Note: this year we will be handing out the number of uniforms for the number of players on the team, and keeping the surplus. Added players can get the uniforms at the AYSO sheds. You can use the equipment request form (here) for special orders or to schedule a pickup.

Team equipment will be provide to the team volunteers at the meeting. This equipment is for the team, and is often held by the head coach. It will include some size 4 soccer balls, cones, ball bag, and pinnies. Pinnies need to be returned at the end of the school year, and we ask for all of the other items back so we can reuse the equipment.

Frequent Team Meeting Questions

I am not able to make the team meeting, what should I do?
If you are able to volunteer or know someone who can fill a spot, email others on the team. The prior email to teams included all contact information for the team.

My kid is not assigned a team yet, should I come?
Yes, team meetings are the best times to get questions answered and potentially get placed on a team.

Can I bring my kids?
Yes, but this meeting will be for parents to sort out team details (we will have a play area to the side).

Where and when can the team practice?
Full details are on this page (here), but here is the quick version. You can practice twice a week for an hour, the coaches choose the time and place that could be a school or a park. You should reserve the practice location for a 509j school, for city parks & Philomath, it is often first come first serve.

How do I know if a volunteer completed registration?
We will confirm if all the volunteers are registered at the meeting and will have a list for checking. If they are not, have them show up and we can do the registration on site (at any team meeting time). Volunteers allocated to the team are registered.

What if we don’t have all the volunteers registered?
You will need to come at a uniform pickup event either 9/5 5:30-6:30pm or 9/8 8am-2pm @ Adams School sheds. You could also come to one of the other team formation events.

What if we are missing volunteers?
Confirm what positions you are missing, and work on recruiting. Your team will need coaches, referees, and a manager. Youth, college students, grandparents, friends, and family could all be volunteers. Some common scenarios, co-head coaches, volunteer parents that have their volunteer high schooler run practices/games, youth referees, referees also being team manager, etc. We provide training for all volunteer positions. Without these volunteers, your team could be disbanded or dissolved, we will do everything we can to help, but at the end of the day, we are powered by volunteers.

See you at 5:30pm today,
Luke Cotton

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Reminder: Team Meeting Today 8/14 7pm @ Adams School
Tue 8/14/2018 11:45 AM

To all 8U parents,
About your team meeting today 8/14 7pm @ Adams School...

The team meeting will cover the following items:

  • Opening Day Saturday 9/8.
  • Open team spots (born 2014, 2013, 2012, & 2011).
  • Typical game days and parent expectations.
  • Team equipment handout (balls, cones, & pinnies).
  • Potential practice locations and practice expectations.
  • Team jobs and team worksheet (here).

Team Worksheet

This worksheet (here) must have all required positions filled out and all volunteers must be registered before you can get/choose team uniforms. Most teams will not have everything done yet, so we have uniform pickup days on 9/5 & 9/8 to turn in the completed sheet. You could also show at any of the other team meeting days to turn in the worksheet or get folks help with registration.

Team Uniforms & Equipment

The team worksheet is required to get uniforms, we will take the original, and you will get a copy. We will have uniform pickup days 9/5 05:30 @ Adams School and on opening day. Some uniforms have not arrived yet, so you can choose the design/colors at the meeting and pickup later. Note: this year we will be handing out the number of uniforms for the number of players on the team, and keeping the surplus. Added players can get the uniforms at the AYSO sheds. You can use the equipment request form (here) for special orders or to schedule a pickup.

Team equipment will be provide to the team volunteers at the meeting. This equipment is for the team, and is often held by the head coach. It will include some size 3 soccer balls, cones, ball bag, and pinnies. Pinnies need to be returned at the end of the school year, and we ask for all of the other items back so we can reuse the equipment.

Frequent Team Meeting Questions

I am not able to make the team meeting, what should I do?
If you are able to volunteer or know someone who can fill a spot, email others on the team. The prior email to teams included all contact information for the team.

My kid is not assigned a team yet, should I come?
Yes, team meetings are the best times to get questions answered and potentially get placed on a team.

Can I bring my kids?
Yes, but this meeting will be for parents to sort out team details (we will have a play area to the side).

Where and when can the team practice?
Full details are on this page (here), but here is the quick version. You can practice once a week for an hour, the coaches choose the time and place that could be a school or a park. You should reserve the practice location for a school, and for parks, it is first come first serve.

How do I know if a volunteer completed registration?
We will confirm if all the volunteers are registered at the meeting and will have a list for checking. If they are not, have them show up and we can do the registration on site (at any team meeting time). Volunteers allocated to the team are registered.

What if we don’t have all the volunteers registered?
You will need to come at a uniform pickup event either 9/5 5:30-6:30pm or 9/8 8am-2pm @ Adams School sheds.

What if we are missing volunteers?
Confirm what positions you are missing, and work on recruiting. Your team will need coaches, referees, and a manager. Youth, college students, grandparents, friends, and family could all be volunteers. Some common scenarios, co-head coaches, volunteer parents that have their volunteer high schooler run practices/games, youth referees, referees also being team manager, etc. We provide training for all volunteer positions. Without these volunteers, your team could be disbanded or dissolved, we will do everything we can to help, but at the end of the day, we are powered by volunteers.

See you at 7pm today,
Luke Cotton

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Reminder: Team Meeting Today 8/14 5:30pm @ Adams School
Tue 8/14/2018 10:55 AM

To all 6U parents,
About your team meeting today 8/14 5:30pm @ Adams School...

Team meetings will cover the following items:

  • Opening Day Saturday 9/8.
  • Open team spots (born 2014, 2013, 2012, & 2011).
  • Typical game days and parent expectations.
  • Team jobs and team worksheet (here).

Team Worksheet

This worksheet (here) must have all required positions filled out and all volunteers must be registered before you can get/choose team uniforms. Most teams will not have everything done yet, so we have uniform pickup days on 9/5 & 9/8 to turn in the completed sheet.

Team Uniforms

The team worksheet is required to get uniforms, we will take the original, and you will get a copy. We will have uniform pickup days 9/5 05:30 @ Adams School and on opening day. Some uniforms have not arrived yet, so you can choose the design/colors at the meeting and pickup later.

Note: this year we will be handing out the number of uniforms for the number of players on the team, and keeping the surplus. Added players can get the uniforms at the AYSO sheds, you can use the equipment request form (here) for special orders or to schedule a pickup.

Frequent Team Meeting Questions

I am not able to make the team meeting, what should I do?
If you are able to volunteer or know someone who can fill a spot, email others on the team. The prior email to teams included all contact information for the team.

My kid is not assigned a team yet, should I come?
Yes, team meetings are the best times to get questions answered and potentially get placed on a team.

Can I bring my kids?
Yes, but this meeting will be for parents to sort out team details (we will have a play area to the side).

How do I know if a volunteer completed registration?
We will confirm if all the volunteers are registered at the meeting. If they are not, have them show up and we can do the registration on site. Volunteers allocated to the team are registered.

What if we don’t have all the volunteers registered?
You will need to come at a uniform pickup event either 9/5 5:30-6:30pm or 9/8 8am-2pm @ Adams School sheds.

What if we are missing volunteers?
Confirm what positions you are missing, and work on recruiting. Your team will need coaches, referees, and a manager. Youth, college students, grandparents, friends, and family could all be volunteers. Some common scenarios, co-head coaches, volunteer parents that have their volunteer high schooler run practices/games, youth referees, referees also being team manager, etc. We provide training for all volunteer positions. Without these volunteers, your team could be disbanded or dissolved, we will do everything we can to help, but at the end of the day, we are powered by volunteers.

See you at 5:30 today,
Luke Cotton

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

[CorvallisAYSO] Volunteer Training
Mon 8/13/2018 05:55 AM

Hello Volunteers or Potential Volunteers,

Below are the planned classes for volunteer training, please review the classes and sign up by using the form here Job Training Sign Up. All locations and some times are subject to change, be sure you sign up using the form to get notifications about class changes.

NOTE: Game Day Helpers & Field Helpers do not need to do the following and are trained on the job or at a training time. You can sign up to help at the following links. Game Day Helper | Fields Helper

AYSO Volunteer Training

  1. Register in Blue Sombrero (here) (this is needed for uniforms)

  2. Complete AYSO's Safe Haven Training Online at AYSOU.
    (You now only need to complete this once or as required)

  3. Complete Concussion Training Online at AYSOU every school year.

  4. Complete job training from an instructor, you can signup for the class (here).
    (You only need to complete the job training once for the position.)

Coaches

(Signup Here) You only need to complete the job training once for the division. Mix and match is okay, but you need all parts done.

  • 6U & 8U Coach & Referee Training: Tuesday, August 21, 2018 from 05:30pm to 08:30pm at Western View Center
  • 6U & 8U Coach & Referee Training: Wednesday, August 29, 2018 from 05:30pm to 08:30pm at First Christian Church
  • Coach 10U - Part 1 Classroom: Wednesday, August 22, 2018 from 05:30pm to 08:30pm at OSU Kidder Hall Room 202
  • Coach 10U - Part 2 Field Training: Saturday, September 01, 2018 from 08:30am to 11:00am at Adams School Soccer Fields
  • Coach 10U - Part 1 Classroom: Thursday, August 30, 2018 from 05:30pm to 08:30pm at OSU Kidder Hall Room 202
  • Coach 10U - Part 2 Field Training: Saturday, August 25, 2018 from 08:30am to 11:00am at Adams School Soccer Fields
  • Coach 12U - Part 1 Classroom: Thursday, August 23, 2018 from 05:30pm to 08:30pm at OSU Kidder Hall Room 202
  • Coach 12U - Part 2 Field Training: Saturday, August 25, 2018 from 08:30am to 12:00pm at Adams School Soccer Fields
  • Coach 12U - Part 1 Classroom: Tuesday, August 28, 2018 from 05:30pm to 08:30pm at OSU Kidder Hall Room 202
  • Coach 12U - Part 2 Field Training: Saturday, September 01, 2018 from 08:30am to 12:00pm at Adams School Soccer Fields
  • Coach 15U - Part 2 Classroom: Friday, August 24, 2018 from 06:00pm to 09:00pm at First Christian Church
    (part 1 is online, sign up to get access)
  • Coach 15U - Part 3 Field Training: Saturday, August 25, 2018 from 08:30am to 01:00pm at Adams School Soccer Fields
  • Coach 15U - Part 2 Classroom: Friday, August 31, 2018 from 06:00pm to 09:00pm at First Christian Church
    (part 1 is online, sign up to get access)
  • Coach 15U - Part 3 Field Training: Saturday, September 01, 2018 from 08:30am to 01:00pm at Adams School Soccer Fields
  • Coach Refresher 6U-8U: Friday, September 07, 2018 from 05:30pm to 06:30pm at First Christian Church
  • Coach Refresher 10U-12U: Friday, September 07, 2018 from 06:45pm to 07:45pm at First Christian Church
  • Coach Refresher 15U: Friday, September 07, 2018 from 08:00pm to 09:00pm at First Christian Church
  • Coach Practical Training/Mentoring: Saturday, September 08, 2018 from (during game time) at Adams School Soccer Fields

Referees

(Signup Here) You only need to complete the job training once for the division, referee training covers 10U+.

  • 6U & 8U Coach & Referee Training: Tuesday, August 21, 2018 from 05:30pm to 08:30pm at Western View Center
  • 6U & 8U Coach & Referee Training: Wednesday, August 29, 2018 from 05:30pm to 08:30pm at First Christian Church
  • Referee Training Part 1 & 2 (Full Class): Saturday, August 25, 2018 from 09:00am to 03:00pm at Western View Center
  • Referee Training Part 2: Wednesday, September 05, 2018 from 05:30pm to 08:30pm at Western View Center
    (part 1 is online, sign up to get access)
  • Referee Training Part 2: Thursday, September 06, 2018 from 05:30pm to 08:30pm at Western View Center
    (part 1 is online, sign up to get access)
  • Referee Refresher: Friday, September 07, 2018 from 07:00pm to 09:00pm at Western View Center (Location Could Change)
  • Referee Practical Training/Mentoring: Saturday, September 08, 2018 from (during game time) at Adams School Soccer Fields

Board Members & Team Managers

(Signup Here) You only need to complete the job training once.

  • Team Manager Training: Monday, August 13, 2018 from 05:30pm to 06:30pm at First Christian Church
  • Team Manager Training: Friday, August 17, 2018 from 05:30pm to 06:30pm at First Christian Church
  • Team Manager Training: Early September TBA

 

Locations:

  • First Christian Church - 602 SW Madison Ave
  • OSU Kidder Hall Room 202 - 2000 SW Campus Way
  • Adams School Soccer Field 122 - 1615 SW 35th St
  • Western View Center - 1435 SW 35th St

Thanks,
Luke Cotton

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{CorvallisAYSO} Team Roster
Thu 8/9/2018 11:15 PM

Team,

Below is the team roster as of 8/9/18 7pm.

#-=-=-=-=-=-=-=-=-=-=-=-=-=-= VOLUNTEERS =-=-=-=-=-=-=-=-=-=-=-=-=-#

Role

Name

Email

#-=-=-=-=-=-=-=-=-=-=-=-=-=-= PLAYERS =-=-=-=-=-=-=-=-=-=-=-=-=-#

Name

Primary Contact

Team Jobs Indicated

At the team meeting, you are tasked with filling volunteer spots, here are some basic items for parents about volunteering. (Can't make the team meeting, use this email to tell others.)

Powered by Volunteers

  • Each volunteer must register: https://corvallisayso.org/apply
  • Volunteers allocated to teams have passed a background check.
  • Volunteers can be age 12 - 70+. Youth, college students, parents, and grandparents.
  • Age 12-17: Youth can volunteer as coach helpers and referees. Youth cannot be solely responsible for players.
  • We provide the training and have mentors available for each position.

COACHES

Teams can have one head coach & assistant coach(s) or co/tag team head coaches. Practices & games must have two registered adult volunteers. Referees & Team Managers can fill in for the second volunteer, but a coach must always be present. All events must have an adult that is the same gender as the players. https://corvallisayso.org/coaches

Simply, Coaches...

  • Follow AYSO's Vision, Mission, & Philosophies.
  • Run Training Sessions with AYSO provided instruction & training plans.
  • Run Game Days for their team.

Head Coach: This is an individual willing to take the responsibility for organizing the team, running training sessions, coaching during games, and assuring that AYSO philosophies are followed during practices & games.

Assistant Coach: Individual willing to take responsibility for assisting the head coach during training sessions & games. The assistant coach is the backup for the head coach, and is required to take the same training.

Youth Coach Helper: Individual willing to take responsibility for assisting the head coach during training sessions & games. Can also be tasked with running training sessions, and is required to take the same training as the head coach.

REFEREES

Teams can have as many referees as they want, with a minimum of two per team. Your commitment to a team involves 1 game per week in the fall and spring, or an equivalent number of games per season for each team you are representing (you can ref your child's game). 6U & 8U, each team will designate a referee for each week. https://corvallisayso.org/referees

Simply, Referees...

  • Follow AYSO's Vision, Mission, & Philosophies.
  • Run Matches/Games following AYSO's provided instruction w/ other volunteers.

10U+ Center Referee: Center referees run the match. They make decisions to the best of their ability and are charged with fostering the spirit of the game. For younger ages, referees also help guide/teach players the game.

10U+ Assistant Referee: New referees often start as Assistant Referees (AR). ARs are tasked with helping the center referee and indicating, in their opinion, offside & ball leaving the field. ARs also track players and score on the game cards.

6U & 8U Center Referee: The coach of the game. 6U & 8U referees can also be coaches for the playing teams, in other words, one 8U coach can fill the team worksheet as a coach and a referee. 6U & 8U referees take the same training as 6U & 8U coaches.

Youth Referee: Same as above, but youth will get a mentor to help guide, and will often be on games with more senior referees.

MANAGERS

Each team needs a manager. You can be the head coach and the manager, but it is advised that you have a different manager. This adult is tasked with managing all team organizational matters, confirming rosters, and closely supervising the performance of the team's volunteer/helper service. https://corvallisayso.org/managers

Simply, Managers...:

  • Help other volunteers focus on their role & the AYSO mission.
  • Help recruit or confirm team volunteers and oversee team roster.
  • Facilitate team communication & distribute items or information to the team.
  • Ensure non-volunteer families sign up to help with fields or game day tasks.

Roster Changes

Dropping: Players that are no longer interested or are not planning to play in fall. Please fill out this form (here). Dropped players can sign up for winter indoor in October or spring season in February.

Roster Changes: You can indicate volunteer changes early by filling out this form (here).

Thank You,
Luke Cotton

This email was sent to all team email addresses. Note, you can see all season emails (here).

(unsubscribe)

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[CorvallisAYSO] Team Meetings 8/14-16
Wed 8/8/2018 5:33 AM

Hello AYSO Families,

The team meetings are next week, here is the quick summary and some frequently asked questions.

  • 6U Team Meetings Tue, Aug 14th from 05:30pm to 06:30pm at Adams School East AYSO Sheds
  • 8U Team Meetings Tue, Aug 14th from 07:00pm to 08:00pm at Adams School East AYSO Sheds
  • 10U Team Meetings Wed, Aug 15th from 05:30pm to 06:30pm at Adams School East AYSO Sheds
  • 12U Team Meetings Wed, Aug 15th from 07:00pm to 08:00pm at Adams School East AYSO Sheds
  • 15U-19U Team Meetings Thur, Aug 16th from 05:30pm to 06:30pm at Adams School East AYSO Sheds

Team Meeting Overview: The event will start with a quick introduction. After that, you and the other families on the team will be working to fill out the Team Worksheet (here). This worksheet is needed to get your team uniforms at the meeting. If your team is not able to fill all the required roles with registered volunteers at the meeting, you can bring the completed sheet to a uniform pickup day in September. Please take this opportunity to discuss any other team items like practices and family expectations. The team worksheet includes details about each volunteer role. Every family is expected to volunteer and help deliver quality youth soccer to promote a fun, family environment.

Team Formation

Divisions In Progress: We are still working on 12UG, 15UG, & 15UB, those divisions will be posted soon. All other divisions continue to get slightly adjusted to fit volunteer need. We have many openings for players born in 2014-2011 and we continue to add players/volunteers daily as registrations get finalized.

Team Volunteer Roles: Division Coordinators have assembled teams and proposed volunteer roles based on registrations, in many cases they had a volunteer in mind for a specific or different role, but the registration was incomplete or was not done in that role. The team worksheet submitted at the team meeting will help us gather the final team volunteers. We can only allocate one volunteer with one role to the team roster, if you fill multiple roles please still register for each role you're filling so you do not miss communications about that role. NOTE: Blue Sombrero does not allow allocation of youth volunteers to teams, we will use the team worksheet to track their connections to teams.

Player Special Requests: Every year we get special requests for placement. We make every effort to fill these requests, but sometimes we are not able to fulfill the request. Some of the common reasons are below.

  • Play Up: This is often allowed in lower divisions, if the player evaluation was strong. Moving up from 12U to 15U needs to have strong indicators that the player can handle that jump. In other words, physical size and power differences warrant caution as 15U players are going through growth spurts.
  • VIP / Play Down: We only allow this in unique circumstances that relate to a medical cause.
  • Team Buddy: If we were able to balance the teams with these requests, we worked to fit them in. We focused on volunteer related requests first, then tried to fit in all others.

Blue Sombrero

Summary: Just this month 8/3, Blue Sombrero changed a lot in the team websites and removed some key features. Below are the changes and some remedies I am working on.

GameChanger Team Manager App: Blue Sombrero wants volunteers and parents to use the new app for team communication and events. You could do that, but it will cause double entry and likely missing player communication. The app does a one time import of team data (roster & calendar), then you must update and add everything else from that point. Once you try to use the app, it will email everyone currently on the team to add the app, so be careful, and be sure that you want to use that tool. I doubt everyone can or will use the app. You can use the team meeting to discuss communication methods and tools.

Team Discussion Board: Blue Sombrero removed this in favor of a new app. Email is the workaround for this, I am planning to send an email to the team with better roster information soon.

Team Email: Only volunteers see the Email option. This is new and Blue Sombrero believes it will replace the discussion board. Unfortunately, only registered volunteers can use it, and the emails are not straight forward.

Team Rosters: The rosters do not show last name by default, volunteers can change this setting for the roster. Parents can also edit their profiles to show more information about their player.

Printing Team Rosters: Team volunteers can print the full team roster and contact information for the team. NOTE: rosters include the data provided on the player registration and the account, if the parent left information blank, it will show blank in the roster. The parent can update the data by clicking on the edit icon next to the players name or clicking the gear to edit account settings.

Editing Team Rosters: You can add some basic information like jersey numbers, player position, and player notes. This is shown to all team volunteers, and it seems that some data is shared across teams (if another team has the jersey number set, it might show in your team roster).

Team Files: Volunteers can upload files to the team site to share.

Team News: This is only for a system admin to post news. I am not sure if this adds value yet, but I might place the weekly newsletters as news items.

RSVP Feature: This feature is gone, I have no alternative right now. I am pressing to get it back, but I keep hitting a wall... :(

Volunteer Registration: Blue Sombrero is still having some issues with this. Next year we will try a more reliable approach to get this sorted, but for now I am working through as many emails as I can, but one approach seems to be working... Doing it two-three times.

  1. Register for the role(s) in the selected division to the red error that says it had an issue.
  2. Go back to the dashboard and get back to the volunteer page.
    • If your registration shows up after a refresh of the volunteer page, click the details button to continue the registration.
    • If it does not, do the registration again for the same role and division to the red error that says you already did it.
  3. Go back to the dashboard and get to the volunteer page again, refresh the page, and click details for the role, complete the process, hopefully no error.

Thank You,
Luke Cotton
Region Commissioner
Region Webmaster
Acting Fields Coordinator

American Youth Soccer Organization - Region 149
A 5060 SW Philomath Blvd #193 Corvallis, OR 97333
W corvallisayso.org

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

{CorvallisAYSO} Welcome to the ##UX Division
Sat 8/4/2018 6:05 AM

Regarding Player,

Welcome to AYSO Region 149's 40th Year in Benton County

Our 2018-2019 Core Soccer Program will be kicking off soon. We are still working on team formation to try to deliver the best mix of team balance, player grouping, and volunteer support. After we complete confirmations with key team volunteers, we expect to have most team notifications going out early next week. Right now, there are some items to add to your calendar/radar.

Team Meetings: Please save the date for your division orientation & Team Meeting ... at Adams School East AYSO Sheds. When teams are posted, use your team site to communicate with the other families before the meeting.

Opening Day: New this year, we are having an opening day that will include your first scrimmage/game on Saturday September 8th and will be at Adams School for all teams. This will help get everyone oriented, and will be setup for a 30min practice then a 30min game. This will help parents and volunteers get ready for the season. This will also allow new coaches and referees to finish their training with a mentor.

Frequent Questions

About your division (here) | Region calendar (here).

Blue Sombrero: This website will have your team site, current team roster, and all volunteers that are checked/confirmed (youth volunteers will not show). You can also edit your player information, edit your volunteer information, add profile information for the team, communicate with the team, and see your team game/practice calendar.
Login to our Blue Sombrero site with this URL (https://corvallisayso.org/login).

Updating Blue Sombrero: Please help your coach and team manager by checking and updating your player, volunteer, or account information. Hit the pencil w/ paper icon next to the participant to update the player information. For volunteers, go to the volunteer page by clicking the person icon in the side bar, and update your volunteer information by hitting the details button. You can edit your account (or invite another parent) by clicking the gear icon in the top corner.

Help With Blue Sombrero: If you have issues with Blue Sombrero, email This email address is being protected from spambots. You need JavaScript enabled to view it. or call M-F 866-264-2048 8am-3pm.

Communication: We send out information through our region website and emails. Mass emails or notifications come from Blue Sombrero. Customized emails come from our email system. We add [CorvallisAYSO] or {CorvallisAYSO} in the subject of all region emails. You can find information about the current season and a log of all emails (here).

Training Sessions: For 8U+, the coaches determine weekday practice time(s) and location. Once coaches are confirmed at the team meeting, they will plan the training sessions that could start after Labor Day.

Volunteer Training: We are still working to finalize some trainings, but you can sign up for job training (here). All volunteers are asked to get the online Safe Haven certification at least once in AYSOU and complete the Concussion certification every year in AYSOU. You can get started with your Blue Sombrero login at (https://aysou.org). Each volunteer needs to login using their own account, and remember to keep a copy/picture of the final certificate, just in case. You can contact This email address is being protected from spambots. You need JavaScript enabled to view it. if you have issues with the online training site.

Helper Signups: We ask that each player have someone contribute by volunteering, if that is not possible, or we have all the volunteers for a team (coach, ref, team manager), we ask for helpers that can help with a variety of jobs (here). The sign ups will be available online later; you will be sent a reminder to sign up when the game schedule is online.

Dropping/Refunding Registrations: For Players that are no longer planning to play in fall, please fill out this form (here) so we can remove them and fill the team spot. Dropped players can sign up for Winter Indoor in October or Spring Season in February.


Thank You,
Luke Cotton - Region Commissioner

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Tue 7/24/2018 1:32 PM
[CorvallisAYSO] 15UB Coaches

Hi Everyone in 15UB,

This is the time of the year when we start picking up the intensity in the team formation process. Almost every year we notice at this time that we are short on volunteers so we start making contact with potential volunteers and work diligently to close the gaps and form the teams for the upcoming season.

We are experiencing a very challenging and unusual situation for the 15U boys division this year. Due to a combination of factors we have a very large gap between players registered for the division and volunteers registered to coach these players.

The main reasons for this are the following:
= Six volunteers who have been coaching for many years have seen their children either aged-out of the division or have children who are no longer involved in AYSO (playing club, etc.)
= None of the volunteers who coached 12U players last year have seen their children move up to 15U this season. This is unusual but not impossible as evident by our current predicament.

This unlikely combination of factors has created a the following context:
We have one registered volunteer for the head coach role and two volunteers for assistant coach for all of Corvallis volunteers. On the other hand we have more than 60 players registered to date, enough players for at least 4 teams. Fortunately, we have enough volunteers to cover two teams in Philomath so we should be doing well in that practice zone.

I’d like to encourage parents to consider volunteering to coach teams this season. Without volunteer coaches we cannot form teams. For those of you who are not particularly confident about your abilities or experience as a coach, let me remind you that quality training will be provided ahead of the season.

Juan Fernandez
Boys Teams Coordinator
AYSO region149

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Mon 7/23/2018 4:30 PM
{CorvallisAYSO} DIV Volunteers Needed

Regarding PLAYER, we need your help recruiting.
DIV will need 2 Coaches, 11 Referees, & 4 Team Managers.

Can you help?
Signup online or contact 10UG Division Coord. Leanne Henriques

Remember: Volunteers can be family, friends, or youth 12+. Youth can be referees or coach helpers (youth coaches need to be accompanied by a registered adult).

Register as a Volunteer

Login or create an account in Blue Sombrero at (https://corvallisayso.org/login) and select the volunteer/person icon in the menu. In the top is the button to register for the 2018-2019 Core Recreational Program. You can also start the process for a family member or you can complete the process for yourself. Volunteers need their own account. Inviting someone to volunteer will send them an email to get started; this will also connect them to your account and your player(s). Note: we cannot connect accounts if the volunteer creates the account independently, you can use the request form below to ensure they are connected with the player or another volunteer.

The Special Request Form is (here). Types of requests include Volunteer Buddy (want to volunteer with this person), & Player w/ Family Volunteer (family volunteer has independent account and is not associated to the player).

Unexpected Error - Red Bar of Death? This is more common than we would like, and the root cause has not been solved yet. A common workaround is to go back to the volunteer/person icon page and click the edit button to finish the process. If you still have issues This email address is being protected from spambots. You need JavaScript enabled to view it. or M-F 866-264-2048 8am-3pm.


Thank You,
Luke Cotton - Region Commissioner
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Upcoming Events

Mon Dec 17
Indoor S2 Registration - Starts
Sat Jan 12, 8:30am-12:00pm
January Retreat - Spring Planning
Sun Jan 20
Spring Roster Notifications
Fri Feb 1
Spring Player Registration Starts
Thu Feb 21, 7:15pm- 9:00pm
Board Meeting
Fri Feb 22, 7:00am- 1:00pm
AYSO EXPO
Sat Mar 9, 8:30am-12:00pm
March Retreat - MY2019
Sat Mar 23
Spring Team Placements Complete
Sat Apr 6, 8:30am- 3:00pm
First Spring Game Day
Wed May 1
School Year 19-20 Registration Starts